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Report for November 2019

Report Date
November 2019

Achievements this Period

  • Project brief was approved
  • Comms and engagement plan was drafted and is being reviewed by sponsor
  • New BA assigned and WAM analysis completed
  • Proposed new College WAM distributed to Heads of Schools for review
  • Work is underway on the Application and Data Architecture document which will provide the board with the dataflow picture they requested
  • Initial analysis for the HR API work is underway which will enable an estimation of the work required to implement
  • Initial analysis underway for the TRAC code review deliverable

Issues

  • Although the issue raised last month about loss of BA to Core Systems programme has now been resolved, it has delayed the project by 3 weeks. This delay may be compounded by the industrial action as the Heads of School may not be able to complete College WAM review by the requested date.

Next Steps

  • Finalise comms and engagement plan and share with Board
  • Review Head of School responses to proposed College WAM due by 13th December
  • Finalise analysis and produce estimate for the HR API work (including BI team documenting issues/barriers with current manual process
  • Project milestones to be revised once Head of School responses have been reviewed and the level of variance is understood

 

Milestones

Execute Project Board approval of Communications Plan and engagement strategy to delivery 18-Nov-2019 No date available No

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Analyse Completion of API analysis and estimation to current Oracle HR 22-Nov-2019 No date available No

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Analyse Completion of Business Analysis - updated College WAM 29-Nov-2019 No date available No

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Execute Project Board approval of updated College WAM 16-Dec-2019 No date available No

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Execute WAM Co-ordinators forum organisation established 31-Jan-2020 No date available No

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Deliver Approved revised College WAM implemented in Simitive 31-Jan-2020 No date available No

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Execute Head of Subject Area Simitive training completed 28-Feb-2020 No date available No

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Deliver API established with current HR system 28-Feb-2020 No date available No

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Deliver Project Delivery 31-Mar-2020 No date available No

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Deliver Cutover plan in place with Core Systems Implementation project 30-Apr-2020 No date available No

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Deliver Sustainment of WAMS use checkpoint pre-closure 29-May-2020 No date available No

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Deliver Completion of cutover to new Core System 08-Jun-2020 No date available No

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Deliver Completion of enagagment work to ensure sustainment of WAMs use 10-Jul-2020 No date available No

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Close Project Closure approved 31-Jul-2020 No date available No

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Project Status
RAG Status
Time
AMBER
Cost
GREEN
Scope
GREEN
Overall
AMBER
RAG Commentary
Time: The project's BA was reassigned to Core, resulting in a 3 week delay to the project. A new BA has been assigned and has concluded the work to produces a revised College WAM. As this was not issued until the industrial action had started, the project anticipates a further delay is likely
Change Status
Time
No Change
Cost
No Change
Scope
No Change
Overall
No Change
Has formal escalation taken place?
No
Activity
Approved budget
85.0 days
Activity this month
12.0 days
Activity this year
22.5 days
Activity to date
22.5 days
Estimate to complete current year
66.0 days
Estimate to complete future years
0.0 days
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Project Info

Project
WAMS Business Embedding
Code
HSS031
Programme
CAHSS Portfolio Projects
Management Office
ISG PMO
Project Manager
Susan Ridder-Patrick
Project Sponsor
Fraser Muir
Current Stage
Analyse
Status
In Progress
Project Classification
Grow
Start Date
23-Sep-2019
Planning Date
10-Oct-2019
Delivery Date
31-Mar-2020
Close Date
31-Jul-2020
Overall Priority
Normal
Category
Discretionary

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