The Timetabling Minimum Change Implementation Project (STU215) delivered the tools for the University of Edinburgh to operate timetabling. At present the information supplied to and from Timetabling allows room booking, limited course planning and limited scheduling.
Extended Implementation seeks to enhance and extend the use of Timetabling to achieve the benefits sought by the University in the original benefits case for introducing a Shared Academic Timetable (https://www.wiki.ed.ac.uk/download/attachments/105054295/Timetabling_WhitepaperV2.pdf?version=1).
During planning it was identified that several large deliverables will need to be achieved in order to deliver the major project objective of Timetable Planning for 2013/14 and beyond. This project will prodomenently deal with deliverable in support of this objective, these are:
- Annual Roll Forward
- Programme of Study Feed
- MVM Room Booking Integration
- Planning tools training
Other deliverables included in the scope of this project but not critical to operating a timetable in 2013/14 are:
- Output for Degree Regulations and Programme of Study
- EUCLID Course Creation and Maintenance (CCAM) changes
- Timetab replacement
Update to Scope and Phased Deployment Approach
Following a review of the project and build work required, the following phased approach has been adopted for the build of the individual components.
| Phase | Priority | Description | Delivery Date | First use date |
| 2a | 4 | Programme of study feed from EUCLID |
1/4/2013 |
March 2013 |
| 2b | 5 | Student and Student Course Enrolment Feed along with converting existing feeds to "change based" feed for quicker loading | 6/8/2013 | August 2013 |
| Roll Forward (RF) | 1 | Deployment of 2013/14 timetabling SDB and redirection of incoming interfaces to 2013/14 database | 4/3/2013 - Complete | March 2013 |
| RF (Web Apps) | 2 | Deployment of all 13/14 web apps and re-config the 12/13 App to include the link forward to 13/14. | 11/3/2013 - Complete | March 2013 |
| RF (switch over) | 7 | Change over for all outgoing interfaces and launcher channels | 1/6/2013 | August 2013 |
| CCAM Changes | SACS | All EUCLID changes to support timetabling data held in Timetabling rather than EUCLID | 1/4/2013 - Complete | April 2013 |
| DRPS | SACS | EUCLID changes to present timetable information rather than DRPS timetable | 1/5/2013 - Complete | May 2013 |
| EUCLID VS and Core | SACS | EUCLID changes to fees generation, CCAM rollover, visiting student admissions and student hub to use Timetable information or new course start date introduced by CCAM changes | 1/6/2013 - Complete | June 2013 |
| DPRS output | SACS | Scientia delivered change to Web Timetables |
March to June 2013 - Complete |
April 2013 (if available) |
| MVM Room Booking | 8 | 2 way interface with MVM room booking | Descoped to 2013/14 | N/A |
| Timetab Replacement | 6 | Scientia delivered change to Web Timetables to show clash checking. | August 2013 | August 2013 |
*SACS work is awaiting prioritisation but bookings have been submitted to ASTA and SSP.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| March 2014 | BLUE | 548.0 days | 548.0 days | 0.0 |