Report for August 2013 _ DRAFT

 AP34

Student Fees - Interest Charging on Invoices

Compliance

Planning - January 2014

Delivery - tbc

 RAG Status - GREEN

 Plan

Dependencies

 Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status.

No change to timeline from previous report.

AP34

Student Fees - SAAS and SLC Fees Reconciliation

Compliance

Planning - October 2013

Delivery - May 2014

 RAG Status - GREEN

Plan

Dependencies

There will be input required from Registry, however this is not required at the beginning of the project.

AP34

Migration of BOXI reports

Compliance

Planning - October 2013

Delivery - March 2014

 RAG Status - GREEN

Plan

Dependencies

The purpose of this project is to address any issues following the BOXI Upgrade.

AP34

Essential Enhancements for Finance Applications

Compliance

Planning - September 2013

Delivery - July 2014

 RAG Status - GREEN

Plan

Intially planning required to determine scope for this project - it will include the work required for International Bank Account Validation.

Dependencies

AP34

eExpenses Replacement

Compliance

Planning - tbc

Delivery - tbc

 RAG Status

Plan

 This is the procurement and implementation of a new eExpenses Solution

Dependencies

The direction of this project depends on the outcome of the proof of concept project.

AP89-008

FPM for eInvoicing

Discretionary

Planning - January 2014

Delivery - July 2014

RAG Status - GREEN

Plan

The project is due to start in January 2014.

Dependencies

FIN056 (AP Number)

eProcurement Scotland - eInvoicing

Category: Funded

Milestones

---

---

--- 

RAG Status

SUSPENDED

Report by Rhian Davies for June 2013.

Project suspended until 13/14 - resources not available within FIS until the early Autumn.

FIN076  (AP12-029)

Student Finance Channel - Further Developments for Staff and Students

Category: Discretionary

Milestones

  *To be replanned once callback issue estimated*

RAG Status

RED

Report by Susan McKeown for August 2013

• The vast majority of payments have gone through the new channel successfully

• Progressing the issues with the callback post go live has been slow. To enable testing, the project required WPM to activate the financechanneltest pathway (they do not provide test pathways until pathways have gone LIVE). WPM have confirmed that it should now be available for use. The PM is keeping the project RED until it's proven the test pathway can be successfully used.

• Using the TEST system, diagnose the callback failure issue and agree whether this is small enough to be resolved as a support issue
• Reschedule milestones and re-estimate project effort
• Sign-off the Deployment
• Close the project

FIN078 (AP Number)

eFin Journal Auto-Upload

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Dawn Nicholls for August 2013

 Achievements this period

• System enhancements completed to convert bad files to csv format and to email to the owner for manual posting
• System overview/training given to FIS team members

Issues

• Delayed go-live resulting from late changes which then caused issues with securing additional development resource.
• Invalid files still being received from WPM, both on this project and the ERA replacement project. This will not prevent the new system from going live but will prevent FIS from activating some of the pathways until the errors are resolved with WPM.

Next steps

• installation of new software onto Live w/c 2nd Sept
• go-live for delegate registration files w/c 9th Sept
• subsequent activation of other pathways (e.g. OLLIE, print credit etc)
• project closure

Full details can be seen in the Project Journal

FIN079 (AP Number)

LEAN- Review of Financial Systems

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Dawn Nicholls for August 2013

Achievements this period

• eIT enhancements (work packages 2 and 14) are now complete and have been tested by FIS ready for go-live 

Issues

•  Minor delay to eIT enhancements go-live due to issues securing resource and FIS availability to undertake UAT

Next steps

• Go-live of eIT enhancements 6th Sept
• Project closure

Full details can be seen in the Project Journal

FIN080 (AP Number)

Customer Interface Improvements

Category: Discretionary

Milestones

RAG Status

AMBER

Report by Dawn Nicholls for August 2013

Achievements this period

• a number of the issues raised by SACS during their acceptance test have been resolved and passed back for testing
• the BOXI universe has been passed to FIS for testing

Issues

• delayed acceptance sign-off from SACS which in turn is delaying the sign-off from FIS
• further issues are regularly being identified by SACS team which then require further development and technical resource to correct
• the project has now reached its approved budget limit so the project has been placed on Amber status as it is highly likely that it will exceed both its time and cost parameters

Next steps

• acceptance sign-off 

Full details on project activities can be seen in the Project Journal

FIN081 (AP Number)

Document Management for Finance Applications

Category: Discretionary

Milestones

---

---

--- 

RAG Status

SUSPENDED

Report by Rhian Davies for June 2013

Project suspended until 13/14.

FIN083  (AP23-003)

eFinancials Upgrade

Category: Compliance

Milestones

RAG Status

BLUE

FIN085  (AP01-008)

eTime Phase 3

Category:  Compliance

Milestones

RAG Status:  RED

Release 3 signed off in UAT and deployed to Live.

Release 4 (HSS) signed off in Peer testing, deployed to Test, signed off in UAT and deployed to Live.

Actual cost for this HSS funded work is 12 days of ISA effort.

First 3 of 4 Release 5 requirements built. 

The Batch Processing requirements remain unconfirmed.  No progress has been made on this over the past two months. 

The Development Team has indicated that there is a strong likelihood that the Designer & Lead Developer will be reassigned away from the project.  This has been raised as Project Risk 5, and has resulted in the project's RAG status being changed to RED.

