Impact
Priority and Funding
Compliance – priority Higher - Core funded (SSP Ring Fenced)
Impact and Dependencies
This project will impact the Scottish Funding Council returns and Teaching Load by providing the FTE for each student.
Dependencies
- The Data Futures requirements remaining relatively stable throughout the period of analysis. HESA assure us that the Coding Manual will remain stable from September 2018.
- Tribal providing detail of their proposed solution to enable us to assess the degree that their software can provide us with an off the shelf solution. We currently have specifications and the software is being delivered through software updates from August 2018, and through the annual SITS software double upgrade (SAC076), with go live planned for March 2019
- The Work and Study Away project (SAS004) within Service Excellence will provide the means to identify off venue activities of the students. Although the WSA project will provide this going forward, it will not contain historic data. It will therefore only have data for students who apply for Work or Study Away following the implementation of the new system. The impact for the statutory returns will need to get off venue data for the start of 19/20 as it is now and change the source of data when WSA project is implemented.
- The PCIM (SAS010) within Service Excellence will provide how the programme and course information is held in the future. This will not impact this project as the PCIM implementation is currently planned post Data Futures, but there will likely be changes post Data Futures implementation.
- Be able to return a HESA student return 2018/19 in the old format but post Aug 2019
- Dependency from GaSP: agreeing the new HECoS coding for courses with schools (programmes already recoded using HECoS codes)
- Beta testing finishes in Sep 2019
Project Risks
|
Ref |
Title-Description
|
Impact |
Probability |
Mitigation |
Risk Owner |
|
1 |
The HESA Data Futures requirements may change between the start and end of the project |
High
|
Low |
Manage the information change relating to Data Futures (i.e use the Hesa website and contact with other universities) |
Paula Webster |
|
2 |
HESA have not firmed up significant processes such as the change processes and the quality rules (i.e. the HESA imposed rules used in the external collection system) within the timescales of this project
|
Med |
Medium |
Accept and work with HESA changes. Review resources accordingly. |
Paula Webster |
|
3 |
There is a risk the SSP resources are not fully committed |
High |
Medium |
Project has been prioritised and resources allocated as follows- Business Lead and Lead Developer will start with the initial system analysis. BA for the analysis/process review. BA for the migration plan. To be reviewed as initial analysis is progressing. Consider securing consultancy from Tribal or recruit new Dev
|
Franck Bergeret |
|
4 |
There is a risk the analysis and design are taking longer. Some institutions have started such work a year ago. |
High |
Medium |
Reallocate resource from discretionary projects within the SSP programme or recruit extra resource. Checkpoint/ review and prioritise over other SSP work if required |
Franck Bergeret |
|
5 |
Other internal projects (eg Working and Study Away) develop solutions which do not meet the requirements for Data Futures
|
Medium |
Medium |
Review the requirements
SSP Developer doing initial analysis is also Dev lead on WSA system implementation. Feed into the requirements workshops planned for Jan/Feb 2019 |
Morag Iannetta |
|
6 |
Tribal is unable to provide sufficient detail about their proposed solution to enable us to make an assessment on the suitability of their software
|
High |
Low |
Tribal Roadmap due Aug 2019. Business lead to attend data working group every quarter. |
Lesley Elliot
|
|
7 |
Dependency on small pool of staff with requisite business knowledge |
High |
Medium |
Increasing documentation and work shadowing during the process to spread knowledge Support from lead business analyst and business lead |
Paula Webster |
| 8 | There is a dependency on HESA migrated data from existing HESA returns to the new Data Futures structure. As a result data will be rejected by HESA, and no return is submitted- | High | Medium |
Accept and work with/investigate HESA changes. Review resources accordingly. |
Paula Webster |