Status Report 07/10/19

Report Date

October 2019

Key Activities since last report 

• Spend data has been completed for 2 of the potentially widening participation areas at Western General Campus.  Spend data has been requested for the other areas of the campus to allow further analysis to take place.
• Extensive preparation for the launch of the pilot Hub has taken place including documenting processes, preparing communications, drafting of a new user guide for requisitioners at IGMM.
• Weekly meetings have taken place with key stakeholders at IGMM in preparation for the pilot Hub launch.
• Supporting documentation has been drafted for Go/No Go meetings for the IGMM Pilot Hub including a regular reviews and update of the readiness tracker.
• Initial meetings have been held to agree an approach for training on the Hunter Database for both Strategic Procurement staff and staff working in the pilot Hub.  Tentative dates for training have been arranged.
• Meetings held with RBS to agree and approach and implementation timelines for the introduction of Procurement Cards for use during the pilot Hub.
• Interviews have taken place for the Head of Hubs and Head of Contract Management.
• Re-planning activities to maximise float for service design activity.
• Ongoing attendance at procurement core design workshops.
• FTP Board sponsor updates have been drafted for presentation at the FTP Board meeting.

Key Milestones since last report  

• Launch of Procurement pilot hub on 30 September 2019.

Upcoming Activities  

• Pilot Hub documentation to be completed (dependent on user guide from APUC on Hunter Database) to allow the readiness tracker to be closed.  
• Further measures of success for the pilot Hub are to be identified with an approach for measurement agreed.
• P-Card documentation to be completed and submitted to RBS to allow to progress to training/implementation stage.
• Meetings with IGMM staff/Managers to ensure change in way of working to use new e-form and planning for access change for some staff.
• Meetings to be held with IGMM Hub Manager to document relevant processes.
• Further spend data to be obtained and reviewed (once BE has BI system access set up).
• Suite of MI Reports to be compiled and agreed.
• Union Engagement activities will take place with JULC.

Upcoming Milestones  

• Appointment of a Head of Hubs
• Appointment of a Head of Contract Management

Key Activities/Milestones planned not delivered  

None

Risks and Issues for escalation  

• Data gathering approach for both service design and people remains undefined and this requires escalation to ensure these requirements are scoped and delivered as the project progresses.  

New/changed Risks and Issues for information  

• Insufficient resource/skills within the team have been identified and further resource profiling is critical to the successful delivery of the project.