Completion Report
Project Summary:
The project objective defined in the project brief was;
To Identify the optimal eCommerce solution to support procurement within the University by March 2014
The eCommerce recommendation was delayed to allow time for the indicative recommendations from the Financial Systems Review projec to be taken in to account (PICCL 13). The final report was drafted by the Assistant Director of Procurement with the recommended solution in June 2014.
The eCommerce review focused on the eProcurement options currently available within the University and being widely used by the purchasing community, those being PECOS and Sciquest. The recommendation report has been produced by the Assistant Director of Procurement and accepted by the Director of Procurement. The recommendation is not published in this document due to sensitivities and will be published following wider discussions. The recommendation report could be made available on request to the Director or Assistant Director of Procurement.
The deliverables outlined in the Project Brief were;
| Deliverable | Was this delivered by the project and if not an explanation of the reason. |
| Yes |
| Yes |
| Partialy - the project drafted the survey but thsi was never circulated due to the responses collated from the face to face meetings. |
| Partially - it was agreed during the project that the system functionality had not changed substantially since this was reviewed for the FIN053. This was used as the basis of the comparison by Procurement rather than redeliverying the list of system functionality. |
| Partially - existing interfaces documented and no issues are expected. The follow on Implementation project will review the recommendation and at that time confirm the technical design and estimate for progressing with that option. The Procurement Office are aware from supporting the two systems that both provide the key functionality, either already or with enhancements possible through existing system functaionlity, this was backed up by the User Consultations and the view that there was no strong preference for one system over another. The main driver of the Procurement recomendation is that there will be no loss of essentail functionality. |
| No - this will be actioned by the Implementation project. |
| No Agreed to be removed from scope by the Project Sponsor in October 2013. This change in scope is outlined in PICCLs 10 and 12. |
| No Agreed to be removed from scope by the Project Sponsor in October 2013. This change in scope is outlined in PICCLs 10 and 12. |
| No Agreed to be removed from scope by the Project Sponsor in October 2013. This change in scope is outlined in PICCLs 10 and 12. |
Analysis of Resource Usage:
Staff Usage Estimate: 140 days
Staff Usage Actual: 50 days
Staff Usage Variance: -64%
Other Resource Estimate: 0 days
Other Resource Actual: 0 days
Other Resource Variance: 0%
Explanation for variance:
The variance can be explained by the reduction if scope and deliverables as outlined above.
This project was suspended awaiting the recommendations from the strategic review of the Finance system, this was out of the control of this project and caused a substantial delay to the project. Unfortunately the recommendations for the Finance System review are still not determined and the Sponsor for the PPS003 project made the decision to progress with an eCommerce recommendation taking in to consideration the fact that should the University replace the Finance Systems then this will likely impact eCommerce delivery but that this would take a number of years to progress through requirements, procurement and implementation.
Key Learning Points:
Outstanding issues:
There are no outstanding issues but the Implementation project will review the recommendation from the eCommerce Systems Review and confirm the technical design and estimates for the move to a single eCommerce solution.