Status Report 22/11/2019
- Report Date
- November 2019
Key Activities since last report
Pilot Hub
- Meetings with IGMM staff/Managers to ensure changes in way of working (using new e-form) are being adopted and progress on revoking e-Financials access for staff (where applicable)
- Meetings held with IGMM Hub Manager to document relevant processes
- P-Card update - cardholders and administrator training webinar complete, P-cards issued to Pilot Hub Staff, all codes provided to RBS' to enable Smart Data Online system to be set up for UoE P-card programme and first few transactions successfully placed
- Suite of MI Reports compiled and agreed
- Activity analysis meeting held with key stakeholders at CJD Unit, Western General campus to gather necessary data to compile plan of action to service their procurement requirements from IGMM Pilot Hub
- Meeting held with Health & Safety Manager at IGMM to discuss specific considerations for logistics (chemical, solvents, drug handling etc)
- Hunter savings and contract recording and B.I. Suite training completed by IGMM Pilot Hub Staff
- EqIA and PIA completed and approved for P-Card Policy
- First monthly review meeting held at IGMM for the Pilot Hub
Wider Procurement Project
- Union Engagement consultation with JULC
- Change Control submitted to Programme Manager for review to move dates for Stakeholder Engagement, Contract Management Data collection and People validation activity.
- Induction meetings held with new Head of Procurement Hubs
- Ongoing attendance at Core Workshops
- Estates scenarios workshop delivered
- Meeting held with UoE Pharmacy to discuss current ways of working
Key Milestones since last report
None
Upcoming Activities
Pilot Hub
- Meetings with pilot hub widening participation areas staff/managers to support changes in ways of working.
- Revoke e-Financials access to certain staff in widening participation areas
- BA work ongoing in documenting IGMM Pilot Hub processes
- Obtain MI reports from Finance Systems Team to support the Pilot
- Monthly Review meeting for IGMM Pilot
Wider Procurement Project
- Ongoing attendance at Core Workshops
- Follow up on actions from Estates scenarios workshop
- Meeting held with Head of eSolutions at APUC and with key members of Strategic Procurement team
- Further procurement spend data to be obtained and reviewed
- Completion of outstanding JIRA actions
Upcoming Milestones
None
Key Activities/Milestones planned not delivered
None