| Project Info | Project Manager's Commentary |
| INF105 (AP45-053) Decommission Obsolete Infrastructure Category: Core Funding Milestones RAG Status/ RAG change during last month Project status is GREEN. | Report by David Watters for June 2016Achievements this Period- Further monitoring of CF migrations - all now completed
- Related wiki pages and reports updated
- All LSA migrations now effected except one (HR - planned for early July)
- Red Hat & Solaris machines now availble for switching off
Issues- Technology Management time limited for work on some migrations
Next Steps- Final migrations to be completed
- Project closure to be drafted and circulated
- Project to be closed
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INF110 (AP56-004) Install Oracle 12c Category: Compliance Milestones RAG Status/ RAG change during last month Project status is AMBER (final milestones delayed) | Report by David Watters for June 2016Achievements this Period- Workshop/handover to Production undertaken
Issues- Deployment sign-off delayed - documentation to be updated
Next Steps- Completion of handover
- Final changes to documentation to be made
- Project closure to be carried out
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INF111 (AP56-006) New SQL Server Database Tier Replacement Category: Compliance Milestones RAG Status/ RAG change during last month Project status is AMBER | Report by Karen Stirling for June 2016 Achievements in Last Period - High level costings provided by XMA for 3 servers (no license costs or VAT / Delivery information provided)
- Draft TAD updated with information as provided by XMA for host servers
- ITI review of XMA proposal completed and options provided
- Enterprise Edition License costs provided from Microsoft
- Agreement gained following license position for option 3 to purchase one new server to expand the cluster and the VMware licences for it based on the spec that we use
- ITI to request quotes and raising purchase order
Issues - ITI have reviewed information provided by XMA, although a formal quote has not been received, 3 options and true associated costs have been provided :
- To build a completely separate VMware cluster as per the XMA specification: £73.7K total (not including IS staff costs which would be additional to existing support cost (0.1FTE), storage, backup, networking etc.)
- To build a completely separate cluster as per our current environment to offer the usual level of resilience and redundancy: £134.4K total (not including IS staff costs which would be additional to existing support cost (0.2FTE), storage, backup, networking etc.)
- To add additional capacity to the existing VM estate: We cannot easily define until we know the required footprint of SQL Server VMs spec & count but from what we know of the existing service, the spec below should provide sufficient initial capacity and is based on 0.5TB of RAM being made available at each site. This would give 36 cores/vCPUs available at each site. If more capacity was required for the service then the physical server specification may need to be increased but this could be done in later years £28.3K total (not including IS staff costs but this would be minimal through existing operational support, storage, backup, networking etc.)
- Meeting arranged with ITI on 28th June when PM returned from annual leave where it was agreed that ITI Enterprise Manager would discuss MS SQL Licences Enterprise with them to gauge if option 3 would be the preferred option and way forward
- Closure milestone extended to end of July to await confirmation of Licence position now moved to end of August at Project Sponsor's request
- There is a risk that project may have to carry forward to August 16/17 if no decision agreed as Project Sponsor is on annual leave for 3 weeks in July and will be unable to sign off project clsoure
Next Steps The project current status is AMBER due to extension of project closure date to accommodate decision around options and licensing |
INF113 (AP45-067) System Monitoring Pilot Category: Discretionary Milestones RAG Status / RAG change during last month AMBER | Report by Colin Watt for for June 2016 Achievements in Last Period - Additional work has been done with SCOM on the linux stack for Learn.
- Feedback on SquaredUp sample dashboards consolidated for review by project team and wider group.
- The wider project group met on 28/06/16 to review the additional work agreed at the 15/04/16 meeting.
- It was agreed that SCOM (with 3rd party tools to improve the out of the box functionality) provided useful information however there was consensus that it could not function as the "single pane of glass" which had been hoped for (see issues below).
Issues The wider group met 28/06/16 to review the work agreed 25/04/16 and after much discussion reached consensus that: - SCOM could not be used without 3rd party tools to deal with limitations
- SCOM (even with 3rd party tools) does not provide sufficient functionality to meet the needs across IS
- Recommendation will be to not proceed further with SCOM; report will provide rationale from the wider group of Apps and ITI staff and will be completed in July. It is possible the actual closure may be pushed into August but this would only be expected to require 0.5d or less.
Next Steps - Complete recommendations report.
