Report for July 2013 - Draft

AP23-056

International Bank Validation

Funded 

Planning June 2013

RAG Status

AMBER

Plan

The funding for this project has been withdrawn, effective 31st July.

FIS are currently in discussion with a software supplier about a product which could deliver the objectives of this project.  Apps are providing technical input, and it is hoped that a solution can be found which requires limited Apps effort.

This project will either be withdrawn, or will continue at a much reduced size, funded out of the core funded days within the Finance programme budget.

AP89-008

FPM for eInvoicing

Discretionary

Planning tbc

Delivery tbc

RAG Status

GREEN 

Plan

 This project has been delayed to 13/14 following the Mid Year Review.

Dependencies

FIN056 (AP Number)

eProcurement Scotland - eInvoicing

Category: Funded

Milestones

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RAG Status

SUSPENDED

Report by Rhian Davies for June 2013.

Project suspended until 13/14 - resources not available within FIS until the early Autumn.

FIN076  (AP12-029)

Student Finance Channel - Further Developments for Staff and Students

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Susan McKeown for July 2013

• • Work identified in the Integration and Acceptance sign-off was completed
  • The new Finance channel delpoyed to LIVE
  • Closure feedback has been requested

• There was an unexpected absence from Finance which postponed the project's delivery. This has meant that the project will now carryover the final tasks into the next financial year.
• There were some issues raised which were resolved. There are two known queries students just reported that are being investigated. It is unclear at this stage if these are bugs.

• Deployment Sign-off
• Closure

FIN078 (AP Number)

eFin Journal Auto-Upload

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Dawn Nicholls for July 2013

Achievements this period

• Development and testing of delegate registration vat coding change ready for go-live

Issues

• Additional requirement from Project Sponsor has delayed the go-live

Next steps

• Development & testing of new requirement
• Rescheduled go-live

Full details can be seen in the Project Journal

FIN079 (AP Number)

LEAN- Review of Financial Systems

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Dawn Nicholls for July 2013

Achievements

• Further work undetaken on the Serengeti and BOXI worlpackages.

Issues

• eFin Upgrade project are planning to move the test database which may disrupt development and testing
• Potential issues securing resources from Dev Tech for deployment
• Due to lack of resource availability delaying progress, the project will now extend into early 13/14

Next steps

• Complete eIT changes for workpackages 2 and 14
• FIS acceptance testing

Full details can be seen in the Project Journal

FIN080 (AP Number)

Customer Interface Improvements

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Dawn Nicholls for July 2013

Achievements this period

•  SACS testing of the new historic feed interface

Issues

•  There have been a significant number of issues raised during the SACS testing which have needed to be addressed

Next steps

• FIS acceptance testing

Full details on project activities can be seen in the Project Journal

FIN081 (AP Number)

Document Management for Finance Applications

Category: Discretionary

Milestones

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RAG Status

SUSPENDED

Report by Rhian Davies for June 2013

Project suspended until 13/14.

FIN083  (AP23-003)

eFinancials Upgrade

Category: Compliance

Milestones

RAG Status

BLUE

FIN085  (AP01-008)

eTime Phase 3

Category:  Compliance

Milestones

RAG Status:  GREEN 

1. Release 1 signed off in UAT and deployed to Live.
2. Release 2 signed off in Peer testing, deployed to Test, and released for UAT.

1. Batch Processing requirements remain unconfirmed.
2. HSS have agreed to fund the estimated 30 days to deliver the four of the non-top priority HTBN requirements.   HSS are willing for this work to be done during the current planning year, to provide extra time for Finance to determine the Batch Processing requirements, but to be billed in the next planning year, to reduce the impact on Finance's 2013-14 annual budget.  This proposal is with the Programme Manager, for consideration. 

Stakeholders:

UAT test and sign off Release 2

Batch Processing functionality : confirm business requirements / sign off on the proposed soluton

ISA:

Deploy Release 2 to Live 

Design Batch Processing functionality

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Milestones

26-Apr-13  Planning

RAG Status:  GREEN

Report by Rhian Davies for June 2013

Project suspended until 13/14 to enable eAuthorisations to start in 12/13.

FIN087

Credit Note/Sales Invoice Interface Changes

Category:  Funded

Milestones

RAG Status:  AMBER

Report by Laura Bell for July 2013

Achievements in Last Period

• Revised Project Brief completed and signed off to reflect new scope
• Business requirements revised and signed off to reflect new scope 

Issues

• Source of project funding position for 2013/14 to be confirmed by Finance.

Next Steps

• Complete the design and commence the build of the new functionality

FIN088 (AP12-017)

ERA Decommissioning

Category:  Compliance

Milestones

RAG Status:  AMBER

FIN089

eAuthorisations Migration

Category:  Compliance

Milestones

Note:   The milestones below are based on the ToR estimates, and do not reflect secured resources.  When resource availability is taken into account, these milestones may have to change.

RAG Status:  Green

June 2013

Achievements in last period:

Project ToR reviewed with Project Sponsor, agreed changes applied, and ToR signed off.

Remaining ISA estimates provided.  Project estimate of 247 days approved.

Phase 1 Build completed.

Issues:

Finance's eAuthorisations designer/developer has now left the University. 

Next Steps:

Phase 1 Integration to Test and Integration Testing 

Phase 1 to be released for User Acceptance Testing

Phase 2 Business Analysis to be completed

FIN082

HMRC Real Time Information

Compliance 

Report by Jill Nicol

This project was closed on 10-Aug-2010

Please see the Completion Report for further information.  

AP23-055

Rolling out Finance BOXI Reports

Funded 

Report by Rhian Davies

This project was withdrawn from the 12/13 programme.

FIN072 (AP01-008)

eTime

Category: Compliance

Report by Jill Nicol

This project was closed on 30-Nov-12.

Please see the Completion Report for further information.

FIN077

Control Account Balancing

Category: /Compliance

Report by Sue Woodger 

This project was closed 1 February 2013

Please see the Completion Report

FIN084

eStores Rollout

Category : Discretionary

Report by Dawn Nicholls

This project was closed on 20th December 2012

Please see the Completion Report for further information

FIN083

Efinancials upgrade

Vategory:Compliance

Report by Rhian Davies

This project was closed on 17/7/13

Please see the completion report for further details.