Organisation
Work/Task Breakdown
| Stage | Task | Team |
| Project Management | Project Services | |
| Quality Assurance | IS Applications | |
| Planning | Project Planning | IS Applications; LTW |
| Communications plan for launch | DLAM; EDE | |
| Plan B option fleshed out in full and recorded | DLAM; EDE | |
| Contact Blackboard re API | DLAM; EDE | |
| Business Analysis | Writing the BRD | DLAM; EDE |
| Reviewing BRD from business users | Project Services | |
| Devise a UAT plan | DLAM; EDE | |
| Recruit UAT testers from VCMUG | DLAM; EDE | |
| Creating UAT documentation for users | DLAM; EDE | |
| Systems Design | Analysis of documentation, Integration Guide and API from Blackboard | Development Services; Development Technology |
| System design documentation | Development Services | |
| Pass design documentation to Blackboard for approval | DLAM | |
| Build | Build work on replacement channel | Development Services |
| Peer testing of developed solution | Development Services | |
| System Documentation | Development Services | |
| Implementation Plan | Development Services | |
| Creating documentation for channel | DLAM; EDE | |
| Integration | Integrate new channel into TEST and grant access to Blackboard for approval/feedback | Development Technology; Development Services; Applications Management |
| Acceptance | Supporting user testing of newly developed channel | Project Services |
| Co-ordinating and running UAT | DLAM; EDE | |
| Feedback from UAT - any necessary rework | Development Services; Development Technology | |
| Pre-Deployment Tasks | Creating training (for wider Collaborate Ultra) | DLAM; EDE |
| Updating web pages | DLAM; EDE | |
| Mediahopper videos | DLAM; EDE | |
| Collating Case Studies from Pilot | DLAM; EDE | |
| Draft and deliver EQIA. Approve EQIA | EDE; DLAM | |
| Deployment | New channel deployed into LIVE | Development Technology; Applications Management |
| Defunct channel removed | Development Technology; Applications Management | |
| Closure | Closure | Project Services |
Resources Skills and Cost
The project has been estimated to need a total of 47 days effort from IS Applications. This work is mainly for colleagues in Development Services and will concentrate on building the replacement channel. Effort will also be required from Development Technology and Applications Management to roll out the new channel. Project Services are expected to be involved in the business analysis and UAT work,as well as the usual project planning and management.
Estimates for colleagues in LTW total 26 days. This work covers planning, business requirements, planning and undertaking user testing, and undertaking a range of tasks around deploying the new channel to the wider University community.