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March 2015

Report Date
March 2015

 

 

Report compiled by Maurice Franceschi, (IS Apps Programme Manager) for Mark Wetton and Anne-Marie Scott

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Overall Programme RAG: GREEN

The programme has a large number of ('Apps') projects reflecting the activity and expectations being generated in the TEL area. Amongst its challenges and opportunites, there is the new LTW division and changes in the way of working and relationships with rest of IS which that will bring. So an exciting time.

All projects now back to Green, and all but one resourced, but we have concerns that we have several projects all now delivering at the same time in June and July, and also from resourcing can see that a substantial burn rate is required to deliver the projects in the remaining months. However, at this point we keep the status as Green as the project managers and LTW are committing to closures as stated.

A new in-year project TEL024 Migration of MVM UG to PebblePad has also started, prioritised by senior management to move medical students from current systems onto the PebblePad e-portfolio to faciliate feddback and assessment.

IS Applications Projects

 

 

USD Projects

Planning not in place.

 

IS Applications Budget

 

Section Two: Projects Not Started

 

Project InfoProject Manager's Commentary
Working with APPS 
 all project which were planned now started/completed. We will assess the potential for an in-year moddle data feeds project, in March.
LTW Projects 
VLE STudent Analytics - MoodleTEL019
ePortfolio Gap Analysis 
TAG Assessment Tools 
TREETEL020
Also note there are two other projects of interest to TELMultimedia Procurement and Multilemedia Implementation - Major Projects being delivered by the separate Multimedia Programme, but which will be services supported by TEL once delivered.
  

 

 

 

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

TEL011 (AP34-049)

Next Generation Personal Response System (PRS) - Procurement

Compliance  

 

Milestones   

01-May-2015Sign Contract
15-May-2015Closure

 

RAG Status

GREEN

 

Report by Maurice Franceschi for March 2015

Top Hat have been awarded the contract. However, the T&C's now have to be written up.

Achievements in Last Period

  • write up T&C's and agree contract - not completed
  • write an SLA - not completed
  • confirm the Payment Schedule - done
  • ensure that implementation project TEL023 has picked up on the issues that need resolved that are not in the contract itself - done

Issues

  • no issues at this stage
  • no amber or red risks

Next Steps

  • write up T&C's and agree contract
  • write an SLA

 

 

 

 

 

 

 

TEL013

Learn Automated Failover

Milestones

10-Apr-2015 Closure    

RAG Status

GREEN

Report by Colin Forrest for March 2015

Achievements in the Last Period

  • The system checks have been delivered to LIVE.
  • The service owners have the checks and will verify their functionality before we close the project.

Issues

  • No issues

Next Steps

  • Once we have verified the functionality of the checks we can gather the closure approval and close the project.

 

TEL014 (AP45-059)

Online Assessment/Feedback Evaluations - Adaptive Learning

 

Milestones:

 

 

13-Mar-2015Feedback from Staff and Students
20-Mar-2015DSOR and Close
 

RAG Status

GREEN

 

Report by Sue Woodger for March 2015

Achievements in last period

  •  

    • Global Tectonics feedback started
    • Geophysics Pilot feedback under way 

Issues

  • Milestones for feedback and closure extended as original estimate did not include Geophysics feedback

 

 

Next Steps

  • Feedback due by 17 April

  • DSOR and closure by 24 April

 

 

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Milestones:

 

01-Oct-2015End of suspension

 

RAG Status

 

SUSPENDED

 

Report by Sue Woodger for March 2015

Achievements in the last period

Kick off meeting with sponsor

 

Issues

The Principal has asked LTW to prioritise a piece of work, which means that the project sponsor felt it best to suspend TEL015  and divert effort into the new project. TEL015 will be suspended for 6 months until 1 October 2015. The suspension has been agreed with the project sponsor and the programme manager.

 

Next Steps

End of Suspension 1 Oct 15

 

TEL017 (AP45-038)

VLE Student Analytics

Milestones

07-Apr-2015Design Signoff Stage 2
23-Apr-2015Build stage 2
26-May-2015Accept stage 2
08-Jun-2015Delivery
22-Jun-2015Deployment sign-off review
07-Jul-2015Closure

RAG Status

GREEN

Report by Morna Findlay for March 2015

Achievements in the last period

  • Analysis milestone signed off
  • Business requirements updated and signed off
  • Design drafted and reviewed

Issues

  • No issues

Next Steps

  • Design to be signed off
  • Project to be re-estimated as part of design signoff
  • Build stage to commence
  • Build review to be held
  • Acceptance stage to commence

 

