Organisation
Work/Task Breakdown
| Task | Deliverable | Owner |
|---|---|---|
| Project Management |
Project authorisation, Planning and Project documents. Communication and coordination with stakeholders. Manage project, sign off, resources, budget and reporting. |
Project Manager (Project Services) |
| Analyse |
Initial analysis of the requirements for new HESA returns process for returning students in 19/20. Identify gaps in and changes to data collection or storage processes and propose solutions. |
Senior Business Analyst (SSP – BPE team) |
| Communicate |
Design communication strategy for SAC078 stakeholders |
Project Manager |
| Design | Design technical solutions for new returning students return process in 19/20. | SSP Developer Lead |
| Build |
Write detailed requirements |
Senior Business Analyst |
|
SSP Developer | |
|
Integration Testing |
SSP Developer | |
| Articulate any changes to roles and responsibilities within schools (data stewards) |
Senior User |
|
| Document & Handover | Any policy changes to Withdrawal and Exclusion Policy | Academic Services, Business Lead, Senior User |
| Any procedural changes | Business Analyst | |
| Deploy | Deploy system solution to Production | IS Production – Apps Services |
|
Communicate changes to students and staff |
Business Lead, Senior User | |
| Close | Develop Project Closure Report | Project Manager |
Resources, Skills and Costs
SSP IS Apps and Project Services days: the SAC078 project budget for 18/19 has been estimated at 107d (days).
Key project delivery resources include:
- 0.5FTE Data/Business Analyst (from the SSP BPE team)
- 1.0 FTE Developer and 0.2 FTE Lead Developer support (from the SSP Development Team), and
- 0.2 FTE PM (from Project Services)
Additional resource effort from SSP Business/Operations, including support from a Business Lead, Senior User and UAT testers (during the project acceptance testing period) is also required.
Project Governance
- Project Board / Steering Committee
Proposed Membership:
Michael Murray (Sponsor), Kasia Banas (Senior User), Paula Webster, Brandi Headon (Business Leads), Iain Fiddes (Senior Supplier), Leon Toland (Project Manager), Franck Bergeret (Programme Manager), Andrew Mackenzie (Business Analyst), Georgie Harris (Students’ Association)
Terms of Reference:
Key responsibilities of the Committee include:
- Ensure the SAC078 project's scope aligns with the requirements of the stakeholder groups;
- Provide the project team with guidance on project business issues;
- Ensure effort and expenditure are appropriate to stakeholder expectations;
- Address any issues that have major implications for the project;
- Keep the project scope under control as emergent issues force changes to be considered, and
- Reconcile differences in opinion and approach, and resolve disputes arising from them;
Meeting Frequency:
Monthly
Project Stakeholders
| Name | Position | Project Role |
|---|---|---|
| Michael Murray | Director of Professional Services, School of Philosophy, Psychology and Language Sciences | Project Sponsor |
| Leon Toland | Senior Project & Programme Manager, Project Services | Project Manager(project team) |
| Kasia Banas | Senior Teaching Coordinator, School of Philosophy, Psychology and Language Sciences | Senior User |
| Paula Webster | Head of student information and surveys | Business Lead (project team) |
| Iain Fiddes | Head of Development Services, ISG | Senior Supplier |
| Franck Bergeret | SSP Programme Manager | Programme Manager |
| Andrew Mackenzie | Senior Business Analyst, SSP - BPE | Senior Business Analyst (project team) |
| Tomasz Pogoda | SSP Development, ISG | Lead Developer / Design Lead (project team) |
| Peter Donaghue | SSP Development, ISG | Developer (project team) |
| Suran Perera | IS Production Management, App Services – AHSS & USG | IS Production team leader |
| Douglas Adamson | IS Production Management, App Services – AHSS & USG | Apps support analyst (project team) |
| Defeng Ma | SSP Development, ISG | Team Leader Dev |
| Lisa Dawson | Director of Student Systems and Administration | Student Systems stakeholder |
| Brandi Headon | Head of Student Systems Operations | Business Lead (project team) |
| Lesley Elliot | Curriculum Returns Manager, Student Systems Partnership | Returns process stakeholder |
| Tom Ward | Director of Academic Services | University policy stakeholder |
| Adam Bunni | Head of Regulations and Governance | Policy change stakeholder |
| Georgie Harris | VP Community | Students’ Association stakeholder |
Project Estimations
Link to SAC078 project estimation log: https://secure.projects.ed.ac.uk/unpublished/project/sac078/estimations;