Stakeholders:

UAT test and sign off Release 5

Automatic transfer to Payroll (Release 6) : confirm business requirements 

Batch Processing functionality (Release 7) : confirm business requirements OR sign off on the Designer's proposed solution

ISA:

Design Release 5's requirement 4

Build Release 5's requirement 4

Peer test Release 5

Deploy Release 5 to Test and release for UAT testing 

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Milestones

26-Apr-13  Planning

RAG Status:  GREEN

Report by Rhian Davies for June 2013

Project suspended until 13/14 to enable eAuthorisations to start in 12/13.

FIN087

Credit Note/Sales Invoice Interface Changes

Category:  Funded

Milestones

RAG Status:  AMBER

Report by Dawn Nicholls for August 2013

Achievements this period

• Design work has started 

Issues

• Design work is not as far along as planned due the developer being required to assist with issues on other finance projects (e.g. FIN078 and FIN088)
• Delays to the Design stage mean that the development resource will not be available for the Build stage as they are booked for another finance project. This has been escalated to team leaders and the project placed on Amber status.

Next steps

• Complete Design stage
• Secure development resource for Build stage and replan project

FIN088 (AP12-017)

ERA Decommissioning

Category:  Compliance

Milestones

 RAG Status:  AMBER

FIN089

eAuthorisations Migration

Category:  Compliance

Milestones

RAG Status:  Green

Achievements in last period:

Phase 1:

Some items of Phase 1 UAT testing signed off.

Phase 1 UAT and Deployment stages re-planned, per advice from Business Area Manager.

Request raised to, and approved by, the Change Advisory Board (CAB) for Phase 1 Live deployment on 19th September (during start-of-term Change Freeze).

Live environment set up.

BOXI:

BOXI universe built and signed off in Peer Testing

Phase 2:

Phase 2 Business Analysis signed off.

Phase 2 System Design signed off.

Issues:

The BOXI universe was developed in BOXI R2, because the BOXI R4 environment was not yet stable in the Dev environment.  Attempts to migrate to Dev R4 have revealed some known issues with R4's support of SQL Server universes.  These will be further investigated, and a way forward agreed, in the next period.  In the meantime, the universe will be pulished to Test R2, to allow UAT testing to progress.  When the issues have been resolved, this project will migrate the eAuthorisations universe to R4 in the Dev and Test environments.

The Project Sponsor's request to re-plan Phase 2 to deliver in batches could not be fully met, due to Dev Tech resource constraints during September and early October.  As a result, the plan has been adjusted to deliver in two batches only at this time.  Further batch break-down will be provided, if this becomes possible.  A list of requirements has been sent to the Project Sponsor for prioritisation, to support the batch planning. 

The re-estimation at the close of the Phase 2 Design stage confirmed a revised project estimate of 259 days, an increase of 12 days over the approved 247 days.  The Project Sponsor and Programme Manager have confirmed that this increase will be supplied from elsewhere in the FInance Programme budget (details to be confirmed).

Next Steps:

Phase 1:

Phase 1 UAT testing to be completed and signed off by FIS testing team.

Phase 1 Live deployment (contingent upon timely UAT completion and sign-off).

BOXI:

BOXI Universe to be deployed to Test and released for UAT testing.

BOXI Universe to be UAT tested by FIS team.

BOXI Universe Live deployment (contingent upon UAT completion and sign-off).

Phase 2:

Project Sponsor to provide prioritised list of requirements, to support batch planning. 

Phase 2 batch 1 Build will continue throughout the next period.

FIN091

Edinancials Upgrade Phase 2

Category: Compliance

RAG STATUS: AMBER

Report by Morna Findlay for August 2013

Initial kick-off project meeting held

Project team established

Initial draft  project brief, estimate and plan published

Approval for IS applications to continue work on database migration befor brief approved agreed by WIS.

Supplier Self-Service application signed off on DEV by Finance

Database migrated to test.

Testing of database DEV migration continues.

DR/resilience recommendations provided to Finance

Estimate, Brief and plan not approved.

Trigger/dataguard resolution not yet approved by ABS

FIS test plan not received.

Unclear how Supplier Self Service can be tested in TEST by a supplier.

Approve  project brief, estimate and plan 

DR/resilience requirements to be finalised by Business.

The project is AMBERas the  brief has not yet been approved,

FIN092

Corporate Planner

Category:  Compliance

Milestones 

RAG Status:  GREEN

Report for August 2013 by Anne Mathison

  Achievements this period

• Project set up
• Inital project meeting to gather requirements
• Planned, estimated, resourced and scheduled Project
• Requested new VM Server

• None

• Brief to be approved at WIS
• Liase with Account Ability
• Confirm and agree technical requirements
• Set up environment in Live in preperation for Consultant on 23rd September
• Support Live until Return submitted

FIN082

HMRC Real Time Information

Compliance 

Report by Jill Nicol

This project was closed on 10-Aug-2010

Please see the Completion Report for further information.  

AP23-055

Rolling out Finance BOXI Reports

Funded 

Report by Rhian Davies

This project was withdrawn from the 12/13 programme.

FIN072 (AP01-008)

eTime

Category: Compliance

Report by Jill Nicol

This project was closed on 30-Nov-12.

Please see the Completion Report for further information.

FIN077

Control Account Balancing

Category: /Compliance

Report by Sue Woodger 

This project was closed 1 February 2013

Please see the Completion Report

FIN084

eStores Rollout

Category : Discretionary

Report by Dawn Nicholls

This project was closed on 20th December 2012

Please see the Completion Report for further information

FIN083

Efinancials upgrade

Vategory:Compliance

Report by Rhian Davies

This project was closed on 17/7/13

Please see the completion report for further details.