Report for December 2019 | Project Management

Report for December 2019 by Ken Miller

Progress with Procurement and Fivium regarding contract review and sign off.
Work on overall implementation plan in conjunction with Fivium to schedule resource.
Fivium drafting service order form to detail their updates to the standard eCase product.

Delay in procurement process is delaying fully engaging with Fivium in the technical aspects of the transition process. Project has now been re-assigned to our third UoE procurement contact this year.
Overall project delay will mean that the milestones need to be revised once implementation plan has been agreed.
Key Records Management contact is moving on from UoE. Project replacement has been identified but will not be available until mid-March at the earliest.

Review Fivium service order form and confirm required updates to align eCase with Scottish regulations.
Progress with Procurement and Fivium regarding contract review and sign off.
Work on overall implementation plan in conjunction with Fivium to schedule resource.
Engagement with Fivium regarding case migration process to the replacement eCase.
Reschedule project milestones.

Rescheduled dates yet to be approved by project sponsor and WIS are:

Target Date	Title	Stage
14-Feb-2020	Purchase and contract sign off.	Procure
01-May-2020	Product Implementation	Build
15-May-2020	User Acceptance Testing - Sign Off	Accept
29-May-2020	Go Live	Deliver
12-June-2020	Migration of Historic Data	Deliver
19-June-2020	Legacy ColdFusion Decommissioned	Deliver
19-June-2020	Deployment Sign Off	Deliver
26-June-2020	Project Closure	Close

Project Status

RAG Status

RAG Commentary: The project as a whole has progressed more slowly that planned. The updates to align eCase for Scottish regulations are more onerous than initially estimated by Fivium. Further delay is required to review the service updates proposed by Fivium and confirm that they will fullfill our requirements. Although this is leading to a further delay the latest proposal by Fivium remains within the proposed project budget. The project timescales will also be impacted by the recent resignation of the Records Management Business Lead. A suitable replacement within Records Management has been identified but there is likely to be an interval between the present business lead leaving and the new becoming available. Efforts will be made to maintain project momentum over this period. Project timescales are being revised to take account of these developments.

Change Status

Change Commentary: The project as a whole has progressed more slowly that planned. The updates to align eCase for Scottish regulations are more onerous than initially estimated by Fivium. Further delay is required to review the service updates proposed by Fivium and confirm that they will fullfill our requirements. Although this is leading to a further delay the latest proposal by Fivium remains within the proposed project budget. The project timescales will also be impacted by the recent resignation of the Records Management Business Lead. A suitable replacement within Records Management has been identified but there is likely to be an interval between the present business lead leaving and the new becoming available. Efforts will be made to maintain project momentum over this period. Project timescales are being revised to take account of these developments.

Activity

This article was published on Jan 14, 2020

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