Report for December 2013 - Draft
- Report Date
- December 2013
Report compiled by Rhian Davies (IS Apps Programme Manager) for Liz Welch (Programme Owner) - DRAFT
Section One: Programme Commentary, and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, and Resources Update
1. A review of the programme has taken place, and a number of projects are to be withdrawn: Migration of BOXI Reports - work has taken place under ITS092 FPM for eInvoicing - work will take place under eInvoicing (34-020) |
| 2. This will enable the programme to take forward the single sign on and launchpad implementation in the new year. |
| 3. Resource useage impacted by Christmas break. |
4. A number of new projects will start in Jan/Feb: eInvoicing Document Management SAAS and SLC Fees Reconciliation ePay Reconciliation |
Section Two: Projects Not Started
| Project Info | Programme Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - January 2014 Delivery - tbc RAG Status - AMBER | Plan
Dependencies Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status. No change to timeline from previous report. |
AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - January 2013 Delivery - August 2014 RAG Status - GREEN | Plan This project will start in January 2014. Dependencies There will be input required from Registry, however this is not required at the beginning of the project. |
AP34 Migration of BOXI reports Compliance Planning - x Delivery - x RAG Status - AMBER | Agreed at the programme meeting that this project will be withdrawn as the work is being completed under the BOXI upgrade project. |
AP34 eExpenses Replacement Compliance Planning - tbc Delivery - tbc RAG Status | Plan This is the procurement and implementation of a new eExpenses Solution Dependencies The direction of this project depends on the outcome of the proof of concept project. |
AP89-008 FPM for eInvoicing
Discretionary Planning - x Delivery - x RAG Status - AMBER |
Agreed at the programme meeting that this project will be withdrawn as the work will be completed under the eInvoicing project, with consultancy support. |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||||
FIN056 (AP Number) eProcurement Scotland - eInvoicing Category: Funded Milestones --- --- --- RAG Status : SUSPENDED | Report by Rhian Davies for Dec 2014. Project suspended until 13/14 - decision to be taken in early 2014 re future of project.
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FIN080 (AP Number) Customer Interface Improvements Category: Discretionary Milestones
RAG Status : GREEN | Report by Dawn Nicholls for December 2013 Achievements this period
Issues
Next steps
Full details on project activities can be seen in the Project Journal | ||||||||||||||||||
FIN081 (AP Number) Document Management for Finance Applications Category: Discretionary Milestones --- --- --- RAG Status : SUSPENDED | Report by Rhian Davies for December 2013 Project suspended until January 2014. | ||||||||||||||||||
FIN085 (AP01-008) eTime Phase 3
Category: Compliance
Milestones
RAG Status: AMBER | Report by Jill Nicoll for December 2013 Achievements in last period: HSS-funded added scope: Enhancement design completed
Issues: The project plan had expected the Designer to peer test Release 6's Batch Entry functionality as it progressed though its build. However, this was not possible, due to
The delay in peer testing requres an extension to the Build stage. The Designer is available for only 0.5 days per week, and the estimate for peer testing is 4 days effort. The ISA project team will attempt to identify alternatives to the 2-month peer testing period suggested by these constraints. TIme status is AMBER pending a suitable alternative. The project estimate to complete Release 6's Batch Entry functionality has increased by 12 days. This is the most costly business requirement, due to its complexity and its incompatability with the original system design. Had it been possible to address this requirement earlier in the project, a number of lower priority requirements could have been dropped, to free up budget for the increase. However, the Batch Entry requirements were not confirmed until Batch 5 was already in its Build stage. As a result, there are insufficient requirements left to drop. PM has requested 12 days additional funding, from the Project Sponsor and Programme Manager. Cost status is RED pending funding confirmation. The HSS-funded work has been designed, but has not yet been estimated. A notional 20 days of HSS-funded effort has been added as a "holding measure", and the milestone dates for the final release and project closure revised to reflect these days. When estimates have been confirmed, the plan will be adjusted accordingly.
Next Steps: Release 6: Complete Build and release for Peer testing | ||||||||||||||||||
FIN086 (AP23-004) ePay Reconciliation
Category: Compliance
Milestones 26-Apr-13 Planning
RAG Status: GREEN
| Report by Rhian Davies for December 2013 Project suspended until 13/14 to enable eAuthorisations to start in 12/13.
