Report for September
- Report Date
- September 2013
Report compiled by Rhian Davies (IS Apps Programme Manager) for Liz Welch (Programme Owner) - DRAFT
Section One: Programme Commentary, and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, and Resources Update
| 1. FIN080: Project requires to be replanned following conflicts with high priority projects. |
| 2. FIN076: Issues resolved or in progress, revised budget to be approved |
| 3. FIN087: Project requires to be replanned following conflicts with high priority projects. |
| 4. FIN088: Post Go live issues with Print Credit being resolved. |
| 5. FIN089: Loss of Lead developer to agile project, project to be replanned/estimated |
| 6. FIN091: Project Brief to be approved and agreement needed on DR date |
Section Two: Projects Not Started
| Project Info | Programme Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - January 2014 Delivery - tbc RAG Status - GREEN | Plan
Dependencies Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status. No change to timeline from previous report. |
AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - October 2013 Delivery - May 2014 RAG Status - GREEN | Plan
Dependencies There will be input required from Registry, however this is not required at the beginning of the project. |
AP34 Migration of BOXI reports Compliance Planning - October 2013 Delivery - March 2014 RAG Status - GREEN | Plan
Dependencies The purpose of this project is to address any issues following the BOXI Upgrade. |
AP34 Essential Enhancements for Finance Applications Compliance Planning - September 2013 Delivery - July 2014 RAG Status - GREEN | Plan Intially planning required to determine scope for this project - it will include the work required for International Bank Account Validation.
Dependencies |
AP34 eExpenses Replacement Compliance Planning - tbc Delivery - tbc RAG Status | Plan This is the procurement and implementation of a new eExpenses Solution Dependencies The direction of this project depends on the outcome of the proof of concept project. |
AP89-008 FPM for eInvoicing
Discretionary Planning - January 2014 Delivery - July 2014 RAG Status - GREEN |
Plan The project is due to start in January 2014.
Dependencies |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | |||||||||||||||||||||||
FIN056 (AP Number) eProcurement Scotland - eInvoicing
Category: Funded Milestones --- --- --- RAG Status SUSPENDED
| Report by Rhian Davies for June 2013. Project suspended until 13/14 - resources not available within FIS until the early Autumn.
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FIN076 (AP12-029) Student Finance Channel - Further Developments for Staff and Students
Category: Discretionary Milestones *These milestones are at WIS for approval*
RAG Status AMBER | Report by Susan McKeown for September 2013 Achievements in Last Period
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FIN078 (AP Number) eFin Journal Auto-Upload
Category: Discretionary Milestones There are no remaining milestones for this project RAG Status BLUE | Report by Dawn Nicholls for September 2013 Achievements in last period
Issues
Next steps
Full details can be seen in the Project Journal | |||||||||||||||||||||||
FIN079 (AP Number) LEAN- Review of Financial Systems
Category: Discretionary Milestones There are no remaining milestones for this project
RAG Status BLUE | Report by Dawn Nicholls for September 2013 Achiements in last period
Issues
Next steps
Full details can be seen in the Project Journal | |||||||||||||||||||||||
FIN080 (AP Number) Customer Interface Improvements
Category: Discretionary Milestones
RAG Status AMBER | Report by Dawn Nicholls for September 2013 Achievements in last period
Issues
Next steps
Full details on project activities can be seen in the Project Journal | |||||||||||||||||||||||
FIN081 (AP Number) Document Management for Finance Applications
Category: Discretionary Milestones --- --- --- RAG Status SUSPENDED | Report by Rhian Davies for June 2013 Project suspended until 13/14. | |||||||||||||||||||||||
FIN083 (AP23-003) eFinancials Upgrade
Category: Compliance Milestones
RAG Status BLUE |
Achievements in this period
The project RAG status has been set to BLUE as the project was closed on 2/8/13 | |||||||||||||||||||||||
FIN085 (AP01-008) eTime Phase 3
Category: Compliance
Milestones
RAG Status: GREEN | Report by Jill Nicoll for September 2013 Achievements in last period: ISA: Completed Release 5's requirement 4 Deployed Release 5 to Test and released for UAT testing Stakeholders: UAT tested and signed off Release 5 The Project Sponsor approved the Designer's proposed solution for the Batch Processing functionality. Since this was a high priority requirement, it has been promoted from Release 7 to Release 6. (The Automatic transfer to Payroll requirement moves down to Release 7.) Issues: The Designer & Lead Developer has been retained for the first two weeks of October, to complete the Design for the Batch Processing functionality. Thereafter, she will be retained at 10% fte, to support the project's new Developer. The project has been re-planned, to allow for familiarisation and to fit the new Developer's part-time status. Next Steps: ISA: Deploy Release 5 to Live Design Release 6 - Batch Processing functionality New Developer to complete project familiarisation, and start Release 6 Build Stakeholders: Review and sign off the Design for Release 6 | |||||||||||||||||||||||
FIN086 (AP23-004) ePay Reconciliation
Category: Compliance
Milestones 26-Apr-13 Planning
RAG Status: GREEN
| Report by Rhian Davies for June 2013 Project suspended until 13/14 to enable eAuthorisations to start in 12/13.
