Report for May
- Report Date
- May 2013
Report compiled by Rhian Davies (IS Apps Programme Manager) for Liz Welch (Programme Owner)
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section Five: New Approved Projects from 13/14 Annual Plan
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
AP23-056 International Bank Validation
Funded Planning July 2013 Delivery December 2013 RAG Status GREEN | Plan The start of the project has been delayed to July due to other priorties within the programme. Dependencies No dependencies identified. |
AP89-008 FPM for eInvoicing
Discretionary Planning tbc Delivery tbc RAG Status GREEN | Plan This project has been delayed to 13/14 following the Mid Year Review.
Dependencies
|
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | |||||||||||||||||||||||||||||||||||||||
FIN056 (AP Number) eProcurement Scotland - eInvoicing
Category: Funded Milestones --- --- --- RAG Status SUSPENDED
| Report by Rhian Davies for October 2012 Project suspended
| |||||||||||||||||||||||||||||||||||||||
FIN076 (AP12-029) Student Finance Channel - Further Developments for Staff and Students
Category: Discretionary Milestones
Milestones are to be rescheduled when estimate obtained for re-work
RAG Status AMBER | Report by Susan McKeown for May 2013 Achievements in Last Period
| |||||||||||||||||||||||||||||||||||||||
FIN078 (AP Number) eFin Journal Auto-Upload
Category: Discretionary Milestones
RAG Status GREEN | Report by Dawn Nicholls for May 2013 Achievements this period
Issues
Next steps
Full details can be seen in the Project Journal | |||||||||||||||||||||||||||||||||||||||
FIN079 (AP Number) LEAN- Review of Financial Systems
Category: Discretionary Milestones
RAG Status GREEN | Report by Dawn Nicholls for May2013 Achievements this period
Issues
Next steps
Full details can be seen in the Project Journal | |||||||||||||||||||||||||||||||||||||||
FIN080 (AP Number) Customer Interface Improvements
Category: Discretionary Milestones
RAG Status GREEN | Report by Dawn Nicholls for May 2013 Achievements this period
Issues
Next steps
Full details on project activities can be seen in the Project Journal | |||||||||||||||||||||||||||||||||||||||
FIN081 (AP Number) Document Management for Finance Applications
Category: Discretionary Milestones --- --- --- RAG Status SUSPENDED | Report by Rhian Davies for October 2012 Project suspended | |||||||||||||||||||||||||||||||||||||||
FIN083 (AP23-003) eFinancials Upgrade
Category: Compliance Milestones
RAG Status GREEN |
Report by Morna Findlay for Rhian Davies for March 2013
Achievements in this period
Outstanding Issues
Next Steps
The project RAG status has been set to AMBER as a new date for the Deployment Sign-Off review has yet to be agreed and the closure date of April 10th will not be achievable. | |||||||||||||||||||||||||||||||||||||||
FIN085 (AP01-008) eTime Phase 3
Category: Compliance
Milestones
RAG Status: GREEN | Report by Jill Nicoll for May 2013 Achievements in last period: System Design stage sign-off confirmed by stakeholder group. Development of Release 1 of the top priority requirements is progressing well. Issues: The Project Sponsor has confirmed that the new Batch Processing functionality remains a top priority for the project. However, Finance have still not been able to confirm the business requirements for this requirement. As a result, it has not been possible to design the functionality, or even to estimate how much of the project's budget will be required to deliver it. Consequently, it was agreed with the stakeholder group that the Build will be suspended for 4 weeks following the completion of top priority batches 1 and 2, to allow Finance additional time to either confirm the business requirements, or sign off on the solution that was proposed by the Designer on 10th April. By the end of June at the latest, either the batch processing business requirements must be confirmed, or the Project Sponsor must make the decision as to whether to:
The 4-week suspension of the Build has required that the rest of the project be re-planned, with delays to the remaining milestones. HSS have asked for estimates to deliver four of the non-top priority HTBN requirements under a separate, funded arrangement. The Project Sponsor has agreed in principle to the separately-funded being done under the umbrella of the project. The estimate of 30 days of ISA effort will be communicated to HSS at the start of the next period. Next Steps: ISA: Peer test and publish Release 1 to Test for UAT testing Address Release 1 UAT feedback Develop Release 2 Stakeholders: UAT test and sign off Release 1 Batch Processing functionality : confirm business requirements / sign off on the proposed soluton / drop the requirement | |||||||||||||||||||||||||||||||||||||||
