Meeting Minutes 31st January.
Draft
Meeting Minutes.
Present . Stevie Conlon, Bruce Darby, Tim Gray, Geir Granum, Stratos Filalithis
Apologies., Ewan Scott, Agnes Gajda,
Next Meeting Monday 10th February 2014 9am DL 3.03
General Updates
- The investigative and coding work is not complete. Issues to be resolved are the CMS issue, the Red Box on all templates issue , the CSS and the Editor issues.
This is still proving problematic and is taking up time to investigate. A call and dialogue has begun with Polopoly support on the problems being faced integrating Polopoly 10 and the Edinburgh specific
- PM and group will address the design review requirements and ascertain progress towards this milestones this week. w/c 20/01.
The TAD has been completed and sign off.
Current Status / Issues.
- The 'Red Box' issue persists on the back end CMS screens. The group agrees that is not possible to go live with this in place. Input from Atex will prove to be important in the resolution and dialogue is ongoing.
- The team agrees that it would be desirable to move to the DEV environment as soon as is practicable to complete as much of the build and documentation work whilst the investigations continue into the Red Box issue.
- However, the UWP team have prioritised a Support fix for Google Analytics to be completed by Apps Management (Ana Heyn) as being more important at this point and this will be progressed into Dev and completed prior to the deployment of Polopoly 10. Estimate to complete Dev 6th February 2014
- An additional problem is that the Polopoly test environment is unusable and has been for some time. Resource will be applied to this from Monday the 3rd of February ( at no cost to the project) .
New/ Ongoing Actions
7. Agnes and Geir are still working through the deployment of Polopoly 1-0 and experiencing errors . Agnes to update Pm regularly . This may affect future milestones.Action Agnes/Geir.
Update. Agnes and Geir will meet with Mairi on the 20th to discuss the remaining issues to be resolved and report to the PM/team. Action Ongoing. Agnes/Geir.
Current Update . Only the 'Red Box' issue remains and a call has been started with Polopoly (Atex) support as part of the efforts to resolve the issue.
8. Stevie to review the elapsed time between TEST and LIVE dates with a view to explaining the tasks in between and to review the possibility of reducing the elapsed time if it is safe and prudent to do so. Action Stevie
Update. It appears possible to reduce the elapsed time between TEST and LIVE , Stevie to publish new dates to team w/c .20/01.
Update : Its possible to pull in the elapsed dates between testing and Go LIVE by around 3 weeks. Given the delay currently being experienced at the design and build stage, we can remain on target the for the published Go-LIVE dates if the issues can be resolved and peer testing can compete by 10th February.
Update : Team noted that training dates be taken into account when planning UAT.
10. Due the overrun on the S&D tasks , the PM will address the remaining tasks and estimates to compensate for this. Action Stevie.
Update :
The PM has reviewed remaining tasks and by small reductions on some tasks from the current higher end estimates to the 'most likely' times identified in the estimation process, the project can currently remain within budget with a small contingency.
No tasks have yet been descoped.
The team can re-estimate at the build sign off stage on the remaining tasks and the budget can be reviewed again.
Completed / Previous Actions
1.UWP to handle all comms. Action will be added to the plan 3 weeks prior to deployment to trigger comms to wider Polopoly community. Action - Stevie/ Bruce. Complete. Discussed and Agreed.
2. Stratos to view new Polopoly version 10 on local install. Geir to facilitate. Action Stratos/Geir. Ongoing. Geir and Agnes have now completed the install and expect to be in a better position on Thursday. Complete . New version was demo'd.
3. General testing effort which covers all detailed test scripts is estimated at 50 hours duration by UWP. Some of the testing effort may be split over different environments but this will be in the plan we agree- Action Bruce/Stratos/ Stevie.
Complete :- Bruce expects to complete the 'cut down 10 hours testing' in the DEV environment.
6. Circulate the training materials identified by Lizzie Cass-Moran of UWP to the group to aid familiarisation of the look and feel of the current Polopoly and training requirements. - Stevie to circulate.
Training Materials have been circulated the team. Complete.
5. Follow up on current status of Development tasks with Agnes and Geir. Stevie to arrange meeting before the Christmas break. Milestones to be replanned and published to the group. Stevie. Action complete. Meeting arranged
Meeting arranged and outstanding issues discussed. Issues to be resolved are the CMS issue, the red box on all templates issue , the CSS and the Editor issues.
It was reported by Development team that the outstanding tasks would be resolved within the currently assigned tasks.
4. Stevie to confirm with Mairi that the action identified during the estimation process "UWP to test plugins" refers to editor plug ins which will be tested as part of the current plan.Stevie - Complete. there is no extra work involved and the plug ins are those already identified.
9. Flag up risk on the project on the development environment hardware. Action Stevie
Closed . Risk Raised.
11.Stevie to discuss the support route to Polopoly with Application Management. Action Stevie.
Closed. Action Complete