- Close Project
The project current status is AMBER due to staff availability to complete the recommendations report. |
INF115
Python Development Platform Implementation D Milestones RAG Status AMBER | Report by Adam Wadee for June 2016 Achievements in Last Period - At the end of June, Iteration 9 has been completed.
- In total, 32 user stories have been completed (99 story points).
- Resourcing with Software Dev and Dev Tech is progressing well, no conflicts to report.
Issues - We have extended the project timeline and increased the budget to allow Release 1 to be completed (see PICCL for more info).
Next Steps - Continue project into July and complete the required stories for Release 1.
Delivery and Closure milestones changed by 1 month, and budget increased making the project RAG Amber. |
INF116
ASTA Upgrade 15/16 C Milestones RAG Status RED | Report by Nikki Stuart for June 2016Achievements:- Project replanned folowing a minor conflict with Dev Tech that would have pushed the LIVE upgrade to the IS Apps end or year period.
- Prep work for the TEST migration underway
- Discussions with ASTA to agree the TEST and LIVE upgrade dates
Issues:- the major milestone changes resulting from an initial conflilct in Dev Tech and then subsequent conflicts with the ASTA admins to mitigate the risk around migrating the LIVE application at the end of July and during the end/start if year activities. - RESOLVED
Next Steps:- TEST upgrade
- UAT
- planning for LIVE upgrade
Status Project status has been set to RED to cover the replanning of the project in the last month. There are no outstanding issues and the current RAG status is GREEN. |
INF118 (AP56-005) JIRA Upgrade 2016 Category: Compliance Milestones RAG Status / RAG change during last month GREEN | Report by Chris Konczak for for June 2016 Achievements in Last Period - JIRA DEV configuration complete
- Data refreshed from LIVE into DEV
- Replaned into 16/17 year in agreement with sponsor
- TEST and LIVE environments set up
Issues - Issue 4. Milestones have been replanned and days are to be returned to the programme. Delivery date remains the same.
Budget details - Effort to complete in 15/16: 18 days
- Total Effort in 15/16: 50 days
- Effort to complete in 17/18: 16 days
- Days to be returned to the 16/16 programme budget: 20 days
Next Steps - Build and integration sign off
- Install and configuration on TEST and LIVE
The project current status is GREEN. |
INF119 (AP56-047) Service Resilience Capability Category: Discretionary Milestones RAG Status / RAG change during last month AMBER | Report by Karen Stirling for June 2016 Achievements in Last Period - Further planning meeting held on 16th June to understand requirements, deliverables etc. from this project - this to ensure that we have clearly defined and contained scope to take forward.
- Project brief being updated following meeting and estimates to be provided
- Identified key stakeholders and candidate applications (Events Booking and Web Central/EBIS Online)
Issues - PICCL raised and submitted to WIS to extend the project brief milestone to 08/07/16 as PM on annual leave to allow estimation and allocation of resource to project to be confirmed, Project Sponsor and Programme Manager advised of change to project brief submission
- Unlikely to use forecasted resource budget in 15/16
Next Steps - Estimation agreed and Resource assigned
- Project brief approval
The project status is AMBER due to delay in project brief being approved |
INF120 Disaster Recovery for Priority Services Category: Discretionary Milestones RAG Status / RAG change during last month GREEN | Report by Karen Stirling for June 2016 Achievements in Last Period - Commenced Analysis activity to review all applications & components which make up the Top Priority Services (12 in total)
- Template created to capture relevant information and dash board format produced, currently using this as an Excel spreadsheet via One Drive
- Identified that there will be services which are currently on old version of Technical Architecture Document – team agreed the project would not transfer to new format at this stage
- Graeme Wood to be ITI contact for project
Issues N/A Next Steps - Continue analysis review for Medium Priority Services
- Review and agree storage options for a master DR document which can be stored off site
The project status is GREEN |
INF121 Migrate Core Databases to Oracle 12c Category: Compliance Milestones 19/07/16: Planning RAG Status / RAG change during last month RED | Report by Chris Konczak for for June 2016Achievements this Period Issues - Planning milestone moved by one month resulting in project being RED
Impact on budget for 15/16 - see Issue 1 - Total Effort in 15/16: 1 day
- Previous budget for 15/16: 25 days
- Revised budget for 15/16: 5 days
- Days returned to 15/16 programme budget: 19 days
- Overall budget therefore reduced from 100 days to 81 days for 16/17
Next Steps - Kick and estimation meeting
- Brief writeup and estimation
- Brief sign off meeting
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