Organisation
Work/Task Breakdown
|
Task |
Deliverable |
Owner |
|
Project Management |
Project authorisation, Planning and Project documents. Communication and coordination with stakeholders. Manage project, sign off, resources, budget and reporting. |
Project Services |
|
Analyse it |
Initial analysis of the requirements for HESA Data Futures, the National Student Survey process and any associated reporting based on the HESA Data Futures return. Identify the issues to data collection, data storage and propose solutions |
Business Lead, SSP Dev lead, Business Analyst
|
|
Set user groups to review issues. Make recommendations to the project board |
Business Lead, Senior User, Chair working group |
|
|
Write detailed plan for the migration of JACS code to HECoS |
SSP BA |
|
|
Communicate it |
Design communication strategy with schools Set up communication tool
|
Senior User |
|
Design It |
Design technical solutions for new statutory returns |
SSP Dev lead, design lead |
|
Build It |
Write detailed requirements Migrate the JACS codes Build technical solution Reporting BI Write Standard Operating Procedures (SOP) |
Business Analyst SSP Dev |
|
Integration Testing
|
SSP Tester |
|
|
Articulate business processes to complete Data Futures returns. This is an iterative task as it comes at different time in the new academic year
|
Business Analyst, Business Lead
|
|
|
Articulate roles and responsibilities within Student Systems, and within schools (data stewards) |
Senior User
|
|
|
Document & handover |
Policy changes |
Business Leas/Senior User |
|
SOP
|
Business Analyst
|
|
|
Training and guidance |
Trainer |
|
|
Deploy It |
Deploy system solution |
SSP Dev, IS Production |
|
Communicate changes Change activities- iterative tasks Handover SOP |
Business lead, senior user, Business Analyst
|
|
|
Close It |
|
|
Resources, Skills and Costs
SSP IS Apps and Project Services days: the budget for 18/19 has been estimated at 240d (BA from project services, Dev, Dev lead and PM). This will be reviewed once analysis done in March, along with the required 19/20 budget.
Additional effort from SSP Business/Operations (business lead, senior user, and SSP BA support/lead) are also required.
Project Governance
-
-
Project board established. Membership:
-
Lisa Dawson (Sponsor), Tracey Slaven, Paula Webster (Senior User), Peter Phillips (Chair working group), Franck Bergeret (PM)
-
-
Working group established, meet every 2 weeks
-
-Peter Phillips, Brandi Headon, Lesley Elliot, Brenda Kutereba/Elaine Wighton, Morag Iannetta/Tomasz Pogoda, Franck Bergeret
- The Working Party will propose changes to business processes to meet the increased demand internally and externally for up-to-date, robust data to facilitate data-driven decision making.
Project Stakeholders
|
Lisa Dawson |
Student Systems Director |
Project Sponsor |
|
Paula Webster |
Head of student information and surveys |
Senior User(project team) |
|
Lesley Elliot |
Student data and surveys manager |
Business Lead (project team) |
|
Morag Iannetta |
Student Systems-IS Development |
Lead Developer / System Analysis/Design (project team) |
|
Thomas Pogoda |
Student Systems-IS Development |
Lead Developer / Design & Build (project team) |
|
TBC |
Student Systems-IS Development |
Developer (project team) |
|
Elaine Wighton |
Business Analyst, Project Services |
Business Analyst (project team) |
|
Brenda Kutereba |
Business Analyst, SSP |
Business Analyst, support (project team) |
|
Franck Bergeret |
Service Excellence & Project Services |
Project Manager, SSP Programme Manager (project team) |
|
Laura Cruickshank |
Student Systems |
Tester (project team) |
|
Iain Fiddes |
IS Development Services |
SSP Senior Supplier |
|
Greg Carter |
Student Systems-IS Development |
Design lead |
|
Suran Perera |
IS Production |
IS production team leader |
|
Defeng Ma |
Student Systems Partnership |
Team Leader Dev |
|
Brandi Headon |
Head of Student Systems Operations |
Student records owner |
|
Peter Phillips |
Deputy Director of Planning, Governance and Strategic Planning- SFC/TL Business Owner |
Chair working group |
|
Dave Berry |
IS Apps Enterprise Architecture |
Enterprise architecture |
|
Kirstie Roseweir |
Student Systems Partnership |
Team Leader –Resource manager (BA and Testers) |
|
TBC |
Student Systems |
Implementation. trainer |
Project Estimations
(Please attach/link from Estimation Log)