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FIN087 Credit Note/Sales Invoice Interface Changes Category: Funded Milestones
RAG Status: GREEN | Report by Dawn Nicholls for December 2013 Achievements this period
Issues
Next steps
Full details on project activities can be seen in the Project Journal | ||||||||||||||||||
FIN088 (AP12-017) ERA Decommissioning
Category: Compliance
Milestones
RAG Status: RED | Report by Louise Heathcote for December 2014
Achievements in this Reporting Period
Issues
Next Steps
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FIN089 eAuthorisations Migration
Category: Compliance
Milestones
RAG Status: RED | Report by Jill Nicoll for December 2013 Achievements in last period: Phase 2: Application UAT testing completed and signed off. Phase 3: Build progressing.
Issues: The start of UAT for the BOBI universe was delayed by connection issues with the BOBI Dev and Test environments. To reflect this delay, and to give priority to the Application testing, it was agreed that the BOBI universe UAT sign-off and Live deployment could be delayed until after the Phase 2 Application's Live deployment. As reported last month, the Business Area Manager had proposed substantial new requirements (see scope changes), to be addressed as the new Phase 4. The Project Sponsor had confirmed that funding for this phase should be transferred from one or two approved proposal(s). Based on this, the project plan was extended to include the Phase 4 work (see project issue/change 16). However, this funding transfer will not now be possible. Instead, the Business Area Manager and Project Sponsor plan to submit a request for direct funding for this work. Unless funding can be confirmed before 20th January, there is a high risk that project resources will be lost. Please see Risk 10. Project status is RED pending either Phase 4 funding confirmation, or Phase 4 removal from scope. A one-week extension has been applied to the Phase 3 Build, to compensate for time lost by the Developer, to Phase 2 UAT support, strike days, and Phase 4 requirement discussions and estimation.
Next Steps: Phase 2: ISA: Deploy application changes to Live. FIS: Complete BOBI universe UAT test and sign-off. ISA: Deploy BOBI universe changes to Live. All: Approve Deployment. Phase 3: ISA: Complete Build tasks. ISA: Complete Peer testing. ISA: Integrate to Test. ISA: Complete Integration testing. ISA: Release for UAT testing. FIS: Create UAT Test Plan. Phase 4: Project Sponsor: Confirm funding before 20th January planned start date. | ||||||||||||||||||
FIN091 eFinancials Upgrade Phase 2 Category: Compliance Milestones
RAG Status:: AMBER | Achievements this period eFinancials database migration deployment review achieved DR test carried out Supplier Self-Service testing signed off by business. Project re-estimated Outstanding Issues DR test to be signed off New estimate to be agreed. Supplier Self-Service acceptance to be approved Next Steps Single Sign On/Launchpad deliverables to be approved. Supplier Self-Service to be deployed to LIVE New closure milestone to be agreed.
The project is AMBER as a new budget and estimate must be approved.
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FIN092 Corporate Planner Category: Compliance
Milestones None
RAG Status: BLUE
| Report for December 2013 by Anne Mathison Achievements this period
Issues
Next steps
Current Milestones
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FIN093 Essential Enhancements for Finance Applications Compliance Planning - January 2014 Delivery - July 2014 RAG Status - GREEN | Report by Rhian Davies for December 2013 Project brief due to be complete in January 2014 |
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
FIN078 eFin Journal Auto Upload (JAMS) Category : Discretionary | Report by Dawn Nicholls This project was closed on 4th October 2013 Please see the completion report for further information |
FIN079 LEAN Review of Financial Systems Category : Discretionary | Report by Dawn Nicholls This project was closed on 24th September 2013 Please see the completion report for further information |
FIN092 Corporate Planner Category: Compliance | Report by Anne Mathison This project was closed on 20th December 2013 Please see the completion report for further information |
FIN076 Student Finance Channel - Further Developments for Staff and Students Category: Discretionary | Report by Susan McKeown This project was closed in November 2013. Please see the completion report for further information |
Section Five: New Approved Projects from 13/14 Annual Plan
Any projects that were approved in previous annual planning rounds and have been postponed to start in 13/14 will be listed under section 2: Projects Not Started. Projects started in 12/13 but which will carry over to 13/14 are listed under section 3: In Progress.
| Project Info | Project Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - Delivery - RAG Status | Plan
Dependencies
|
AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Migration of BOXI reports Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Essential Enhancements for Finance Applications Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 eExpenses replacement Compliance Planning - Delivery - RAG Status | Plan
Dependencies |