Report for May 2019

Report Date
June 2019

Section One: Commentary, RAG and Resources Update

Programme Commentary

This month has seen some progress made on both active projects. The revised communications plan has been agreed and signed off. The remaining work on UWP022 is now waiting for the EdWeb DB to be migrated to MariaDB on new infrastructure.

The funded development project is AMBER due to limited progress. This is attributed to the recruitment of a new development contractor. The contractor si now in place, however, some realigning of work has been undertaken in order to deliver as much as possible this year. Also, CAHSS have prioritised the development they would like this year. This overlaps with requirements from colleagues in CAM which reduces the risk of not delivering all the requirements. 

 

RAG Status and Forward Look

Resources

Section Two: Projects Not Started

Project Programme Comment
This year's only project is now in flight  

Section Three: Projects in Progress

 

Project Info

Project Managers Commentary

UWP022 EdWeb: GPDR Follow Up Work

Compliance

Milestones

Execute WP2 DB Encryption - Acceptance Review 14-Jun-2019 No
Execute WP2 DB Encryption - Delivery 11-Jul-2019 No
Deliver Deployment Review 18-Jul-2019 No
Close Closure Review 26-Jul-2019 No

 

RAG

GREEN

Report by Tim Gray for May 2019

Achievements in Last Period

  • Communications review agreed and signed off

Issues

  • Delay in starting testing data encryption on MariaDB, DEV not yet migrated to new database infrastructure

Next Steps

  • WP3 - Plan and conduct testing after DEV DB migration to DB

 

 

 

 

 

UWP023 EdWeb Development

Discretionary

Milestones

Milestone Due Date
Acceptance Review 24-Jul-2019
Delivery 1-Aug-2019
Deployment Review (new milestone) 15-Aug-2019
Close 22-Aug-2019

 

RAG

AMBER

Issue 8 and Change 9 - Time is Amber - delay in delivering CAM, CAHSS and EdGEL requirements necessitating a change to milestones

Report by Chris Copner for May 2019

Achievements in Last Period

  • Top 5 CAHSS and CAM requirements prioritised

Issues

  • Issue 7 - this is now resolved following the appointment of a new contract developer
  • Issue 8 - there has been no progress with the CAM and CAHSS  requirements due to the period of absence noted previously in Issue 7
  • Issue 8 - there has been no progress with the EdGEL requirements due to the lead developer having to spend more time than planned onboarding the contract developer
  • Change 9 - change to milestones

Next steps

  • Estimate the New Panel Type for Video requirement (shared requirement within CAM and CAHSS)
  • Continue with the CAM and CAHSS requirements
  • Progress the EdGEL requirements

 

 

EdWeb and EdGEL - Powering collaborative development

Discretionary

Milestones

Please add

RAG

GREEN

Report by Bruce Darby for May 2019

Completed actions

  • Representing University at Edinburgh Drupal events (attendance and presentations).
    • Drupal Camp Scotland (With multiple presentations from UoE staff) - Sat 25 May

    • Contribution day (Ran by UoE staff) - Fri 24 May

Ongoing actions

  • CAM funded work started on 'Landing page' and homepage updates (UWP023-12)
  • User research workshops on future of web services completed (multiple workshops across campus)
  • EdWEb steering group meeting TBC
  • Continue having transparent communication between the task force members, having responsibility to share with other stakeholders when relevant.
  • Technical reps from the task force to meet with technical reps from the community to provide feedback and guidance on best practices to adopt EdWeb/EdGEL.

Planned actions

  • Disseminate the long-term University Website vision to key stakeholders.
  • Revisit roles & responsibilities in view of creating web service team(s).
  • Future meeting planning.
  • Schedule regular meetings of the EdWeb/EdGEL Task Force.

 

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

UWP017 Drupal 8 Implementation Planning

Compliance

Report by Tim Gray

This project was submitted for closure on 11/01/2019 (WIS Notes 11/01/19)

Please see the Completion Report for further information

UWP021 Implement GPDR Compliance Requirements

Compliance

 

Report by Tim Gray

This project was closed on 07/09/18  (WIS Notes 07/09/18)

Please see the Completion Report for further information

UWP016-Implementation of University Search Engine

Compliance

Report by Emma McNab

This project was closed on 07/09/18  (WIS Notes 15/03/19)

Please see the Completion Report for further information

 

Section Five: Actions/Notes from monthly meeting on 16th May 2019

Project Action / Notes Responsibility Status
UWP099 This project will continue to report for the remainder of the year.   BD On-going

Documentation

Not available.