November 2015

System Monitoring Solution - Pilot

INF107 having completed, the next project will split into a Pilot phase to validate the technical solution and the process changes recommended, before procurement/implementation.

We had hoped to start this in 2014/15 but due to other priorities and resource constraints, will start in Q4 2015 once we have discussed with colleagues in ITI.

Staff and students have been operating more and more on a 24x7x365 basis. Service availability is key to ensure this. While our infrastructure is robust, issues to arise and as we do not have personnel on hand to the same timeframe, an automated facility is required.

To start Q1 2016

We have taken on the above products as part of our core workflow for project (and support) delivery in recent times. As such they are essential to our ability to successfully deliver change within the University. Failure to keep the products up to date and in a supportable position exposes us to the risk of serious issues with the software that may affect their ability to run and operate in our environment.

To start Q1 2016

Decommission Obsolete Infrastructure

Category: Core Funding

Milestones

RAG Status/ RAG change during last month

Project status is RED because milestones moved back more than a month.

Report by David Watters for November 2015

Achievements this Period

• Clarification on CF applications & EOL for annual planning
• Updated milestones and risks round CF migrations

Issues

• Still some information required from other programmes on planned migrations

Next Steps

• Continue to monitor planned migrations
• Some small migrations to be carried out - e.g. DRPS; Law website.

INF110 (AP56-004)

Install Oracle 12c

Category: Compliance

Milestones

RAG Status/ RAG change during last month

Project status is RED because of the resourcing issue and impending changes to the outstanding milestones

Report by David Watters for November 2015

Achievements this Period

• Work started on TAD
• Work started on installation of Oracle 12c on DEV servers

Issues

• Lack of resources has meant that milestones need to be revised
• Senior supplier has advised that contract staff should be engaged

Next Steps

• Make arrangements for contract staff to start
• Replan next stages and milestones for remainder of project
• Continue with build of servers 

INF111 (AP56-006)

New SQL Server Database Tier Replacement

Category: Compliance

Milestones (to be confirmed)

RAG Status/ RAG change during last month

Project status is RED as milestones changed and have only confirmed Analysis dates

Report by Karen Stirling for November 2015

Achievement in Last Period

• Researching for local IT consultants
• Liaison with Procurement team in identifying possible IT consultants to approach for assistance
• Contact made with XMA who have agreed to assist with consulatncy workshop under 'pre sales' engagement
• Creation of a lower level analysis of SQL infrastructure in use via TADs

Issues

• Limited activity on project as main focus on understanding project strategy for SQL infrastructure and engagement of independent IT Consultant to assist with technical recommendations and options available at a 'Brain storming' session
• Milestones have been updated to tbc as only Anaylsis can be confirmed at  this point, all other dates dependent on outcome of Consultant workshop

Next Steps

• 'Brain Storming' workshop scheduled for 15th December with IS Apps, Windows Services and Consultants

INF112 (AP56-007)

Build and Configure new ColdFusion Version [15/16]

Category: Compliance

Milestones

RAG Status / RAG change during last month

GREEN

Report by Gillian Henderson for November 2015

Achievements in Last Period

• CF11 Live Environment Built
• Migrated iSkills Live environment to CF11
• iSkills live testing completed sucessfully following upgrade to CF11
• Deployment Sign off complete

Issues

• There was an issue with the consistency of the CF 11 settings on the dev,test and live environment. Issues now resolved. Details in Issue 5 Config settings consistency.
• Closure process was delayed by a few days as I did not have time to carry out closure survey/completion report. Closure complete by 7th Dec

Next Steps

• Closure

INF113 (AP56-)

System Monitoring Pilot

Category: Discretionary

Milestones (to be confirmed)

RAG Status / RAG change during last month

RED

Project status is RED because milestones moved back more than a month.

Report by Colin Watt for November 2015

Achievements in Last Period

• Milestones planned assuming pilots with 2-3 services, sequentially, with review after each and final recommendations
• Milestones pushed back to allow stakeholders to complete brief and estimates, and engage with ITI and Apps Directors.
• Preparatory work for pilot infrastructure delayed by other ITI work, expected to be completed before end of December to allow config work to begin in January in line with proposed milestones.

Issues

• No major issues.
• Project team availability has been an issue due to holidays - PICCL raised 26/11 and milestone changes agreed with Project Sponsor.

Next Steps

• Complete Project Brief and estimates, agree with stakeholders including directors of IS ITI and Apps.

INF114: Implementation of EASE Second Challenge

Milestones

Project Status

The project RAG status is GREEN

Report for November by Morna Findlay

Achievements this period

• End of planning achieved
• communications plan  agreed with stakeholders
• Targeted communications with users carried out and uptake monitored
• Provision of simpoler method of resetting memorable word delivered
• Signoff of end of grace period with stakeholders and project sponsor agreed
  •  enforcement of second challenge delivered

Next Steps

• Close

INF108 (AP45-034)

Automated Server Builds