February 2016

All projects in progress. However, in-year projects are expected - see the MVM Portfolio planning summary for list of projects and small pieces.

MVM002(AP34-922)

MVM LTS service transition to IS

Category: Funded

Milestones

RAG Status

GREEN

Report completed by Maurice Franceschi for February 2016

Achievements in Last Period

• switch off all servers in Hugh Robson - done
• Wait two weeks to ensure nothing has been missed - done (in fact, we did find a website)
• Request ITI to arrange decommissioning - done
• Close project - not done

Issues

• no open issues
• no medium or high risks

Next Steps

• Complete closure report and Close project by 18th March

MVM004 (AP45-080)

Anatomy Museum Application

Category: Core Funded

Milestones

RAG Status

GREEN

Report completed by Maurice Franceschi for February 2016

Achievements in Last Period

• complete UAT - done
• process final version of the Application by Apple and add to Apps Store - done
• final payment to LUMA - done
• publish application to public - not done
• close project - not done

Issues

• no issues
• no risks

Next Steps

• agree with MVM Press office when to release the Applciation - publicity in place
• complete closure report and close project by 31st March

Simulated Patients Enhancements

Category: Funded

Milestones

RAG Status

Report completed by Maurice Franceschi for Dave Berry for February 2016 

• Achievements in Last Period

Programme Manager Maurice Franceschi and Head of Applications Development Iain Fiddes met with key stakeholders, including Project Sponsor Keith Wylde, Business Lead Bryan Allen, user Trisha Lamb and (ex) MVM technical support staff Gary Blackie and Alan Gilchrist.

Together, we

• assessed the current backlog of issues arising from UAT, including several showstoppers
• reviewed the application in action
• noted that the UAT had only been done for some of the requirements due to technical issues with some areas of the application
• saw that there were other issues arising not logged in the backlog as the appliction was demonstrated
• confirmed that the business requirements had not been properly captured and that current application was not meeting client needs
• ascertained that the issues were all in TEST and that current Live application is unchanged as a result of this project

The recommendation from Programme Manager and Applications Development Section Head to the business, was that the application was not fit for purpose and that there was no benefit to stakeholders in continuing with further remedial action and development, and that accordingly the project should be closed.

Project Sponsor Keith Wylde accepted the recommendation.

Programme Owner Paul Clark also fully supports the recommendation and decision taken.

A closure report from project manager Dave Berry may take some time to write up, due to his other priorities and the issues that may have to be recorded as part of the project, and the need to sign off the report with the stakeholders.

• Issues

The UAT was not successful: new issues were reported.  There is no budget remaining to address the issues.  This is noted in https://www.projects.ed.ac.uk/project/mvm005/issues/16

As noted for the last two months:

  - Synchronisation with Outlook is failing on the business's new PCs.  The PM and developer have recommended that the MVM CO's investigate this problem.  This is noted in https://www.projects.ed.ac.uk/project/mvm005/issues/14

  - The business have requested further changes but there is  no agreement in place for funding further work.    This is noted in https://www.projects.ed.ac.uk/project/mvm005/issues/13.

• Next Steps

  - Write closure report and close project by 31st March

RAG status set to RED because the project has overspent and not delivered.

NHS Data Share - Process Mapping

Category: Core Funding

Milestones

RAG Status

GREEN

Report completed by Maurice Franceschi for February 2016

Achievements in Last Period

• The project scope was changed in Q4 2015 to include the piloting of the documents as part of UAT. However, the project sponsor has been unable to find an MVM unit with the availability to do this. Accordingly, the project will descope this, and instead have the documents checked and QA'd by the existing stakeholders who contributed to the analysis. After accpetance, and before we can close project, the project needs to put in place an on-going document review and maintanenance process.

Issues

• no medium or high risks

Next Steps

• resource Elaine again and contact stakeholders

Tristan Replacement

Category: Funded

Milestones

(to be reviewed with Project Board when ITT published)

RAG Status

AMBER

Report completed by Colin Watt for February 2016

Achievements in Last Period

• Further simplification of ITT by request of the project board, particularly mandatories.
• Supplier demonstration scenarios completed and agreed by business.
• Agreement by Project Board that new solution should wherever possible integrate with centralised UOE systems and processes for user authentication and identity management.
• ITT planned for completion w/c 29/02/16; PM and Procurement Manager assisting Business Lead to complete ITT.

Issues

• Delay to timeline due to completion of supplier demonstration scenarios.
• Project Board requested rewording on some of the mandatory requirements, particularly regarding data migration.

Next Steps​

• Complete and issue ITT, and fix timeline for procurement.
• Review current risks with Project Board.
• Agree contingency plans for current platform as procurement and subsequent implementation delayed.

The project current status is AMBER due to additional delay on timeline.

MVM010 (AP56-033)

CMVM and LTW Lecture Capture Pilot

Category: Discretionary

Milestones

To be confirmed during planning.

RAG Status

AMBER  

MVM012 (AP56-033)

Review of the Speedwell service

Category: Discretionary

Milestones

RAG Status

AMBER

Report completed by David Watters for February 2016

Achievements this Period

• Further detail for updated report obtained from stakeholders

Issues

• Delays to completion of report because of PM illness
• Completion date to be revised

Next Steps

• Report to be enhanced with further information sought by stakeholders
• Project to be closed

Project is Amber due to illness and also further scope has been added to the project needing new milestone for closure which is now past.

MVM006

MVM Migration To EdWeb and Site Restructure