Organisation
Work/Task Breakdown
** Planned Project Timelines **
As a result of late notification of the universities intention to enter clearing readiness operational deployment will need to be handled quickly.
Six phases of work are anticipated. These are as follows:
- Process Design
- Operational Team Set Up
- Telephony Solution Designed and Implemented
- Site Readiness Established.
- Go Live
- Tear Down
Due to the requirement for rapid mobilisation it is likely that some of these will need to run concurrently.
Project plans and task lists can be made available on the ITI Sharepoint space for this project.
** Budget **
Resources Skills and Cost
Project Management and oversight will be provided by ITI.
Specialist/Subject Matter Expertise will be drawn from SRA, College Admissions and Communications Infrastruture.
Tolerances
Tolerances for cost/timeline/scope beyond which point the Project Manager must request approval of the change from the Sponsor and / or the Board have been agreed with Sponsor.
Quality
The milestones are a key tool in ensuring that the project process itself is followed as set out by ITI, and that the product deliverables are to the required Quality.
Milestones and who signs-off on milestones have been agreed with Sponsor.
| Milestone | Sign-Off means | Who signs-off Quality |
Start of Project | Project can begin, is in line with Programme and Portfolio priority, has resource | Sponsor, Programme Manager |
End of Planning | Project Brief, Plan, Estimated Budget, Risks - all approved. Project has resource approved by section head for the estimated effort. Project has funding for effort for other costs. | Sponsor, PM, Programme Manager, Section Head(s) |
| Communication Plan | If not completed for end of planning | PM |
| End of Analysis | quality of analysis | business analyst |
| End of Design | quality of design | technical lead / senior supplier business lead / senior user |
| End of Build | quality of build | technical lead / senior supplier |
| Acceptance | quality of deliverable | technical lead / senior supplier business lead / senior user business analyst
|
| Security | deliverable satisifies security | Section Head |
| Branding | For new, upgraded services, sign-off that branding for ISG, University, school/college has been followed by the project team | PM is accountable but UoE C&M, college C&M and (pending) ISG Branding Team also should sign-off |
Delivery | Change to Service can proceed | Sponsor, PMservice owner, service operations manager helpline |
| Handover to Support | support can take over running of the Service | service owner, service operations manager helpline |
Closure | Project Can close | Sponsor, PM |
Risks
The project manager will ensure that the project team will review the risk log at every team meeting, and project owners update their risks at least once a month or more as appropriate to the project.
Issues
Communication
Communication Plans will be available on the ITI Sharepoint space.
Project Sponsor and manager meetings have been agreed with Sponsor. Project Team meetings (and with project sponsor) have been agreed with Sponsor.