Estates Facilities Management (CAFM) Optimisation
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Report for September 2019

Report Date
September 2019

Achievements Last Period

  • Project Brief reviewed by Programme Manager
  • Detailed cost estimates and 3-point estimate completed
  • PIN/RFI WP delivery timeline agreed
  • PIN/RFI draft and supplier response template completed. Reviewed by Procurement and key Estates stakeholders.  Approved by Project Sponsor ready for release 1st October
  • Business requirements (interviews) and current operating model details continue to be captured
  • Business workshops scheduled and workshop planning commenced
  • CAFM Programme high level plan/timeline produced
  • CAFM Programme cost model framework commenced  in line with proposed timeline (IS/Estates/Supplier and solution costs for Procurement and Implementation projects)

Issues / Outstanding

  • Awaiting Estates Transformation Programme Change Manager return from annual leave/sick leave to review/finalise Project Brief and Programme timeline.  Delay to End of Planning/WIS approval
  • Continued 'activity' reporting discrepancies month to month (ASTA figures do not match separately tracked figures).  ASTA totals reported each month. 
  • Revised resource requirements to be logged in ASTA following Project Brief sign off

Next Steps

  • Review and sign off of Project Brief, Plan and Programme Timeline
  • End of Planning submission to WIS
  • Continue with capturing business requirements and detailed current operating model - complete interviews
  • Plan and carry out workshops
  • Enhance Programme cost model framework
  • Await PIN responses

 

 

Project Status
RAG Status
Time
AMBER
Cost
GREEN
Scope
GREEN
Overall
GREEN
RAG Commentary
RAG status 'Amber' for time as End of Planning milestone exceeded - PICCL logged with WIS. RAG 'Green' for scope and budget as not yet base lined. Scope has been agreed with Project Sponsor and budget change will be required given enhanced scope. Changes will be made once Project Brief signed off at End of Planning - presently awaiting Estates Programme Transformation Manager return from leave/sickness to review/approve.
Change Status
Time
Moderate
Has formal escalation taken place?
No
Change Commentary
PICCLE submitted to WIS to change End of Planning milestone. Further changes will be required on the back of Project Brief sign off and as part of End of Planning. Mean time, project execution continues with Sponsor knowledge. Other Change status RAGs assumed N/A as project not yet base lined. To be reassessed at End of Planning.
Activity
Approved budget
108.0 days
Activity this month
23.6 days
Activity this year
50.4 days
Activity to date
122.4 days
Estimate to complete current year
45.6 days
Estimate to complete future years
0.0 days
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Project Info

Project
Estates Facilities Management (CAFM) Optimisation
Code
EST115
Programme
Estates Operations Optimisation (EOO)
Management Office
ISG PMO
Project Manager
Helen Lobb
Project Sponsor
Grant Ferguson
Current Stage
Plan
Status
In Progress
Project Classification
Transform
Start Date
01-Jun-2018
Planning Date
11-Oct-2019
Delivery Date
13-Mar-2020
Close Date
31-Mar-2020
Programme Priority
2
Overall Priority
Higher
Category
Discretionary

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