- Report Date
- September 2016
Susan McKeown (IS Apps Programme Manager) for Zoe Lewandowski (Programme Owner)
Section One: Programme Commentary, RAG and Resources Update
Commentary
HRS089 - AMBER - Multiple JIRAs in LIVE putting Deployment Sign-off and Closure milestones at risk.
HRS090 - GREEN - Project progressing to plan. First submit to HESA achieved.
HRS091 - RED - Reflects the need to re-plan the milestones which will result in a delay of over 1 month from the previously reported milestones
Resources to 30/9/16
Forward Look for September 2016
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
AP67-034 HESA Staff Return 16/17 Core funded Planning - April 2017 Delivery - Nov 2017 RAG Status : GREEN | |
AP67-035 Upgrade eRecruitment Database to Oracle 12c Core funded Planning - Feb 2017 Delivery - Jul 2017 RAG Status : GREEN | |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary |
HRS089 (AP56-907) eRecruitment Upgrade Category: Funded Milestones RAG Status AMBER | Report by Susan McKeown for September 2016Achievements in Last Period- Stages 2 & 3 were completed in TEST
- TEST BI was signed off by HR Systems
- Final Business Readiness work was completed by HR Systems
- Stages 1,2 and 3 were completed in LIVE - the final upgrade work on the eRecruitment Service was completed by Saturday, 24 September ahead of the Go LIVE date of 9am on Monday, 26th September. The effort required to complete the technical aspects of the LIVE upgrade was substantial and was only possible within 2 days of downtime to users due to the willingness of the technical team members, both UoE and supplier staff, to work a significant amount of out of hours in addition to their normal working pattern.
- LIVE BI upgrade in progress.
Issues- Alternative method to put Holding pages into MyEd had to be developed at short notice as Special CAB did not approve the planned approach taking place in the prior to Sept 26th.
- Multiple JIRAs were raised in Stages 2& 3 in TEST that required significant overtime to resolve to keep the Go LIVE on track. Given the TEST environment had been fiully tested and signed off, this was not anticipated. A lack of clarity from the supplier regarding aspects of their upgrade process caused some of the additional work and testing. This was the first time the project had to complete stage 2 and 3 from the upgrade process so a level of issue resolution was likely to take place but some could have been avoided with more complete information.
- Stages 2 and 3 on LIVE went well thanks to the maintenance of the detailed Build Record for LIVE by the technical architect, ensuring that all the lessons were learned the work on TEST.
- Quo Vadis, a third party ocsp certificate checking supplier had a very unfortunately timed unplanned outage on Monday, 26th September in the At Risk period for the upgraded .eRecruitment service. This meant that although eRecruitment was available for users, when using the Quickjump functionality to the Back Office, the java check was failing. This could not have been predicted and there was nothing the University could do to resolve this issue other than inform Quo Vadis that it needed resolved. It was fixed in the evening of September 26 and full service was restored to users on Tuesday, 27th September.
- Multiple JIRAs have been raised since the upgraded version went live. Some of these JIRAs relate to issues that were tested and resolved in DEV an TEST and therefore should not be happening in the LIVE application. Others were not experienced in DEV and TEST and the team is working to resolve why they are happening in LIVE.
- The LIVE BI upgrade has required more work than expected given the TEST BI service had been tested and signed off by HR Systems.
- Given the issues noted above, the project is at risk of not being able to achieve its Deployment Sign off milestone which may also impact on the Closure milestone (as noted in Risk 1). This means the Time RAG Status is being set to AMBER. With no remaining contingency, there is a risk that the Cost of the project may exceed its budget of 158 days but this is likely to be within 10% overall.
Next Steps- Resolve remaining JIRAs
- Complete Closure process
|
HRS090 (AP56-025) HESA Staff Return 15/16 Category: Compliance Milestones RAG Status GREEN | Report by Anne Mathison for September 2016Achievements:- HR have made sterling progress by successfully fixing and resolving all the HESA errors by 28-Sep
- HR has successfully submitted the HESA return
- Little HR work required for IS Apps
- Project re-estimated and days have been returned to programme in mid September
IssuesNext Steps - HR will be deciding on what actions are appropriate for the HESA warnings by the 14-Oct
- HESA Return will be committed ('Commit' Milestone) in mid October
- Little work expected this month for IS Apps
- Project to be re-estimated and days to be returned to HR programme by end of October
- Programme Manager contact changes from 3-Oct
HRS090 will have a GREEN RAG this month |
HRS091 (AP56-049) Working Time Capture and Reporting ( was Enhancing Employment Technical Implementation) Category: Discretionary Milestones To be replanned with Project Sponsor RAG Status RED | Report by Susan Duff for September 2016Achievements in Last Period- Discussion held 27/9/16 between Project Sponsor and HR Systems and Business Manager on requirements for testing of the two reports
- Some initial APEX report testing caried out by HR Systems and Business Manager
Issues- Transfer of budget from HRS090 to HRS091 to cover 17 days in 16/17 approved by Programme Owner and Programme Manager 15/9/16. This includes work which should have completed in 15/16 but resulted in additional tasks which went into 16/17. This is still within the overall agreed budget of 48d. Issue closed.
- It has not been possible to replan the project milestones in the last period due to retrictions on availability of buisiness resource for testing and planning. A meeting is scheduled for 21/10/16 to review the issues around resource availability and discuss realistic timescales for the completion of testing. Issue open
Next Period- Milestones need to be re-planned (see issue above)
- Business resources to be confirmed for testing and business process change
- User Acceptance Testing of breach report and APEX report to be carried out
Red status to reflect the need to re-plan the milestones which will result in a delay of over 1 month from the previously reported milestones |
Section Four: Closed or Withdrawn Projects
