September Report

Report Date

September 2014

Achievements in last period

• Meeting held with DDSR and FINANCE at end of August to review demonstrators for the Finance Directorate document folders on Serengeti, this being based on the previously scanned documentation by DDSR and attributes provided by FInance
• It was confirmed by Finance that they would prefer the folder structure to be created in same format for both backlog and future scanned documentation - action to be completed by Finance to identify folder type and breakdown each folder into tabs
• Finance attendees advised that they will require additional resource from FTP to assist with this exercise, however they committed to complete this exercise in 2 weeks but expected additional resource would be required due to other committments on this basis it was agreed for them to confirm progress by end of the 2 week period - 15th September
• DDSR to be provided with sample files once tab exercise completed
• Further attribute details provided by Finance for a further 3 folders which have now been added to sample files

Issues

• PM on special leave until 15th September
• Due to other workload committments / annual leave in Finance no progress has been made on completing the folder exercise this has been raised to the Business PM to establish when work can commence / complete. Update provided from Business PM, one of resource is now on long term leave.
• Project milestones cannot be reviewed and agreed until confirmation of Finance activity has been advised, this is to be discussed with Programme Manager and Project Sponsor should project be 'suspended' for a short period to allow resource to return and undertake tab exercise before recommencing project

Next Steps

• Commence / complete folder type exercise
• Review and agree new milestones
• Replan activity for document scanning with DDSR

The project status is currently AMBER/ RED due to no progress having been completed by Finance to identify folder types and no current / agreed milestones