June 2015

TEL011 (AP34-049)

Next Generation Personal Response System (PRS) - Procurement

Compliance  

Milestones   

RAG Status

GREEN

Report by Maurice Franceschi for June 2015

Achievements in Last Period

• write up T&C's and agree contract - done
• write an SLA

Issues

• no issues at this stage
• no amber or red risks

Next Steps

• closure w/c 29th June

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Milestones:

RAG Status

SUSPENDED

Report by Sue Woodger for April 2015

TEL015 suspended for 6 months until 1 October 2015.

Next Steps

End of Suspension 1 Oct 15

TEL017 (AP45-038)

VLE Student Analytics

Milestones

RAG Status

AMBER

Report by Morna Findlay for June 2015

Achievements this period

• Building blocks under development
• Additional effort assigned to refactor build work
• Database performance tests undertaken in DEV
• peer reviewer assigned

Programme Manager : due to the high number of risks needign reviewed, project status set to AMBER.

TEL018 (AP45-037)

QMP Upgrade

Milestones:

RAG Status

GREEN

Report by Colin Forrest for June 2015

Achievements in the Last Period

• The last period has been a busy one for the TEL018 project.  Firstly we have had our consultancy day with QMP on the 15th of June.  The general consensus at the time was that this went well and we had no major show stoppers.  Once we started to test the system we discovered several snags including some which were directly the result of QMP misdirection.  We also had some issues around access across differing areas of the campus and a potential issue with system speed.  I'm pleased to say all these issues have been resolved and other one small permission issue with transcript reports..
• The project team have worked together very closely over the last period and their effort in this busy time is to be commended.  Particularly the effort from the business who are under severe time pressure due to the later delivery of this project conflicting with others.
• We are on schedule to delivery the mandatory elements of the project as per the current plan.
• The LIVE servers have already been provisioned and setup ready for the upgrade.

Issues

• There is an issue with server permissions when running transcript reports.  It has been investigated and although the issue may have been resolved it should be noted here as at this moment the resolution has not been confirmed.

Next Steps

• We proceed with Load Testing, resilience testing and our UAT.
• We will then deploy late in the next period.

TEL021 (AP45-039)

TELS Management Information

Discretionary  

Milestones 

RAG Status

GREEN

Report by David Watters for June 2015

Achievements in Last Period

• Build stage signed off
• User testing started in TEST

Issues

• Milestones replanned because of Moodle upgrade
• UAT delayed because of problems with test data

Next Steps

• Complete user testing and acceptance sign-off
• Check if Moodle components can be migrated to TEST

TEL022 (AP45-058)

Moodle Upgrade

Compliance  

Milestones   

RAG Status

GREEN

Report by Colin Watt for June 2015

Achievements in Last Period

• Infrastructure rebuilt on RHEL 7.1.
• Build completed and signed off.
• Test platform built and being configured for UAT by Business Lead.

Issues

• Business acknowledgement that the revised timeline could be derailed by technical issues on RHEL 7.1 as described in Risk 6, as this is the first service DevTech will be deploying a service to. This risk continues to be monitored.

Next Steps

• Complete configuration on Test for UAT w/c 06/07/15.
• Review of milestones and timeline based on start of UAT.
• PM to work with Business Lead on updates to EqIA.
•  

TEL023 (AP34-049)

Next Generation Voting System Implementation

Compliance  

Milestones   

RAG Status

GREEN

Report by Maurice Franceschi for July 2015

The project team have approved the sign-off as regard to UAT, Capacity Testing and readiness to go live with Top Hat as a new service on 2nd July.

This is a soft launch, with only limited user in July anticipated.

There are a number of activities still to do before start of term.

These include

• testing the fixes that TopHat plan for issues found during UAT but not critical for launch on 2nd July
• fixing the Gradebook issue for Learn-TopHat integration
• the SSO for the iOS and Andriod applications
• following up on the rooms regarded at risk by Chris Adie for insuffcient capacity (four rooms)
• checking that NHS staff can access Top Hat
• further trainings and show-n-tell roadshows, especially for MVM  

The new milestones, risks and issues reflect this.

Achievements in Last Period

• complete UAT - done - feedback to TopHat on issues, who have responded
• complete testing of Shibboleth Integration - done
• complete testing of Learn Integration - done, problems with gradebooks but student upload working
• complete testing of SIlent Install - done

Issues

• the two integration and the silent install are issues being monitored
• no amber or red risks

Next Steps

• review response to UAT issue from TopHat and set out work plan and milestone for start of term fixes
• decide if we want to use the Learn Integration for Student Upload
• Learn Integration Gradebook problem to be fixed
• SSO for applications from TopHat pending in July needs checked
• follow up on the rooms identified as at risk for insufficient capacity
• follow up on NHS staff using Top Hat
• follow up on MVM needs for training and awareness
• decommission clickers system

TEL024

TEL024 Migration of MVM UG to PebblePad

Discretionary

Milestones

RAG Status

GREEN

Report by Sue Woodger for June 2015

Achievements

• Years 4 and 5 are now live in PebblePad
• Year 4 ready for submissions milestone was signed off 12 June
• Year 5 ready for submissions milestone was signed off 26 June
• Test site set up for testing markers access
• Training materials and documentation  signed off 26 June - this includes documents, videos, quick start and tips for staff and students - training plan can be found at https://www.projects.ed.ac.uk/project/tel024/page-0
• IS Skills PebblePad training for staff confirmed
• MBChB co-ordinator contract has been extended to the end of the project
• Years 1, 2 and 3 co-ordinator training confirmed for 19-21 August along with additional training for Psychiatry and GP secretaries in July
• EEMeC pages set up
• Year 4 and 5 discussion group threads set up for student information
• Closed risk 1 - more PM effort may be required - budget increased by 10 days for 15/16

Issues

• A death in the family for the year 4 co-ordinator meant that the year 5 co-ordinator stepped in to help with start of year 4. To alleviate pressure we delayed the co-ordinator training which was still completed in time for start of term.
• We moved the training documentation deadline back by a week as the MBChB co-ordinator was at a conference

Next Steps

• Clinical Skills Log completed and just waiting on sign off
• Testing markers access
• Feedback templates to be finalised
• PebblePad training to start

TEL014 (AP45-059)

Online Assessment/Feedback Evaluations - Adaptive Learning

Project closed 27 April 15

TEL013 (AP34-929)

Learn Automated Failover

Project closed 07 May 15