Completion Report

Project Summary:

The objective for this project was to:

• develop a secure process which allows a supplier to provide an electronic invoice and to automatically upload this using a CIBR interface to the invoice register within eFinancials  

The deliverables of this project were:

• the ability to receive an electronic invoice securely

• the ability to upload an electronic invoice to eFinancials using a CIBR interface

• the ability to handle errors

• the ability to archive data received from supplier

These deliverables were created as part of FIN056 but not tested as the pilot supplier was retendering for our business and it was agreed that they should not have an advantage over other suppliers at this sensitive time.  The project has remained suspended as resources have not been available from the business to participate in end to end testing due to higher priority work.

We are now in a position to work with Finance, Procurement and the supplier again to finish off this work and it has been agreed that this should be done under a new project - FIN096 eInvoicing.  The new project will make any updates required due to the passage of time.

The remaining 15 days funded work will transfer to FIN096 as agreed with Finance and Procurement.

Analysis of Resource Usage:

Staff Usage Estimate: 45 days

Staff Usage Actual: 64.4 days

Staff Usage Variance: 43%

Other Resource Estimate: days

Other Resource Actual: days

Other Resource Variance: 0%

Explanation for variance:

The ToR estimate was 45 days and was revised to 65 days following the design.  An additional 13 days were required as follows:

8.5 days - additional build activities (original estimate was 6.5 days) 2.5 days - peer testing (not included in original estimate) 4.0 days - additional project management due to extended development and duration of project

This gave a final approved budget of 78 days.

65 days have been used, the remaining 13 days were expected to be used for UAT feedback, handover, and deployment.  This will now take place under FIN096 so the sponsor has asked that the funding of 13 days be transferred to FIN096.

Key Learning Points:

This project has highlighted the importance of having resources agreed and committed to dates, taking into consideration other dependencies e.g. other projects.

Outstanding issues:

All remaining work is being transferred to FIN096, the budget for FIN096 already reflects this.