Completion Report
Project Summary
The scope of this project was to develop the new DRS Outreach Website http://www.digitalresearchservices.ed.ac.uk
- enhancements in response to feedback from the research community
- enhancements identified in the previous project RSS031
- accessibility compliance
Aiming to have an updated website by end of summer 2019.
The project identified seven work packages, which were estimated and costed by agency Tayburn.
Due to technical issues, only Work Packages 1 and 2 were delivered by this project. All work in scope was delivered, at the stated cost, but not until December 2019.
Work Packages 3-7 will be delivered by 2019-20 project RSS207 which is funded by 2020 DRS budget.
Work Package 1 and 2 :
| WP | Work Package | Items | Item Description | Cost (Range ) | Days | Comment/Clarification | |
| WP1 | HomePage | i101 | Interactive research lifecycle – to work as filter and to show resources relevant to each phase. | £3,560 | £3,560 | 4 | Each element to be clickable and link through to filtered resource. We will remove the underline from the title copy for each stage to avoid confusion for the user. There may be some minor text changes, but Edin Uni to advise on this. We may also need to add an instruction above the lifecycle to tell users that each element will click through to filtered resources. |
| i102 | Addition of News items section |
£2,600 |
£2,800 |
3 |
This may be referred to as 'updates' section and this will hold updates/info from other stakeholders. | ||
| i103 | Carousel - ciculate information from events | The carousel could include 'events' and 'new content'. | |||||
| i104 | Content space to draw attention to new additions / new case studies / training .. | ||||||
| i105 | promote and link to websites | This can be a panel added to the homepage. | |||||
| WP2 | Resources Filter and Search Functionality | i201 | Site-wide search | £1,000 | £1,200 | 1 | This will be included in the navigation. Can we filter results into categories? Case studies? Resources? Etc. |
| i202 | Visual confirmation needed for Resources Filter |
£4,700 |
£5,000 |
5 |
To confirm, would this be to display the tag that has been used in the filter? Yes, we need to make sure that the users are sure that the resources list has been filtered | ||
| i203 | Resize – To take less screen space when using Resources Filter | (for example the dropdown list does not show all the stages in once-users have to scroll; this needs to be fixed; overall the size of the filter should be smaller-it takes too much screen space) | |||||
| i204 | Search by research stage and discipline and schools and campuses search box in one row or in left/side navigation or top/ advanced search option | To confirm, schools and campuses are to be added as an additional tag? Yes, as additional filters (advanced search). 2 additional filters to be added. Each resource will need to have a campaus and school attached. There are around 5/6 campuses. | |||||
| i205 | Type directly option for filters | To confirm, do you mean rather than selecting from the list, the user would be able to type in the filter that they are looking for? Yes, users can select and/or type This can be done, however, it may be a bad user experience as generally the user with either type or select. Having both options (of typing or selecting from the list) could be confusing for the user. If we can make the copy smaller in the drop down list, people will be able to see that there are more options so should avoid adding the option to type what the user is looking for. ON HOLD FOR NOW | |||||
| i206 | Results to appear as tabs like the case studies (to avoid boring list) | To confirm, we would add in images to each resource similar to the case studies section. Each resource would need its own image (we can use the images that each resource has within the copy, however there are a few that have the same image). We would like to have the option to change images in modx afterwards (the way we do for case studies) If we were to do this, every ‘resource’ page would need an image otherwise it will appear as a block colour (in the image box) in the results page. Can you confirm you are happy with this? If a result does not have an image attached we can use the DRS logo as a defult image. | |||||
Objectives and Deliverables and Success Criteria
Description of the Objective |
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| Description of the Deliverables needed to achieve the objective | ||||
Objective 1 |
Deliver enhancements as identified by users by July 31st | Success Criteria | ||
| Deliverable D1.1 | Prioritised list of change enhancements and prioritise along with objective 2 and 3 | Agreed list with community ACHIEVED | ||
|
Deliverable D1.2 |
Identify a supplier to make the changes and agree contract (also for objectives 2 and 3) | Supplier chosen with agreed contract ACHIEVED | ||
| Deliverable D1.3 | Develop, test and deliver | Updated website signed off by users PARTIALLY ACHIEVED : Work Packages 1&2 of 7 | ||
Objective 2 |
Deliver enhancements as identified by RSS031 project by July 31st | |||
| Deliverable D2.1 | Confirm the change enhancement and prioritise along with objective 1 and 3 | Agreed list with DRS Team ACHIEVED | ||
| Deliverable D2.2 | Develop, test and deliver | Updated website signed off by team ACHIEVED but DEC 2019 delivery | ||
Objective 3 |
Deliver enhancements as required for accessibility by July 31st | Agreed list with Accessibility Office NOT ACHIEVED - Work Package 3 'Accessibility' will be delivered by RSS207 in Q3 2020 | ||
|
Deliverable D3.1 |
Confirm the changes and prioritise along with objective 1 and 32 | Updated website signed off by Accessibility Officer ACHIEVED | ||
| Deliverable D3.2 | Develop, test and deliver |
Benefits
Benefits as set out in the Item Desciption - in summary, significant new functionality such as the Interactive Image, more stylistic consistency, bug fixes, better user interface and navigation.
Benefits management and realisation will be available on the ITI Sharepoint space.
Analysis of Resource Usage:
Staff Usage Estimate: N/A
Explanation for variance:
Lessons Learned - Issues and Risks
No lessons learned to take forward onto RSS207 other than estimations for elapsed time were not realistic.
Outstanding issues
None