October 2016

Report Date

October 2016

Achievements in Last Period

• Project Board met 12/10/16, and discussed outcome of discussions between Gavin McLachlan and David Argyle; David chaired the meeting and outlined options, recommending that the contract be awarded to Supplier 1; this proposal was discussed by the Project Board and supported.
• Award recommendation report was completed w/c 24/10/16 and signed off by Procurement and the Head of School.
• Award and reject letters were issued to Suppliers on 26/10/16 - this is a significant step forward for the project.

Issues

• The delay reaching a decision and the additional effort spent on protracted discussions has resulted in more budget being used than was anticipated to reach this point; the budget needs to be addressed in discussion with the Project Board.

Next Steps

• Agree revised timeline and milestones.
• Agree project governance with Head of School.
• Arrange meetings with successful supplier to discuss expectations of relationship with University, implementation, and contract negotiations.
• Review risks with Project Board.
• Review budget and resourcing.

The project current status is AMBER; due to the delay to reaching the decision and the additional effort spent getting there - despite the award of contract being agreed - this should move to GREEN next month.

Milestones

(NB this revised timeline is based on the letters going to suppliers 26/10/16 but is subject to change as the standstill period is not yet complete)