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  5. April 2015

April 2015

Report Date
April 2015

 

 

Report compiled by Maurice Franceschi, (IS Apps Programme Manager) for Mark Wetton and Anne-Marie Scott

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Overall Programme RAG: GREEN

The programme has a large number of ('Apps') projects reflecting the activity and expectations being generated in the TEL area. Amongst its challenges and opportunites, there is the new LTW division and changes in the way of working and relationships with rest of IS which that will bring. So an exciting time.

All projects now back to Green, but we have concerns that we have several projects all now delivering at the same time in June and July. However, at this point we keep the status as Green as the project managers and LTW are committing to closures as stated.

The programme has 60 days for contingency and to - hopefully - start the 15/16 data feeds for moodle project.

IS Applications Projects

 

 

USD Projects

Planning not in place.

 

IS Applications Budget

 

Section Two: Projects Not Started

 

Project InfoProject Manager's Commentary
Working with APPS 
 all project which were planned now started/completed. We will assess the potential for an in-year moddle data feeds project, in March.
LTW Projects 
VLE STudent Analytics - MoodleTEL019
ePortfolio Gap Analysis 
TAG Assessment Tools 
TREETEL020
Also note there are two other projects of interest to TELMultimedia Procurement and Multilemedia Implementation - Major Projects being delivered by the separate Multimedia Programme, but which will be services supported by TEL once delivered.
  

 

 

 

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

TEL011 (AP34-049)

Next Generation Personal Response System (PRS) - Procurement

Compliance  

 

Milestones   

29-May-2015Sign Contract
12-Jun-2015Closure

 

RAG Status

GREEN

 

Report by Maurice Franceschi for April 2015

Top Hat have been awarded the contract. However, the T&C's now have to be written up.

The SLA from Top Hat was unsatisfactory, so an SLA will be drafted by UoE.

Achievements in Last Period

  • write up T&C's and agree contract - not completed
  • write an SLA - not completed

Issues

  • no issues at this stage
  • no amber or red risks

Next Steps

  • write up T&C's and agree contract
  • write an SLA

 

 

 

 

 

 

 

TEL013

Learn Automated Failover

Milestones

07-May-2015 Closure

 

RAG Status

GREEN

Report by Colin Forrest for April 2015

Achievements in the Last Period

  • The system checks have been delivered to LIVE.
  • The service owners have verified their functionality.

Issues

  • The closure of the report is delayed due.  It is taking additional time to collate the senior stakehodlers comments for the clousre report.  The project will be submitted for closure on the 7th of May.  

Nest Steps

  • The project will close.

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Milestones:

 

01-Oct-2015End of suspension

 

RAG Status

 

SUSPENDED

 

Report by Sue Woodger for April 2015

 

TEL015 suspended for 6 months until 1 October 2015.

 

Next Steps

End of Suspension 1 Oct 15

 

TEL017 (AP45-038)

VLE Student Analytics

Milestones

New 
6-Jul-2015Build stage 2
30-Jul-2015Accept stage 2
03-Aug-2015Delivery
18-Aug-2015Deployment sign-off review
31-Aug-2015Closure

RAG Status

GREEN

Report by Morna Findlay for April 2015

  • Design signed off
  • Project re-estimated as part of design signoff
  • Resources re-assigned for new dates
  • New milestone dates approved

Issues

  • Milestones delayed due to conflict for developer resources (now resolved)
  • Resources will be available at the end of May when work on this project will resume.

Next Steps

  • Build stage to commence
  • Build review to be held
  • Acceptance stage to commence

The project RAG status is GREEN

TEL018 (AP45-037)

QMP Upgrade

Milestones:

 

08-May-2015 ASOR (Mandatory Elements)Accept   
15-May-2015 Update to TEST (Mandatory Elements)Integrate   
05-Jun-2015 Update to TEST (HD Elements)Integrate   
19-Jun-2015 ASOR (HD Elements)Accept   
03-Jul-2015 DeliveryDeliver   
17-Jul-2015 DSOR (Delivery Sign Off)Deliver   
24-Jul-2015 ClosureClose   

 

 

 

RAG Status

GREEN

Report by Colin Forrest for April 2015

Achievements in the Last Period

  • The team has been working on an agreed infrastructure with QMP.  This has been completed to our satisfaction and we are now progressing with the planned consultancy work to assist us with the TEST environment upgrade.
  • The project team have agreed to the extended work necessary for this new infrastructure.  This will include an updated TAD, plus DR and Load testing.  We will also produce a scalability document to show that this infrastructure can be extended in terms of its performance as the QMP user base expands. 

