July 2015

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Milestones:

RAG Status

SUSPENDED

Report by Sue Woodger for April 2015

TEL015 suspended for 6 months until 1 October 2015.

Next Steps

End of Suspension 1 Oct 15

TEL017 (AP45-038)

VLE Student Analytics

Milestones

RAG Status

GREEN

Report by Morna Findlay for July 2015

Achievements this period

• Build sign off complete
• Deployment to TEST complete
• UAT underway

TEL018 (AP45-037)

QMP Upgrade

Milestones:

RAG Status

GREEN

Report by Colin Forrest for July 2015  

Achievements in the Last Period

• After a very difficult upgrade project QMP v5.7 has been deployed into production.
• The upgrade passed UAT with issues, but these issues were not showstoppers and promoting v5.7 to Live means we are now running a supported version of QMP.  A better position to be in as we fix the final snags through support.

Issues

• The system is by no means running perfectly and the team are compiling an updated issue list.

Next Steps

• We will meet to decide the way forward with each outstanding issue.  The intention is to close the project within the next period.

TEL021 (AP45-039)

TELS Management Information

Discretionary  

Milestones 

RAG Status

GREEN

Report by David Watters for July 2015

Achievements in Last Period

• User testing for Learn, PebblePad & QMP signed off
• Live deployment of these to start

Issues

• UAT delayed because of problems with test data

Next Steps

• Complete deployment to LIve of non-Moodle elements
• Complete rework on Moodle parts of project
• UAT of Moodle elements
• Deploy Moodle elements into Live

TEL022 (AP45-058)

Moodle Upgrade

Compliance  

Milestones   

RAG Status

GREEN

Report by Colin Watt for July 2015

Achievements in Last Period

• Acceptance signed off.
• Deployment completed as per revised plan, 29/07/15.

Next Steps

Issues

TEL023 (AP34-049)

Next Generation Voting System Implementation

Compliance  

Milestones   

RAG Status

GREEN

Report by Maurice Franceschi for July 2015

The service had a soft launch on 2nd July and  once contract signed and some fixes made - formally launched on 28th July.

Achievements in Last Period

• review response to UAT issue from TopHat and set out work plan and milestone for start of term fixes - done
• decide if we want to use the Learn Integration for Student Upload - decided (No)
• Learn Integration Gradebook problem to be fixed - done
• SSO for applications from TopHat pending in July needs checked - under way. Looks ok at time of writing 3/8.
• follow up on the rooms identified as at risk for insufficient capacity - under way. Will review with Alan Boyd w/c 3/8.
• follow up on NHS staff using Top Hat. Pending Paul Clark.
• follow up on MVM needs for training and awareness - done
• decommission clickers system - pushed back to end of August

Issues

• issues of cocnern are NHS Staff and rooms with insufficient wifi capacity
• no amber or red risks

Next Steps

• SSO for applications from TopHat pending in July needs checked
• follow up on the rooms identified as at risk for insufficient capacity
• follow up on NHS staff using Top Hat.
• decommission clickers system

TEL024

TEL024 Migration of MVM UG to PebblePad

Discretionary

Milestones

RAG Status

GREEN

Report by Sue Woodger for July 2015

Achievements

• Years 4 and 5 are live and students can access portfolio items, non-portfolio items and PDPs
• IS Skills training dates were finalised (IS Skills will provide PebblePad training for staff) – updated training plan is at https://www.projects.ed.ac.uk/project/tel024/page-0
• EEMeC pages were set up with all training documentation and videos added
• Year 4 and 5 discussion boards were set up for students to raise queries on the new process
• Administrative guidelines complete and being populated online as and when needed

• Test space was set up for markers to test their access. All markers received their initial introductory email with log-in details and access to guidance materials and the test environment

• Mapping of submissions on a weekly basis has been completed and can be viewed at https://www.projects.ed.ac.uk/project/tel024/page-1

Issues

• From student queries their biggest issue in submissions was uploading their work but not submitting it. From the students who raised this query none of them had read the guidance or watched the video. Students had also contacted Lydia direct – there have been no queries from the student discussion boards yet.
• Access to PebblePad from NHS Lothian and NHS Borders: From testing it was found that there were still issues from the NHS end in gaining access – the issues seem to be as a result of browser/internet restrictions applied across the Trusts (although Fife and Forth Valley are not having issues). There was no issue with the PebblePad end.  For NHS Lothian markers can access the system fine but cannot download the files which students have uploaded. They can however access feedback mechanisms. Lydia has invoked the workaround by emailing the markers copies of the assignments with identifiers (such as the date and time submitted), and the markers subsequently input the feedback onto the system. Other markers have just sent in paper copies which the Year Co-ordinators are uploading to PebblePad.  NHS Borders do not allow access to PebblePad so Lydia is emailing out all assignments and marksheets to be completed and uploaded on return. This has been raised with Paul Clark to take the issue forward for a long term fix

Next Steps

• Additional portfolios: Clinical Skills Log and The Big Five skills submissions are just awaiting final signoff
• All feedback templates to be completed by 29 July
• Years 1, 2 and 3 set up
• 2015/16 plans complete

TEL025

TEL025 Moodle Data Feeds

Discretionary

Milestones

RAG Status

GREEN

Report by Karen Stirling July 2015

Achievements in Last Period

• Project initiated and website created
• Project manager allocated
• Initial discussion held with ISG Resource Manager and Developer to provide update on R&D activities to date
• Initial discussion held with Stephanie Hay regarding business requirements and project timescales and milestones

Issues

• Review budget effort position (100 days) with Programme Manager and Project Sponsor on how funding has been allocated across 14/15 (20 days) 15/16 (50 days) and 16/17 (30 days) as noted in ASTA Request for Project Start

Next Steps

• Planning and Resource Estimates
• Project Brief approval

The project status is GREEN

TEL014 (AP45-059)

Online Assessment/Feedback Evaluations - Adaptive Learning

TEL013 (AP34-929)

Learn Automated Failover

TEL011 (AP34-049)

Next Generation Personal Response System (PRS) - Procurement

Project closed 17th July 2015