 

 

 

TEL018 (AP45-037)

QMP Upgrade

Milestones:

10-Apr-2015 Update to TEST (Mandatory Elements)
08-May-2015 ASOR (Mandatory Elements)
05-Jun-2015 Update to TEST (HD Elements)
19-Jun-2015 ASOR (HD Elements)
03-Jul-2015 Delivery
17-Jul-2015 DSOR (Delivery Sign Off)
24-Jul-2015 Closure

 

RAG Status

GREEN

Report by Colin Forrest for March 2015

Achievements in the last period

  • We have been working with Questionmark Perception to organise our consultancy support.
  • The consultancy is required to assist our development teams in the installation of the TEST environment to a satisfactory and repeatable standard
  • We have agreed a new infrastructure configuration with QMP and have ordered the necessary server space.

Issues

  • We have not yet agreed the consultancy contract with QMP and will meet at a team on the 8th of April to progress the details.
  • We have to work through the plan for the highly desirable elements of the project.

Next Steps

  • Agree the consultancy contract and progress with the work in TEST.
  • Re-estimate the project including the HD work.

 

TEL021 (AP45-039)

TELS Management Information

Discretionary  

 

Milestones   

 

22-May-2015End of Build
12-Jun-2015Acceptance Sign-Off
24-Jun-2015Delivery
08-Jul-2015Deployment Sign-Off
15-Jul-2015Closure

 

 

RAG Status

GREEN

Report by David Watters for March 2015

 

Achievements in Last Period

  • Business requirements prepared and distributed for discussion and published on project website
  • System design specification completed and distributed

Issues

  • Short delay to Design sign-off 

Next Steps

  • Complete design sign-off
  • Prepare for build stage

TEL022 (AP45-058)

Moodle Upgrade

 

Compliance  

 

Milestones   

 

23-Feb-2015Start of Project
20-Mar-2015End Of Planning
07-Apr-2015Analysis Review
24-Apr-2015Design Review
29-May-2015Build Review
26-Jun-2015Acceptance Sign Off
17-Jul-2015Delivery
24-Jul-2015DSOR (Delivery Sign Off)
31-Jul-2015Closure

 

 

RAG Status

GREEN

Report by Colin Watt for March 2015

Achievements in Last Period

  • Project Brief and estimates agreed w/c 23/03/15.
  • End of Planning approved 27/03/15.
  • PM has agreed with Project Sponsor that the automation tools delivered as part of INF108 Automated Server Builds will be used to deploy the platform for the upgrade project.

 

Issues

  • It took longer than expected to agree estimates with all relevant parties, which resulted in delays to the end of planning.
  • Estimates include the additional work required for the PHP and MySQL upgrades, and the work to build the platform using the Puppet automation tools; this work will make future upgrades more reliable and easier, but the contingency plan in case of a serious delay will be to revert to the standard approach to building the platform.

 

Next Steps

  • Development Services to work with LTW on Moodle plug-in compatibility.
  • PM to work with Business Lead on updates to EqIA.
  • Design and build of new platform.

 

TEL023 (AP34-049)

Next Generation Voting System Implementation  

Compliance  

 

Milestones   

25-Mar-2015End of Planning
30-Apr-2015End of Build - Configured Dev Environment
30-Apr-2015End of Build - High Priority Issues needed for launch Fixed
15-May-2015End of Build - Dev Environment with Integration with SSO
28-May-2015End of Build - Dev Environment with Integration with Learn
29-May-2015Communications Plan (for Launch) in Place
19-Jun-2015User Acceptance Sign-Off and Load Testing Sign-Off
01-Jul-2015Delivery to Live - Launch of Top Hat
13-Jul-2015Deployment Sign-Off - handover to LTW and Apps Production Support
22-Jul-2015Project Closure

 

RAG Status

GREEN

Report by Maurice Franceschi for March 2015

 

Project in planning stage.

Achievements in Last Period

  • complete brief - done
  • complete estimates - done
  • set out a plan with Top Hat - done
  • feedback into Payment Schedule and T&C's for Contract for TEL021 - done
  • complete planning phase - pending IS Application to sign-off the project brief

Issues

  • we have some issue being raised by Wesley in regard to specific bugs - some of these may move into this project for fixing
  • no amber or red risks

Next Steps

  • Top Hat to build the fixes/ehancements identified as priority
  • a TEST system available to UoEs
  • Registration with UK Shibboleth Federation by Top Hat
  • Initial testing of Shibboleth
TEL024 Migration of MVM UG to PebblePadStarting early April
  
  

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary
No projects closed 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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