Report for October

 AP34

Student Fees - Interest Charging on Invoices

Compliance

Planning - January 2014

Delivery - tbc

 RAG Status - GREEN

 Plan

Dependencies

 Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status.

No change to timeline from previous report.

AP34

Student Fees - SAAS and SLC Fees Reconciliation

Compliance

Planning - December 2013

Delivery - May 2014

 RAG Status - GREEN

Plan

Dependencies

There will be input required from Registry, however this is not required at the beginning of the project.

AP34

Migration of BOXI reports

Compliance

Planning - October 2013

Delivery - March 2014

 RAG Status - AMBER

Plan

Dependencies

The purpose of this project is to address any issues following the BOXI Upgrade.  Need update from this project to understand if this project is still required.

AP34

Essential Enhancements for Finance Applications

Compliance

Planning - September 2013

Delivery - July 2014

 RAG Status - GREEN

Plan

Planning underway, the project brief will be completed during November. 

Dependencies

AP34

eExpenses Replacement

Compliance

Planning - tbc

Delivery - tbc

 RAG Status

Plan

 This is the procurement and implementation of a new eExpenses Solution

Dependencies

The direction of this project depends on the outcome of the proof of concept project.

AP89-008

FPM for eInvoicing

Discretionary

Planning - January 2014

Delivery - July 2014

RAG Status - GREEN

Plan

The project is due to start in January 2014.

Dependencies

FIN056 (AP Number)

eProcurement Scotland - eInvoicing

Category: Funded

Milestones

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RAG Status

SUSPENDED

Report by Rhian Davies for June 2013.

Project suspended until 13/14 - resources not available within FIS until the early Autumn.

FIN076  (AP12-029)

Student Finance Channel - Further Developments for Staff and Students

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Susan McKeown for October 2013

• All issues other than call-back intemittent failure resolved
• Deployment Sign-off achieved
• Closure process in progress

• Remaining call-back issue has been transferred into a Unidesk call with Production Management and is also being progressed under FIN088 where another service is experiencing the same problem.

• Close project

FIN080 (AP Number)

Customer Interface Improvements

Category: Discretionary

Milestones

RAG Status

AMBER

Report by Dawn Nicholls for October 2013

Achievements this period

• Further work has taken place on the outstanding Jiras from SSP, though not all are complete yet 

Issues

• Development resource to complete outstanding Jiras due to higher priority projects
• Lack of clarity on requirements for outstanding Jiras

Next steps

• Clarify business decision on outstanding Jiras
• Re-plan remaining milestones
• UAT by Finance

Full details on project activities can be seen in the Project Journal

FIN081 (AP Number)

Document Management for Finance Applications

Category: Discretionary

Milestones

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RAG Status

SUSPENDED

Report by Rhian Davies for October 2013

Project suspended until 13/14.

FIN085  (AP01-008)

eTime Phase 3

Category:  Compliance

Milestones

RAG Status:  GREEN

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Milestones

26-Apr-13  Planning

RAG Status:  GREEN

Report by Rhian Davies for October 2013

Project suspended until 13/14 to enable eAuthorisations to start in 12/13.

FIN087

Credit Note/Sales Invoice Interface Changes

Category:  Funded

Milestones

RAG Status:  AMBER

Report by Dawn Nicholls for October 2013

Achievements this period

• Draft system design has been completed
• Design walk-through with Finance and support contacts booked for w/c 11/11/13

Issues

• Securing development resource in Dev Team hence the project is still flagged as Amber status. Remaining milestones will be re-planned once design sign-off has been completed.

Next steps

• Design sign-off
• Re-estimation and re-planning
• Start Build

FIN088 (AP12-017)

ERA Decommissioning

Category:  Compliance

Milestones

 RAG Status:  GREEN

FIN089

eAuthorisations Migration

Category:  Compliance

Milestones

RAG Status:  Amber

Achievements in last period:

Phase 1:

Assessed and resolved Phase 1 post-deployment issues.

