Report for November 2013
- Report Date
- November 2013
Report compiled by Rhian Davies (IS Apps Programme Manager) for Liz Welch (Programme Owner) - DRAFT
Section One: Programme Commentary, and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, and Resources Update
1. A review of the programme has taken place, and a number of projects are to be withdrawn: Migration of BOXI Reports - work has taken place under ITS092 FPM for eInvoicing - work will take place under eInvoicing (34-020) |
| 2. This will enable the programme to take forward the single sign on and launchpad implementation in the new year. |
| 3. Resource useage to date is on target |
4. A number of new projects will start in Jan/Feb: eInvoicing Document Management SAAS and SLC Fees Reconciliation ePay Reconciliation |
Section Two: Projects Not Started
| Project Info | Programme Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - January 2014 Delivery - tbc RAG Status - AMBER | Plan
Dependencies Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status. No change to timeline from previous report. |
AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - January 2013 Delivery - August 2014 RAG Status - GREEN | Plan This project will start in January 2014. Dependencies There will be input required from Registry, however this is not required at the beginning of the project. |
AP34 Migration of BOXI reports Compliance Planning - x Delivery - x RAG Status - AMBER | Agreed at the programme meeting that this project will be withdrawn as the work is being completed under the BOXI upgrade project. |
AP34 eExpenses Replacement Compliance Planning - tbc Delivery - tbc RAG Status | Plan This is the procurement and implementation of a new eExpenses Solution Dependencies The direction of this project depends on the outcome of the proof of concept project. |
AP89-008 FPM for eInvoicing
Discretionary Planning - x Delivery - x RAG Status - AMBER |
Agreed at the programme meeting that this project will be withdrawn as the work will be completed under the eInvoicing project, with consultancy support. |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||||
FIN056 (AP Number) eProcurement Scotland - eInvoicing Category: Funded Milestones --- --- --- RAG Status : SUSPENDED | Report by Rhian Davies for June 2013. Project suspended until 13/14 - resources not available within FIS until the early Autumn.
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FIN076 (AP12-029) Student Finance Channel - Further Developments for Staff and Students Category: Discretionary Milestones
RAG Status : GREEN | Report by Susan McKeown for October 2013 Achievements in Last Period
Issues
Next Steps
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FIN080 (AP Number) Customer Interface Improvements Category: Discretionary Milestones
RAG Status : GREEN | Report by Dawn Nicholls for November 2013 Achievements this period
Issues
Next steps
Full details on project activities can be seen in the Project Journal | ||||||||||||||||||
FIN081 (AP Number) Document Management for Finance Applications Category: Discretionary Milestones --- --- --- RAG Status : SUSPENDED | Report by Rhian Davies for October 2013 Project suspended until 13/14. | ||||||||||||||||||
FIN085 (AP01-008) eTime Phase 3
Category: Compliance
Milestones
RAG Status: GREEN | Report by Jill Nicoll for November 2013 Achievements in last period: Release 5: Post-deployment fixes built, signed off in UAT, and deployed to Live Release 6: Build progressing to plan HSS-funded added scope: Fix deployed to Live
Issues: The Designer has been unable to progress with the HSS-funded enhancement design, because her project time has been fully committed to the post-deployment fixes. The HSS-funded enhancement work has not yet been estimated, so revised milestones cannot yet be confirmed.
Next Steps: Release 6: Complete Build and release for Peer testing HSS-funded added scope: Complete Enhancement design | ||||||||||||||||||
FIN086 (AP23-004) ePay Reconciliation
Category: Compliance
Milestones 26-Apr-13 Planning
RAG Status: GREEN
| Report by Rhian Davies for October 2013 Project suspended until 13/14 to enable eAuthorisations to start in 12/13.
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FIN087 Credit Note/Sales Invoice Interface Changes Category: Funded Milestones
RAG Status: GREEN | Report by Dawn Nicholls for November 2013 Achievements this period
Issues
Next steps
Full details on project activities can be seen in the Project Journal | ||||||||||||||||||
FIN088 (AP12-017) ERA Decommissioning
Category: Compliance
Milestones
RAG Status: AMBER | Report Date: November 2013 Louise Heathcote
Achievements in this Reporting Period
Issues
Next Steps
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FIN089 eAuthorisations Migration
Category: Compliance
Milestones
RAG Status: GREEN | Report by Jill Nicoll for November 2013 Achievements in last period: Phase 2: Deployed to Test. Impact testing completed and signed off. Integration testing completed and signed off. Disaster/Recovery testing completed and signed off. Released for UAT. Phase 3: Build progressing.
Issues: The release for UAT of the BOBI universe changes has been delayed by the unexpected loss of the BOBI Dev environment. This was due to required product patching, for the BOXI Upgrade project. Further connection issues were encountered after the environment was restored, and these have not yet been resolved. The new Business Area Manager has proposed substantial new requirements (see scope changes). It is tentatively assumed that these will be addressed under a new project phase (Phase 4). The Project Sponsor has confirmed that funding for this phase should be transferred from the two proposals: Migration of BOXI Reports (50 days including contingency) and FPM for eInvoicing (165 days including contingency). However, this has still to be confirmed with the Programme Manager and formalised through the Change Log. Consequently, the Scope status is currently Amber.
Next Steps: Phase 2: Complete BOBI universe peer test, integration, UAT and sign-off. Complete UAT and sign-off. Phase 3: Complete Build tasks. Release for Peer testing. | ||||||||||||||||||
FIN091 eFinancials Upgrade Phase 2 Category: Compliance Milestones
RAG Status:: AMBER | Achievements this period eFinancials database migration deployment review achieved DR test carried out Supplier Self-Service testing signed off by business. Project re-estimated Outstanding Issues DR test to be signed off New estimate to be agreed. Supplier Self-Service acceptance to be approved Next Steps Single Sign On/Launchpad deliverables to be approved. Supplier Self-Service to be deployed to LIVE New closure milestone to be agreed.
The project is AMBER as a new budget and estimate must be approved.
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FIN092 Corporate Planner Category: Compliance
Milestones
RAG Status: GREEN
| Report for November 2013 by Anne Mathison The project has been asked to stop and move to closure as the Customer has decided that they are not currently in a position to say the direction they wish to take.
Achievements this period
Issues
Next steps
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FIN093 Essential Enhancements for Finance Applications Compliance Planning - December 2013 Delivery - July 2014 RAG Status - GREEN | Report by Rhian Davies for November 2013 Project brief due to be complete in December 2013. |
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
FIN078 eFin Journal Auto Upload (JAMS) Category : Discretionary | Report by Dawn Nicholls This project was closed on 4th October 2013 Please see the completion report for further information |
FIN079 LEAN Review of Financial Systems Category : Discretionary | Report by Dawn Nicholls This project was closed on 24th September 2013 Please see the completion report for further information |
Section Five: New Approved Projects from 13/14 Annual Plan
Any projects that were approved in previous annual planning rounds and have been postponed to start in 13/14 will be listed under section 2: Projects Not Started. Projects started in 12/13 but which will carry over to 13/14 are listed under section 3: In Progress.
| Project Info | Project Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - Delivery - RAG Status | Plan
Dependencies
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AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Migration of BOXI reports Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Essential Enhancements for Finance Applications Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 eExpenses replacement Compliance Planning - Delivery - RAG Status | Plan
Dependencies |