WAMS Business Embedding
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Report for December 2019

Report Date
December 2019

Achievements this Period

  • Tariff returns received to date were analysed but an extension has been required to allow schools sufficient time.
  • Stakeholder grid and initial training needs document has been drafted and issued to schools for completion. An extension to the end of January has been required to enable schools to complete.
  • Application and Data Architecture document was drafted and is with the Head of Enterprise Architecture for review
  • HR API estimate was completed
  • Overview of the Annual Curriculum, Resource planning and Timetabling cycle developed. This overview is for a communication tool but also as the high-level business process that the dataflow can be overlayed on.
  • Supplier has been drafting the commercials for  implementing the new College WAM.
  • Interim revision of non-Major milestones made to reflect the extensions approved at the Board meeting on 19th December

Issues

  • Current Business Analyst is leaving the University on 24th January. There will be a requirement for analysis beyond this date.
  • Board approved extensions to Schools for return of the tariff document (24th Jan) and the stakeholder document (31st Jan).

Next Steps

  • New BA to be assigned and handover completed if possible
  • Complete analysis of School responses to proposed College WAM due by 31st January (pending new BA being assigned)
  • Project milestones to be fully revised once all Head of School responses have been reviewed and the level of variance is understood
  • Complete documentation of current state dataflow

Milestones

Stage Milestone Due Date Previous Date Complete
Analyse Completion of Business Analysis - updated College WAM 31-Jan-2020 29-Nov-2019 No
Execute Project Board approval of Communications Plan and engagement strategy to delivery 04-Feb-2020 18-Nov-2019 No
Execute Project Board approval of updated College WAM 04-Feb-2020 16-Dec-2019 No
Execute WAM Co-ordinators forum organisation established 07-Feb-2020 31-Jan-2020 No
Execute Head of Subject Area Simitive training completed 28-Feb-2020 No date available No
Deliver API established with current HR system 28-Feb-2020 No date available No
Deliver Approved revised College WAM implemented in Simitive 06-Mar-2020 31-Jan-2020 No
Deliver Project Delivery 31-Mar-2020 No date available No
Deliver Cutover plan in place with Core Systems Implementation project 30-Apr-2020 No date available No
Deliver Sustainment of WAMS use checkpoint pre-closure 29-May-2020 No date available No
Deliver Completion of cutover to new Core System 08-Jun-2020 No date available No
Deliver Completion of engagement work to ensure sustainment of WAMs use 10-Jul-2020 No date available No
Close Project Closure approved 31-Jul-2020 No date available No
Project Status
RAG Status
Time
AMBER
Cost
AMBER
Scope
AMBER
Overall
AMBER
RAG Commentary
There are a lot of variations being advised in the Tariff documents being returned from Schools. In addition, some schools have required an extension to complete the exercise. The Impact to the project's major milestones may be delay in delivery and an increased cost as the greater the variance, the more PM and BA time required to deliver.
Change Status
Time
No Change
Cost
No Change
Scope
No Change
Overall
No Change
Has formal escalation taken place?
Yes
Escalated to
The Board on 19th December agreed Schools could have until 24th January to complete their returns. Only 3 schools have still to submit.
Activity
Approved budget
85.0 days
Activity this month
13.0 days
Activity this year
37.0 days
Activity to date
37.0 days
Estimate to complete current year
48.0 days
Estimate to complete future years
0.0 days
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Project Info

Project
WAMS Business Embedding
Code
HSS031
Programme
CAHSS Portfolio Projects
Management Office
ISG PMO
Project Manager
Susan Ridder-Patrick
Project Sponsor
Fraser Muir
Current Stage
Analyse
Status
In Progress
Project Classification
Grow
Start Date
23-Sep-2019
Planning Date
10-Oct-2019
Delivery Date
31-Mar-2020
Close Date
31-Jul-2020
Overall Priority
Normal
Category
Discretionary

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