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FIN087 Credit Note/Sales Invoice Interface Changes Category: Funded
Milestones
RAG Status: AMBER | Report by Dawn Nicholls for September 2013 Achievements in this period
Issues
Next steps
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FIN088 (AP12-017) ERA Decommissioning
Category: Compliance
Milestones
RAG Status: AMBER | Report Date: August 2013 Louise Heathcote
Achievements in this Reporting Period
Issues
Next Steps
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FIN089 eAuthorisations Migration
Category: Compliance
Milestones
RAG Status: Amber | Report by Jill Nicoll for September 2013 Achievements in last period: Phase 1: Phase 1 UAT testing completed and signed off by FIS testing team Phase 1 deployed to Live Phase 1 Live deployment signed off BOXI: BOXI Universe deployed to Test (R2 environment) and released for UAT testing Phase 2: Project Sponsor provided prioritised list of Phase 2 requirements Phase 2 batches planned according to prioritised list Phase 2 System Design signed off Issues: Issues remain in the Test BOXI R4 environment. These are now being investigated under the BOXI Migration project. The BOXI universe was released for UAT testing in the BOXI R2 environment on 4th September, but no testing feedback has yet been provided. Testing on the universe must be completed before the first Phase 2 enhancement batch is deployed to Test on 23rd October, as this batch includes underlying database changes. The Development Team has indicated that the Designer / Lead Developer will be reassigned away from the project. A replacement Developer will be assigned, with a 10% fte support task retained for the Designer / Lead Developer. This has been raised as Project Issue 9, and has resulted in the project's RAG status being changed to AMBER. The project will be re-estimated and re-planned early in the next period. Next Steps: BOXI: UAT test and sign off BOXI R2 Universe. Investigate and resolve BOXI R4 issues. Deploy BOXI Universe to Live (contingent upon UAT completion and sign-off). Phase 2: Complete Phase 2 batch 1 Build stage. Deploy Phase 2 batch 1 to Test. Perform Phase 2 Impact tests in Test. | |||||||||||||||||||||||
FIN091 eFinancials Upgrade Phase 2 Category: Compliance
RAG STATUS: AMBER
| Achievements this period Testing continues Trigger/dataguard resolution not yet approved by ABS FIS test plan received - no JIRA issues reported by FIS Supplier Self-Service implemented in TEST Work begun on single sign-on/launchpad prorotype Outstanding Issues Written confirmation not yet received from ITI UNIX that DR testing van go ahead on planned date Testing remains on both DEV and TEST Next Steps Approve project brief, estimate and plan DR/resilience test date to be confirmed by ITI UNIX Acceptance sign-off tobe held Database migration to be deployed to LIVE . The project is AMBERas the brief has not yet been approved and the DR date has not yet been confirmed by ITI UNIX. | |||||||||||||||||||||||
FIN092 Corporate Planner Category: Compliance
Milestones
RAG Status: GREEN
| Report for September 2013 by Anne Mathison
Achievements this period
Outstanding Issues
Next steps
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Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
FIN082 HMRC Real Time Information Compliance | Report by Jill Nicol This project was closed on 10-Aug-2010 Please see the Completion Report for further information. |
AP23-055 Rolling out Finance BOXI Reports
Funded | Report by Rhian Davies This project was withdrawn from the 12/13 programme. |
FIN072 (AP01-008) eTime
Category: Compliance | Report by Jill Nicol This project was closed on 30-Nov-12. Please see the Completion Report for further information. |
FIN077 Control Account Balancing
Category: /Compliance | Report by Sue Woodger This project was closed 1 February 2013 Please see the Completion Report |
FIN084 eStores Rollout Category : Discretionary
| Report by Dawn Nicholls This project was closed on 20th December 2012 Please see the Completion Report for further information |
FIN083 Efinancials upgrade Vategory:Compliance | Report by Rhian Davies This project was closed on 17/7/13 Please see the completion report for further details. |
Section Five: New Approved Projects from 13/14 Annual Plan
Any projects that were approved in previous annual planning rounds and have been postponed to start in 13/14 will be listed under section 2: Projects Not Started. Projects started in 12/13 but which will carry over to 13/14 are listed under section 3: In Progress.
| Project Info | Project Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - Delivery - RAG Status | Plan
Dependencies
|
AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Migration of BOXI reports Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Essential Enhancements for Finance Applications Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 eExpenses replacement Compliance Planning - Delivery - RAG Status | Plan
Dependencies |