G-Cloud replacement of FOI Request planning tool
  1. Home
  2. Projects
  3. G-Cloud replacement of FOI Request planning tool
  4. Status
  5. Report for October 2019

Report for October 2019

Report Date
October 2019

Report for October 2019 by Ken Miller

Achievements

  • Work on overall implementation plan in conjunction with Fivium to schedule resource.
  • Commence internal process regarding case migration to the replacement eCase.
  • Engage with Procurement and Legal regarding process to purchase preferred solution.
  • Continued engagement with Fivium regarding various aspects of transition process.

Issues

  • Delay in procurement process is delaying fully engaging with Fivium in the technical aspects of the transition process.  Project has now been re-assigned to our third UoE procurement contact this year.
  • Overall project delay will mean that the milestones need to be revised.

Next Steps

  • Progress with Procurement regarding process to purchase preferred solution. Aim to complete by the end of November.
  • Work on overall implementation plan in conjunction with Fivium to schedule resource.
  • Engagement with Fivium regarding case migration process to the replacement eCase.

Milestones

Rescheduled dates yet to be approved by WIS are:

Target Datesort descending Title Stage
21-May-2019 Go/No Go Budget Approval Plan
26-Jul-2019 End of Planning Plan
26-Jul-2019 Product Evaluation Analyse
30-Aug-2019 Product Procurement Procure
25-Oct-2019 Product Implementation Build
08-Nov-2019 User Acceptance Testing - Sign Off Accept
22-Nov-2019 Go Live Deliver
06-Dec-2019 Deployment Sign Off Deliver
13-Dec-2019 Migration of Historic Data Deliver
13-Dec-2019 Legacy ColdFusion Decommissioned Deliver
20-Dec-2019 Project Closure Close

 

 

Project Status
RAG Status
Time
AMBER
Cost
GREEN
Scope
GREEN
Overall
AMBER
RAG Commentary
The project as a whole has progressed more slowly that planned. This means that although the contract should be signed in November / December the initiation date will be early Jan with a go live date in early March. Having reviewed revised timescales with Records Management this will fit better with their resource availability.
Change Status
Time
Moderate
Cost
No Change
Scope
No Change
Overall
Moderate
Has formal escalation taken place?
Yes
Escalated to
Project Business Lead
Change Commentary
The project as a whole has progressed more slowly that planned. This means that although the contract should be signed in November / December the initiation date will be early Jan with a go live date in early March. Having reviewed revised timescales with Records Management this will fit better with their resource availability.
Activity
Approved budget
100.0 days
Activity this month
5.7 days
Activity this year
13.8 days
Activity to date
42.6 days
Estimate to complete current year
64.0 days
Estimate to complete future years
0.0 days
This article was published on

Project Info

Project
G-Cloud replacement of FOI Request planning tool
Code
STU265
Programme
Student Services (STU)
Management Office
ISG PMO
Project Manager
Ken Miller
Project Sponsor
Tracey Slaven
Current Stage
Plan
Status
In Progress
Project Classification
Run
Start Date
22-Mar-2019
Planning Date
19-Apr-2019
Delivery Date
13-Dec-2019
Close Date
20-Dec-2019
Programme Priority
1
Overall Priority
Normal
Category
Compliance

Documentation