FIN086 (AP23-004) ePay Reconciliation
Category: Compliance
Milestones 26-Apr-13 Planning
RAG Status: GREEN
| Report by Rhian Davies for March 2013
Achievements in last period:
Issues
Next Steps
| |||||||||||||||||||||||||||||||||||||||
FIN087 Credit Note/Sales Invoice Interface Changes Category: Funded
Milestones
RAG Status: AMBER | Report by Laura Bell for May 2013Achievements in Last Period
Issues
Next Period
| |||||||||||||||||||||||||||||||||||||||
FIN088 (AP12-017) ERA Decommissioning
Category: Compliance
Milestones Note - This milestones will be changed following a rebaslining of the plan w/c10th June due to resourcing levels
RAG Status: GREEN | Report by Louise Heathcote for May 2013
Achievements in this Reporting Period
Issues
Next Steps
| |||||||||||||||||||||||||||||||||||||||
FIN089 eAuthorisations Migration
Category: Compliance
Milestones Note: The milestones below are based on the ToR estimates, and do not reflect secured resources. When resource availability is taken into account, these milestones may have to change.
RAG Status: RED
| Report by Jill Nicoll for May 2013 Achievements in last period: Project ToR drafted. Dev Team resources agreed; Dev Tech resources secured. Estimates obtained from all teams except Apps Mgt. Issues: The three point estimation exercise produced a project estimate considerably higher than the Proposal estimate. The estimates, and the ToR objectives and deliverables upon which they were based, will be reviewed with the Project Sponsor at the start of the next period. Because of the imminent departure of Finance's eAuthorisations designer/developer, later stages of the project have been brought forward to run in parallel with the Planning stage. This has resulted in planning delays, and to the risk of spending project budget on areas that will ultimately be de-scoped from the project. Next Steps: Project ToR to be reviewed by Project Sponsor, agreed changes applied, and signed off. Apps Mgt still to provide estimates. Remaining resources to be secured. | |||||||||||||||||||||||||||||||||||||||
AP23-059 eExpenses- Business Case
Compliance
Planning June 2013 Delivery tbc RAG Status AMBER | Report by Rhian Davies for May 2013 Initial planning underway, project amber as there is no available business analyst to work on the project. Discussions taking place about bringing in a contract resource. |
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
FIN082 HMRC Real Time Information Compliance | Report by Jill Nicol This project was closed on 10-Aug-2010 Please see the Completion Report for further information. |
AP23-055 Rolling out Finance BOXI Reports
Funded | Report by Rhian Davies This project was withdrawn from the 12/13 programme. |
FIN072 (AP01-008) eTime
Category: Compliance | Report by Jill Nicol This project was closed on 30-Nov-12. Please see the Completion Report for further information. |
FIN077 Control Account Balancing
Category: /Compliance | Report by Sue Woodger This project was closed 1 February 2013 Please see the Completion Report |
FIN084 eStores Rollout Category : Discretionary
| Report by Dawn Nicholls This project was closed on 20th December 2012 Please see the Completion Report for further information |
Section Five: New Approved Projects from 13/14 Annual Plan
Any projects that were approved in previous annual planning rounds and have been postponed to start in 13/14 will be listed under section 2: Projects Not Started. Projects started in 12/13 but which will carry over to 13/14 are listed under section 3: In Progress.
| Project Info | Project Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - Delivery - RAG Status | Plan
Dependencies
|
AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 eAuthorisations Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Migration of BOXI reports Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Essential Enhancements for Finance Applications Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 eExpenses replacement Compliance Planning - Delivery - RAG Status | Plan
Dependencies |