Status Report 04/11/19
- Report Date
- November 2019
Key Activities since last report
Pilot
-
Ongoing meetings have taken place with key stakeholders since the pilot hub launch including:-
- Meetings held with RBS to agree an approach for the implementation of Procurement Cards for use during the pilot Hub with cards expected to be in place for use w/c 4 November 2019.
- Meetings with IGMM staff/Managers to ensure change in way of working to use new e-form and plan to revoke e-Financials access for certain staff.
- Meeting with RBS to agree set-up requirements for export file to system for VAT.
- Meeting with IGMM to agree implementation timelines for widening participation areas.
- Interim P-Card policy and procedure has been drafted.
- Initial meetings have been arranged with widening participation areas for the pilot hub to discuss and agree timelines for possible participation.
- Pilot hub monitoring and review plan has been drafted and first formal review meeting has been scheduled.
Wider Procurement
- Ongoing attendance at procurement core design workshops.
- Structured planning document has been drafted.
- Further people data validation meetings have taken place with schools and colleges.
- Head of Procurement Hubs appointed.
- Head of Contract Management appointed.
- Response has been drafted to Estates scenarios with next steps being a workshop to review and discuss in detail.
- JULC briefing document has been drafted and approved by Project Sponsor.
Key Milestones since last report
- Appointment of the Head of Procurement Hubs
- Appointment of the Head of Contract Management
Upcoming Activities
Pilot
- RBS Smart Data training to be undertaken by pilot hub staff.
- Interim P-Card Policy & Procedure to be reviewed/approved.
- Liaise with IGMM to set up direct system access for Pilot Hub for IGMM Cancer Team.
- Codes for IGMM Procurement Card Programme to be forwarded to RBS to allow RBS Smart Data online implementation.
- Training for IGMM Hub Staff on Hunter Database.
- Meetings with pilot widening participation areas to agree next steps.
- Further measures of success for the pilot Hub are to be identified with an approach for measurement agreed.
Wider Procurement
- Planning activities with KPMG re data/service design.
- Further planning and implementation work around people validation activity.
- Further participation in the procurement core design workshops (Procurement and Receiving & Inventory).
- Estates scenarios follow-up meeting (to include Strategic Procurement, AP and Inoapps).
- JULC Union engagement meeting.
Upcoming Milestones
None
Key Activities/Milestones planned not delivered
None
Risks and Issues for escalation
None
New/changed Risks and Issues for information
None