Essential Finance System Compliance Updates and Document Revitalisation
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Report for December 2019

Report Date
December 2019

Report for December 2019 by Ken Miller

Achievements in Last Period:

Work Stream (A)

  • End-to-end Dual run of VAT return via For:sight for last quarters VAT return successfully carried out.  
  • Progress of PoC phase of project through to sign off.
  • Review meeting agreed that purchase of the live solution would be outside the scope of tis project. 

Work Stream (B)

  • Carry out review of post go live issues and review lesson's learned.

Issues:

  • (A) There remains a small manual element to the MTD process which may make it non MTD compliant.  In particular the figures for boxes 2 and 9 of the VAT return will need to be manually submitted with the assistance of the For:sight tool.  This risk has raised with the UoE Tax Office and they have agreed that they are the owner of this risk.

Next Steps:

Work Stream (A)

  • Project closure tasks including addressing outstanding jira's.

Work Stream (A & B)

  • Project Closure

Milestones:

 

Stage Milestone Due Date Complete   
Plan

 (Workstream A) Signed Letter of engagement

 20-March-2019  Yes
Plan  Planning Complete (Project Brief) 03-May-2019  Yes
Analyse     (Workstream B) Business Analysis Complete          07-June-2019  Yes
Execute  (Workstream A) Completion of For:sight Proof of Concept phase 27-Sept-2019  Yes
Analyse  Re-Planning Post Compliance (Workstream B) Scoping 19-July-2019  Yes
Build  (Workstream B) Build Complete 13-Sept-2019  Yes
Accept  (Workstream B) Acceptance Testing Complete 27-Sept-2019  Yes
Deliver  (Workstream A) Purchase of Arkk, For:sight bridging software 25-Oct-2019  Withdrawn
Deliver  (Workstream B) Deploy to Live 18-Oct-2019  Yes
Close  Project Closure 31-Oct-2019  No

 

Project Status
RAG Status
Time
RED
Cost
GREEN
Scope
GREEN
Overall
RED
RAG Commentary
Project is red due to the final delivery milestone regarding sign off of the proof of concept phase, rolling on later than had been expected. A project review meeting held on 12/12/2019 covering both work streams of the project agreed that the workstream (A) milestone, purchase of Arkk, For:sight bridging software, would be withdrawn from the project scope. The project sponsor and project team agreed that all the other milestones had been successfully delivered and that the project can now be closed.
Change Status
Time
Significant
Cost
No Change
Scope
Within Tolerance
Overall
Moderate
Has formal escalation taken place?
Yes
Escalated to
Project timescales raised with Business Lead.
Change Commentary
Project is red due to the final delivery milestone regarding sign off of the proof of concept phase, rolling on later than had been expected. A project review meeting held on 12/12/2019 covering both work streams of the project agreed that the workstream (A) milestone, purchase of Arkk, For:sight bridging software, would be withdrawn from the project scope. The project sponsor and project team agreed that all the other milestones had been successfully delivered and that the project can now be closed.
Activity
Approved budget
50.0 days
Activity this month
1.6 days
Activity this year
19.4 days
Activity to date
48.2 days
Estimate to complete current year
2.0 days
Estimate to complete future years
0.0 days
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Project Info

Project
Essential Finance System Compliance Updates and Document Revitalisation
Code
FIN126
Programme
Finance (FIN)
Management Office
ISG PMO
Project Manager
Ken Miller
Project Sponsor
Craig Henderson
Current Stage
Initiate
Status
In Progress
Project Classification
Run
Start Date
18-Mar-2019
Planning Date
12-Apr-2019
Delivery Date
10-Oct-2019
Close Date
31-Oct-2019
Overall Priority
Normal
Category
Compliance

Documentation