BOXI:

BOXI R4 issues investigated and resolved.

BOXI R4 Universe deployed to Live.

Phase 2:

Completed Phase 2 batch 1 Build stage.

Performed pre-deployment Impact tests in Test.

Issues:

The project has been re-estimated and re-planned following the loss of the Designer as a full-time member of the project team. A 10% support booking will be retained, for the Designer to provide continuing support for the new Developer. The revised estimate, which also takes into account additional time required for post-deployment support for Phase 1, and for complications arising from the BOBI universe implementation, is significantly higher then the available remaining budget.

A request has been submitted to IS Applications managers for 24 days of the increase to be funded from the departmental reorganisation fund, and the Deputy Director has indicated that this request will be approved.  The Programme Manager has indicated that the Programme budget should be able to cover the rest, and that this has been agreed with the Project Sponsor.  However, this has all still to be formally confirmed.  As a result, the Cost and Overall status flags remain Amber. 

The Phase 2 Build sign-off was delayed by two weeks.  Remaining stages have been rescheduled accordingly, with the result that UAT will now run up to the Christmas closure period, with Live deployment early in the New Year.

The Phase 3 top priority business requirement, to improve the look and feel of the User Interface, has not been defined sufficiently to allow its Build to progess.  The Build stage will progress with the remaining requirements, until the required User Interface changes are better defined. 

The Business Area Manager has changed.  However, the new Manager has already been making valuable contributions to the project, and so the transition is expected to be a smooth one. 

Next Steps:

Phase 2:

Deploy Phase 2 batch 1 to Test.

Perform post-deployment Phase 2 Impact tests in Test.

Complete Integration testing and sign-off.

Release for UAT.

Phase 3:

Progress with Build. 

FIN091

eFinancials Upgrade Phase 2

Category: Compliance

RAG STATUS: AMBER

• Acceptance review ( database migration) approved
• eFinancials database migration delivered
• Single-Sign-on/Launchpad prototype delivered

• DR test delayed due to lack of resources in UNIX and techman 
• Supplier Self-Service testing to be completed by business.
• The project budget is likely to be exseeded. The remaining deliverables to be reviewed in the light of this.

• DR/resilience test  date to be carried out.
• New estimate to be agreed.
• Supplier Self-Service testing to be completed and approved and application deployed to LIVE.
• Single Sign On/Launchpad deliverables to be approved.
• Deployment sign-off ( database migration) to be approved.

The project is AMBER as a new budget  and estimate must be approved.

FIN092

Corporate Planner

Category:  Compliance

Milestones 

 RAG Status:  GREEN

Report for September 2013 by Anne Mathison

Achievements this period

• Brief was approved at WIS
• Worked with IS Team and Account Ability to get all set up for 20th September
• Confirmed and agreed technical requirements for urgent LIVE work
• Environment in LIVE was set up in preparation for Consultant.
  • He completed the work on 20th September, however there were plenty of issues to jointly resolve until 24th before the Customers could check it out.
• Customers completed checking LIVE out on 1st October
• IS Apps completed TAD and Operations Document with required handovers on Oct 4th.
• Support Live until Return submitted - ongoing  
• Agreement of funding (agreed - 36 days)

• None

• Agree new milestones and plan for new business requirements
• Obtain Business Requirements for data required from eFin to be loaded into Corporate Planner
  • initial meeting held 9-Oct-13
  • Options to be investigated with estimates for te options investigated
• Support LIVE until TRAC Return submitted

FIN078

eFin Journal Auto Upload (JAMS)

Category : Discretionary 

Report by Dawn Nicholls

This project was closed on 4th October 2013

Please see the completion report for further information

FIN079

LEAN Review of Financial Systems

Category : Discretionary

Report by Dawn Nicholls

This project was closed on 24th September 2013

Please see the completion report for further information