Report for June 2018
- Report Date
- June 2018
Achievements
- All attendees now confirmed for IS Design workshops w/c 9th July.
- New revision of high level timeline in response to Estates request to move their design workshops out by a month from August to September. This is to allow Anna Stamp to prepare papers for the Estates Committee by 5th September. This has now removed all contingency from the plan. In addition, there is an ongoing risk of lack of availability of key Estates personnel. For this reason, the RAG status of the project has been set at AMBER as at 29th June 2018.
- Continued work with Kristina Brown and Kyle Clark-Hay in Estates to align overall SharePoint strategy for Estates with the SharePoint requirements of EST103.
Next Steps
- w/c 2nd July: Feedback from Polarisoft on latest issue of the high level implementation plan is expected.
- 10th – 12th July: IS Design Workshops with Polarisoft.
- w/c 16th July: Issue of final aligned and agreed implementation plan.
- EST103: 27th July: Submission to WIS of baselined project milestones.
- EST103: 27th July 2018: First stage Gate; End of Planning; Sign off of Checklist; Trigger first payment to Polarisoft of 10% of Phase 1 amount.
- Estates are negotiating with Polarisoft to increase the number of licences for PPM Anywhere from the contracted 25 to 100. This will increase the annual operating cost from £34,992 to £65,523.
Issues
Unavailability of key Estates Personnel has resulted in the Estates design workshops being moved out a month to September. However, Garry Jebb instructs that the Business GO LIVE date for the project must be no later than end of February 2019. In addition this hard stop date is advisable because IS Project Manager contract ends then. There is now absolutely no contingency left in the timeline between the design workshops and Business GO LIVE. In addition, there is an ongoing risk of lack of availability of key Estates personnel. For this reason, the RAG status of the project has been set at AMBER as at 29th June 2018.