Overview
Background
This project is to help CMVM adopt annual planning processes and conform to the wider planning round submissions to ensure that our AV requirements can be reviewed alongside the rest of the University.
Importantly, this work is to ensure that the College complete an annual audit for our teaching spaces, forecast spend on an annual basis, arrange processes around the adoption of best practice with the Learning Spaces Technology (LST) team and work with the functional business areas and geographical campus areas to manage expectations and windows of opportunity for change.
Part of this work is to understand our space utilisation and funding sources for this work, and work with Estates and Buildings and Learning Spaces Technology to conform to a clear annual process, and document this for the College to manage expectations with key stakeholders.
Circa £500k is required per annum to sustain our estate.
- CMVM completed a high level AV audit in 2015 to help us better understand our wider estate which has been shared.
- This is split by room and campus area – either Little France, Easter Bush, Central Area (including Kennedy Tower) and the WGH.
- We are currently working to integrate our AV audit into the standardised central University AV annual planning cycle model through Euan Murray and Estates and Buildings.
- At present, based on our high level AV audit in 2015, we believe that we have a circa £2m-£3m risk over a 3-5 year planning cycle, of which, a large chunk a significant technical debt we need to address ASAP.
- “Immediate” spend requirements, for 15/16, sits at circa £600k, with similar for 16/17.
The local team leads in each Campus areas should “own” the upgrade path for their area, and should simply feed into an annual review for Learning and Teaching areas which will be delivered as part of the ownership of the Learning and Teaching IT roadmap. This includes the agreement of a 5 year rolling plan so that expectations are managed.
Scope
Objectives
Deliverables
Benefits
Success Criteria