INF127 Proposal

Portfolio

CHASS / CSE / CMVM / CSG / ISG / USG (delete as required)

Programme Name

INF

Proposal Name

LAMP/WIMP Platform Upgrade

Proposal Sponsor

Stefan Kaempf

Contributors

Heather Larnach

Need, problem, or opportunity?

Need

Scope and Additional Information

Scope is to build new service for LAMP (Linux) and WIMP (WIMP) applications. These are lightweight, shared hosting platforms used for hosting smaller applications. The current servers are well-used but reaching end of life. We must upgrade to newer servers and software versions to ensure adequate support and security. The project will build the platform in advance of the final EOL support end so that business-driven projects can migrate applications over the course of the following project cycles. It is important to do this as soon as we can to begin this transition as quickly as possible.

When will work be done?

Start Year: 2017/18  or 2018/19 or 2019/20 (delete as required)

Duration (No. of Years work will span): 1 year

What are the estimated costs?

This is the total cost of both internal staff effort and any external spend. Please complete the following summary table:

Is this work sustainable?

This service already is funded and the current budgets will service the new platform.

What would happen if the proposal is not funded?

We would not have a viable service going beyond 18/19 – we would need to migrate services to inappropriate and more expensive platforms if we are unable to accommodate them on this platform.

Type of work

Compliance*  / Discretionary

Funding Source

Core / Sponsor Funded

*Compliance Justification

EOL of OS

Meet external legislative requirement

No

Address obsolescence of technology component

Yes

Maintain critical University business system AND

no practical workarounds available

Provide further brief details on why this work should be considered as Compliance

Who does it affect?

All the users of the system.

Does it impact other business areas?

Yes for future planning of migrations. Project will need to notify those affected.

What the benefits?

Each proposal should include details of the benefits expected to be delivered should the work go ahead. Each benefit should be described in terms of which group(s) will receive the benefit, who will be responsible for benefits realisation and how benefits will be monitored/measured. Wherever possible the value of the benefit over 4 years should be estimated. All benefits should be credible.

Procurement activity required?

N/A

BI requirements?

N/A

External costs?

N/A

Objective -  Leadership in Learning

Select appropriate option(s) and provide brief explanation including references/links to external information where appropriate

Objective -  Leadership in Research

Objective -  Impact on Society

Theme – Influencing Globally

Theme – Contributing Locally

Theme – Digital Transformation and Data

Theme – Partnership with Industry

Unique Edinburgh offer for all students

Select appropriate option(s) and provide brief justification including references/links to external information where appropriate

Strong and vibrant communities

Diverse and supported staff from all over the world

More post graduate students

More international student body

Culture of philanthropic support

More students benefiting from distance learning

Sustained world class research

Flexible estate that meets expectations and showcases the University

Deeper industrial, public sector and third sector collaboration

Proposal Scoring (see additional guidance)

Element

Score

1.Alignment with University Strategic Plan and Vision 2025

2.Benefits relative to costs 

3.Time to deliver benefits

4.Risks of not doing the work

TOTAL

Element

Scoring

Weighting

1 - Alignment with University Strategic Plan and Vision 2025

Every proposal should have expected outcomes which would support one or more elements of the University's Strategic Plan and Vision for 2025.  This element should be scored as:

0 - no clear alignment with the Strategic Plan and Vision 2025 1 - some alignment with the Strategic Plan and Vision 2025

2 - clear evidence of alignment with the Strategic Plan and Vision 2025

X3

2 - Benefits relative to costs 

Each proposal should describe the benefits expected to be achieved should the work go ahead. This element should be scored as:

0 – Few clear or credible benefits

1 - Benefits described are credible with some evidence of measures provided. Benefits may be expected to exceed costs

2 - Benefits credible, adequately described and with appropriate measures. We can be confident that benefits will exceed costs

3 – Benefits credible, well described and with clear and appropriate measures. We can be confident that benefits will significantly exceed costs.

X2

3 – Time to deliver benefits

For each stated benefit it should be possible to identify how quickly the benefit can be achieved. This element should be scored as:

0 - no reliable time frame for benefits realisation

1 - More than 2 years

2 - 1-2 years

3 - Less than 1 year

X3

4 - Risks of not doing the work

This score should focus only on the risk of not doing the work, it should not include any risks around not achieving benefits. This element should be scored as:

0 - no risk

1 - low risk

2 - medium risk

3 - high risk

Please state the most important risks that have led to the chosen scoring.

X1

Element

Applies Y/N

Description

Increased efficiency and effectiveness

Enhanced end user experience

Enhanced data quality and consistency

Increased process standardisation or simplification

Estimation Types: Select all the relevant option(s) which apply

Business Case / Options Appraisal (BUS)

Software Development (in-house) (SWD)

Solution Procurement (BUY)

Agile Software Development (in-house) (AGL)

3^rd Party Solution Implementation (IMP)

Software Development and Configuration within Student Systems Partnership (SSP)

IT Infrastructure (TEC)

Other (OTH)

Estimated IS Applications Staff and Student Days (excluding Service Management)

S

Estimated IS Applications Service

Management Staff and Student Days

XS/S/M/L/XL

Estimated Other ISG Staff and Student Days 

XS/S/M/L/XL

Estimated Business Partner Staff and Student Days

XS/S/M/L/XL

Estimated College Staff and Student Days  

XS/S/M/L/XL

Estimated Other Internal Costs e.g. training materials,  VMs (£)

Estimated External Costs - Consultancy and Other Services (£)

Estimated External Costs – Software (£)

Estimated External Costs – IT Infrastructure (£)

12 days

Estimation Confidence (delete as required)

Reasonably Confident (Similar to previous work)

Estimation References

Justification for the Estimated Days and Estimation Confidence. This section is also used to provide any other relevant information the proposal estimate. This may include:

• Assumptions about the project approach, scope or deliverables
• Details of previous similar projects
• Risks or other unknown elements

Record as many details as are relevant