Update to 29 March 2019

Report Date
March 2019

Achievements in last period

Project

  • Project team recruited (Milestone completed)
  • Academic Lead recruited
  • Project Scope and Phase 1 completion milestones updated to 12 April to match 1st meeting of Design Group
  • Risk and Issue logs updated
  • Project plan updated

Current Workstream - Current State Assessment (CSA)

  • Field trip criteria defined (subject to Design Group review)
  • Student engagement plan defined
  • Design principles agreed
  • CSA scope/structure agreed
  • Schools engagement plan agreed

Risks and issues for escalation

  •  Review and Consultation - Student Availability - Student engagement difficult. Surveys team don't recommed surveys for most students due to low response rates and open-ended questions. Workshops hard to schedule with low engagement, clashes with holidays and exams. Intention to carry out restricted surveys (OLL and alumni) with pop-up sessions in social areas to get wide range of students

Risk Log - unpublished/project/sas017/risks

Upcoming Activities

Project

  • Design Group - Review/approval of PID, Field trip approach, student engagement approach, schools engagement approach
  • Design Group - Design principles review

Current Workstream - Current State Assessment (CSA)

  • Issue Alumni and OLL survey

  • UK institutes site visits
  • School engagement sessions
  • Student pop-up sessions
  • Ongoing literature review
  • Conference attendance

Milestones

Stage Milestone Due Date Complete
Initiate Project Team Recruited 11-Mar-2019 Yes
Plan Project Scope, Governance, Design Group membership and ToR signed-off 12-Apr-2019 No
Plan Phase 1 Completion Approval - Planning Completed 12-Apr-2019 No
Execute Current State Assessment (CSA) finalised 24-May-2019 No
Execute Phase 2 Completion Approval - CSA Completed 24-May-2019 No
Execute Options Appraisal Consultation version drafted 12-Jul-2019 No
Execute Options Appraisal finalised 06-Sep-2019 No
Execute Phase 3 Completion Approval 27-Sep-2019 No
Close Project Closure 11-Oct-2019 No
Project Status
RAG Status
Time
AMBER
Cost
GREEN
Scope
GREEN
Overall
GREEN
Change Status
Time
No Change
Cost
No Change
Scope
No Change
Overall
No Change
Has formal escalation taken place?
No
Activity
Approved budget
0.0 days
Activity this month
30.0 days
Activity this year
31.0 days
Activity to date
0.0 days
Estimate to complete current year
90.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Personal Tutor and Student Support Team Review
Code
SAS017
Programme
Service Excellence - Student Administration and Support (SAS)
Management Office
ISG PMO
Project Manager
Ranald Swanson
Project Sponsor
Gavin Douglas
Current Stage
Deliver
Status
In Progress
Start Date
21-Jan-2019
Planning Date
07-Mar-2019
Delivery Date
31-Jan-2020
Close Date
07-Feb-2020
Overall Priority
Normal
Category
Discretionary

Documentation

Not available.