January 2016

All projects in progress. However, in-year projects are expected - see the MVM Portfolio planning summary for list of projects and small pieces.

MVM002(AP34-922)

MVM LTS service transition to IS

Category: Funded

Milestones

RAG Status

GREEN

Report completed by Maurice Franceschi for January 2016

Achievements in Last Period

• complete the migration of  windows simple hosting to Plesk - not moved to Plesk, but migrated.
• move MVM Room Booking to Plesk - not moved to Plesk, but migrated.

Issues

• no open issues
• no medium or high risks

Next Steps

• switch off all servers in High Robson

• Wait two weeks to ensure nothing has been missed
• Request ITI to arrange decommissioning
• Close project

MVM004 (AP45-080)

Anatomy Museum Application

Category: Core Funded

Milestones

RAG Status

GREEN

Report completed by Maurice Franceschi for January 2016

Achievements in Last Period

• start UAT - t achieved
• complete UAT - first pass done - Luma working on fixes
• publish application to public

Issues

• no issues
• no risks

Next Steps

• complete UAT
• publish application to public
• close project

Simulated Patients Enhancements

Category: Funded

Milestones

TBC

RAG Status

Report completed by Maurice Franceschi for Dave Berry for January 2016

• Achievements in Last Period

  - Discuss options for further work - clarity on funding and way forward

  - Outcome of CO investigation of synchronisation problem.

The UAT was not successful: new issues were reported.  There is no budget remaining to address the issues.  This is noted in https://www.projects.ed.ac.uk/project/mvm005/issues/16

As noted for the last two months:

  - Synchronisation with Outlook is failing on the business's new PCs.  The PM and developer have recommended that the MVM CO's investigate this problem.  This is noted in https://www.projects.ed.ac.uk/project/mvm005/issues/14

  - The business have requested further changes but there is  no agreement in place for funding further work.    This is noted in https://www.projects.ed.ac.uk/project/mvm005/issues/13.

RAG status set to RED because the way forward needs to be agreed before budgets can be resolved and new milestones set.

Next Steps

  - Discuss options for further work - meeting being arranged for February

  - Await outcome of CO investigation of synchronisation problem - wil review in February

Issues

NHS Data Share - Process Mapping

Category: Core Funding

Milestones

TBC  

RAG Status

RED

Report completed by Maurice Franceschi for January 2016

Achievements in Last Period

• project pending action from Sponsor to find a new team to pilot the process and documents

Issues

• no medium or high risks

Next Steps

• replan with team once confirmed

Milestones

• New milestones to be confirmed once the team piloting the processs and documents has confirmed their dates.

RAG Change Status is Red as the current milestones for acceptance and delivery needs to be replanned, as the project scope has changed to include a pilot of the process and documents. This is at the sponsor's request, helping to make the deliverables of highest quality. New milestones for acceptance and closure) to be confirmed once the team piloting the processs and documents has confirmed their dates. The project status will move back to Green after this.

Project has been waiting three month for this information. Project Manager wil advise suspending project if no pilot team is found, or descoping this.

Tristan Replacement

Category: Funded

Milestones

(to be reviewed with Project Board when ITT published)

RAG Status

RED

Report completed by Colin Watt for January 2016

Achievements in Last Period

• Work on simplification of ITT by request of the project board, particularly mandatories.
• Workshops held early January with MVM staff to agree supplier demonstration scenarios.
• Business Lead requested that scenarios be expanded to include detailed checklists to allow MVM staff to agree exactly what is required to step through each evaluation; this has been agreed with Procurement, Programme Manager and Senior Supplier, but will impact on completion and approval of ITT.
• Work on ITT now planned for completion w/c 08/02/16.

Issues

• Delay to timeline due to expansion of supplier demonstration scenarios. PM assisting Business Lead to complete revised scenarios and ITT.

Next Steps​

• Complete and issue ITT.
• Produce revised plan for timeline including suoplier evaluations.
• Agree contingency plans for current platform if procurement delayed.

The project current status is RED due to delay on timeline.

MVM010 (AP56-033)

CMVM and LTW Lecture Capture Pilot

Category: Discretionary

Milestones

To be confirmed during planning.

RAG Status

AMBER  

Report completed by Colin Forrest for January 2016

Achievements in the last period

• As part of the planning we are completing the purchase list for all the rooms included in the pilot.  This has included contributions from HSS as well as Learning Technology Spaces.
• The purchase list is now with the sponsor for sign off.  Getting this completed was our highest priority.
• We have also agreed a process and order for our tasks and so we can complete the planning phase of the project within the next week.

Issues

• Planning has not been completed yet, but we have been concentrating on our main priority which was to get the purchase list completed and signed off.  Several meetings have taken place to resolve this list.  I'm instructued that purchasing is the number one priority.
• Obtaining a clear direction on suitable cameras for the appropriate rooms has not been straighforward.  We have a meeting with LST, HSS and the MVM Support team set for the 04th of Feb to flesh out the final details.  This delay in getting the accurate camera information is causing the Amber status.

Next Steps

• Order the equipment.
• Agree an installation plan.
• Finalise planning

MVM012 (AP56-033)

Review of the Speedwell service

Category: Discretionary

Milestones

RAG Status

GREEN

Report completed by David Watters for January 2016

Achievements this Period

• Report written up and distributed to stakeholders

Issues

• Completion of report has engendered need for more analysis

Next Steps

• Report to be enhanced with further information sought by stakeholders
• Project to be closed

MVM006

MVM Migration To EdWeb and Site Restructure