May 2013

TEL001 (AP23-018)

Pebblepad Upgrade Compliance

Core

Milestones

RAG Status

AMBER

Report by Laura Bell for May 2013

Achievements in Last Period

• Integration testing partially completed; Pebblepad to complete final link of new Eugex feed before testing can complete
• Discussions with schools on current position
• Training material completed

Issues

• The project is amber, as, following discussions with College representatives, the recommendation is to defer deployment to later in June.

  The project is working through some current topics; none of which are expected to delay deployment:

  • There are some current connection issues with Pebblepad which affect the set up of groups to individual workspaces; it is anticipated that these will be resolved prior to, or shortly after deployment. A manual alternative is available.
  • The new version has some accessibility issues; following discussion with the disability officer, the current approach is agreed. An Equality Impact Assessment is being completed.
  • Pebblepad confirmed "Turn It In" functionality will not be included in July release. This impacts schools which submit assessments via Pebblepad. The schools have indicated that they will either (a) seek an alternative service or (b) identify manual alternatives.
  • Following discussion with the Project Sponsor and Fraser Muir, it has been agreed that the new upgrade should be deployed in later June.

Next Period

• Complete final communications to schools
• Sign off User Acceptance Testing
• Deploy Pebblepad v3

TEL002 (AP23-037)

Speedwell Database Hosting

MVM College Ring-Fenced

Milestones

RAG Status 

BLUE

Report by Franck Bergeret for May 2013

Achievements in Last Period

• Deployment Sign Off (DSOR) completed
• Days for annual maintenance agreed between IS Apps Production and MVM Business Lead
• Remaining test to be completed post DSOR: test that the supplier Speedwell has access to the database for future maintenance. Delayed due to ITI work priority. This will be managed as a support call.

Issues

• N/A

Next Steps

• Closure: report has been sent to stakeholders. 

TEL003 (AP23-35)

Extension of SMART to HSS with Enhancements

HSS College Ring-Fenced

Milestones

RAG Status

RED

Report by Maurice Franceschi for May 2013

Achievements in Last Period  

None

Issues

• Phase1: Boxi Report. Report was signed-off for UAT, but once live showed further data problems, some  reflecting problems in SMART itself. Issues were  not resolved in time for HCA to use them for exam boards, so the school reverted to current procedures. Divinity were willing to use the report even though it had some data issues that would need work around, but in the end they also had to revert to current processes. Outstanding fixes due to be done first two weeks of July as too risky to try and fix during/close to exam boards- agreed by PM, Sponsor and Service Owner .  
• Phase1: STREAM/SMARTMI. This code could not be proven to work due to TEST environment issues, so was dropped as a piece of work - agreed by PM, Sponsor and Service Owner. The alternative solution that had been prepared which was to point BOXI to APPSLIVE transactional DB rather than read-only NEWSLIVE was rejected by Service Owner as being unproven, and also had not been part of the consultation process - agreed by PM, Sponsor and Service Owner . A new approach was advocated to allow real-time reporting, which is to run the overnight job at an agreed time on exam board days, which would refresh the NEWSLIVE DB from APPSLIVE. This is using existing processes and was arranged by Service and Support, rather than needing project resource other than PM.  
• Phase 2: A number of critical issues reported in the LIVE environment after the deployment of NULL and PASS/FAIL. Issues recorded in Jira and were all resolved.  
• Phase 2: PGT Pass/Fail Not delivered due to risk of changing SMART so close to the exam boards - agreed by PM, Sponsor and Service Owner . This work is scheduled for first two weeks of July.  
• Risk - see risks  

Next Steps

• Phase 1 reporting:
  • Fix issues in July  
• Phase 2 enhancements:
  • UAT in July for PGT Pass/Fail  

• Budget is overrunning Project Sponsor has been given an estimate of around 50 days overspend which he accepts  

TEL004 (AP23-043)

Moodle Upgrade

Compliance

Core

Milestones

RAG Status

GREEN

Report by Laura Bell for May 2013

Achievements in Last Period

• • Plugins complete and, where feasible all Theme bugs resolved
  • Build signed off 

Issues

• The project was scheduled to deploy into Test on 31/5. Due to SAN infrastructure issues, this is impacting the Moodle Test server, and deployment is now targeted to complete by 7/6.
• The User acceptance schedule has been revised, and we are on track to deploy as planned on 8th July.

Next Steps

• Deploy into Test and complete User acceptance testing

TEL005 (AP23-904)

ODL Image Upload for Card Services

Discretionary

Core

Milestones

RAG Status

RED

Report by Laura Bell for May 2013

Achievements in Last Period

• The project was due to complete Integration and acceptance testing in the last period.
• Due to infrastructure/ budget issues, and key staff absence, milestones were revised
• Infrastructure changes implemented; applications stable
• Stage 1 of integration testing complete
• Budget re-estimated and revised

Issues

• New test data issues have meant that stage 2 of the integration testing cannot complete; a rebuild of the data stream from SITS to Eugex is underway to try to resolve issue
• This issue places deployment date of 17/6 at risk.

Next Period

• Complete Integration and Acceptance Testing
• Deploy to Live

TEL006 (AP23-907)

Learn Enhancements

Discretionary

Core  

Milestones

RAG Status

GREEN

Report by Alex Wood for May 2013

Achievements this Reporting Period

• Build Completed
• Integration Completed
• UAT Commenced

Issues

• Lack of consistency between Learn TEST and IDM TEST data - resolved

Next Steps

• Complete UAT
• Detailed planning and execution of user Comms

LAT010 (AP12-022)

VLE upgrade to Learn 9.1

Compliance

Milestones 28-09-2012 Closure

Project completed.  

Closure Report

Virtual Classroom Implementation

Very Important

Milestones

Report by Tim Gray for November 2012

Achievements in Last Period

Phase 3:

• Delivery milestone achieved
• Deployment Sign Off milestone achieved

Issues

Next Steps

• Closure

AP12-044

Social Hub Enhancements Funded

AP12-042

Moodle Enhancements Funded

AP23-045 DEI Data Hub- Enhancements

Funded (IS)

Maurice talked to Karen on Monday 8th and has asked for this transfer. Karen to get back.

We will focus on New MyED, given the current on schedule status of the MyED Upgrade Project. The risk of not having a working Old MyED channel to be accepted, with the three daysd Richard has w/c 22nd to be used as fallback if the upgrade is postpoened or backed out.

Programme Owners to confirm the approach and who owns the risk,

Programe owners to decide if project board needs to be informed.

Prgoramme owners of DEI and TEL agreed that the DEI projects should be moved into TEL programme, as DEI will not be funding DEI projects in 2012/13.

Maurice to request expansion of TEL programme with transferred projects, and removal of DEI programme.

Programme Owners/Simon to confirm the Funding for DEI projects.

DEI Pcode effort to be transferred over to TEL programme management.