Issues

  • We do have an issue against time, however we have resolved our infrastructure issues and can now progress unhindered.

Nest Steps

  • The project milestones are being re-planned and will be submitted for governance on the 07th of May.
  • Update the TEST environment to v5.7 and test the system.
  • Analyse our budget and time to determine our ability to complete the desirable work.

TEL021 (AP45-039)

TELS Management Information

Discretionary  

 

Milestones   

 

22-May-2015End of Build
12-Jun-2015Acceptance Sign-Off
24-Jun-2015Delivery
08-Jul-2015Deployment Sign-Off
15-Jul-2015Closure

 

 

RAG Status

GREEN

Report by David Watters for April 2015

 

Achievements in Last Period

 

  • Analysis and design documentation signed off
  • Build stage started and under way

Issues

 

  • None reported 

Next Steps

 

  • Complete build stage
  • prepare for UAT work and acceptance sign-off

TEL022 (AP45-058)

Moodle Upgrade

Compliance  

 

Milestones   

 

 

29-May-2015Build Review
26-Jun-2015Acceptance Sign Off
17-Jul-2015Delivery
24-Jul-2015DSOR (Delivery Sign Off)
31-Jul-2015Closure

 

 

RAG Status

GREEN

Report by Colin Watt for April 2015

Achievements in Last Period

  • BRD agreed and signed off.
  • SDS agreed and signed off.
  • Updated TAD agreed and signed off.
  • New infrastructure has been requested, to enable the platform to be built without impacting on existing service.

 

Issues

  • There is a risk deploying the platform using the server automation tools delivered from  INF108 Automated Server Builds, however this is recognised and the contingency plan in case of a serious delay will be to revert to the standard approach to building the platform.

 

Next Steps

  • PM to work with Business Lead on updates to EqIA.
  • Build of new platform, using server automation tools.

TEL023 (AP34-049)

Next Generation Voting System Implementation  

Compliance  

 

Milestones   

15-May-2015End of Build - Dev Environment with Integration with SSO
28-May-2015End of Build - Dev Environment with Integration with Learn
29-May-2015Communications Plan (for Launch) in Place
19-Jun-2015User Acceptance Sign-Off and Load Testing Sign-Off
01-Jul-2015Delivery to Live - Launch of Top Hat
13-Jul-2015Deployment Sign-Off - handover to LTW and Apps Production Support
22-Jul-2015Project Closure

 

RAG Status

GREEN

Report by Maurice Franceschi for April 2015

 

Achievements in Last Period

  • Top Hat to build the fixes/ehancements identified as priority - done
  • a TEST system available to UoEs - done
  • Registration with UK Shibboleth Federation by Top Hat - may not be needed
  • Initial testing of Shibboleth - not started
  • Clarity on when Learn Integration can be tested - not done

Issues

  • we have some issue being raised by Wesley in regard to specific bugs - some of these may move into this project for fixing
  • no amber or red risks

Next Steps

  • Check the fixes/ehancements identified as priority
  • Start UAT
  • Initial testing of Shibboleth Integration
  • Initial testing of Learn Integration

TEL024

TEL024 Migration of MVM UG to PebblePad

Discretionary

Milestones

 

01-Jun-2015Access project complete
01-Jun-2015Training materials and documentation
05-Jun-2015Year 4 ready for submissions
19-Jun-2015Year 5 ready for submissions
27-Jul-20152015/16 Plan
14-Aug-2015Year 3 ready for submissions
11-Sep-2015Year 2 ready for submissions
11-Sep-2015Year 1 ready for submissions
25-Sep-2015Closure

 

 

RAG Status

GREEN

 

Report by Sue Woodger for April 2015

 

Achievements

  • Project brief and end of planning signed off 27 April 15
  • Communications plan has been circulated to the project team and will be signed off on 7 May 15

 

Issues

  • No issues this month

 

Next Steps

  • Access sub project will be completed 1 June. This will map out exactly what courses, students, markers will be required to be set up in PebblePad. It is a huge undertaking as it involves many courses with rotations within each course

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary

TEL014 (AP45-059)

Online Assessment/Feedback Evaluations - Adaptive Learning

Project closed 27 April 15

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Programme Info

Programme
ISG - Technology Enhanced Learning (TEL)
Programme Manager
Colin Watt
Programme Owner
Anne-Marie Scott
Status
Open
Management Office
ISG PMO

Session 25/26

Documentation