April 2013

TEL001 (AP23-018)

Pebblepad Upgrade Compliance

Core

Milestones

RAG Status

AMBER

Report by Laura Bell for April 2013

Achievements in Last Period

• Integration testing has commenced
• Impact assessment with Specialist Users completed
• Training material in development

Issues

• Testing has identified that the "accessible" version of Pebblepad is missing functionality. Issue is being escalated with Pebble Learning.
• Risk that accessibility issue is not resolved in time for deployment of new version; contingency is to seek agreement from Pebble Learning to continue support for existing version.

Next Period

• Confirm Turnitin functionality will be on target for delivery on 1/7
• Sign off User Acceptance Testing 

TEL002 (AP23-037)

Speedwell Database Hosting

MVM College Ring-Fenced

Milestones

RAG Status

AMBER

Report by Franck Bergeret for April 2013

Achievements in Last Period

• Delivery to Live completed

Issues

• There is one remaining test to be completed for DSOR: test that the supplier Speedwell has access to the database for future maintenance. Delayed due to ITI work priority.
• Exact number of days for annual maintenance to be agreed between IS Apps Production and MVM Business Lead Set status as Amber as this needs to be completed before closure.

Next Steps

• Complete DSOR and Closure

TEL003 (AP23-35)

Extension of SMART to HSS with Enhancements

HSS College Ring-Fenced

Milestones

need to be restated for all phases

RAG Status

RED

Report by Maurice Franceschi for April 2013

New Project Manager Maurice Franceschi from 1st May

Achievements in Last Period

2. Phase 2 enhancements:

• Pass/Fail: Delivered
• Null Values: Delivered

Issues

• Phase1: Boxi Report. Outstanding issues remain, some critical. All issues now in JIRA.  
• Phase1: STREAM/SMARTMI. TEST Memory issue still unresolved. Critical issue, now in Jira.  
• Phase 2: A number of critical issues reported in the LIVE environment after the deployment of NULL and PASS/FAIL. Issues recorded in Jira.  
• Phase 2: PGT Pass/Fail UAT delayed until live problems resolved. We may have to drop PGT from deployment in May/June  

Next Steps

• Phase 1 reporting:
  • Resolve issues for BOXI - issues prioritised in BOXI  
  • Resolve STREAM/SMARTMI memory issue - meeting arranged for 9th May  
• Phase 2 enhancements:
  • Pass/Fail and Null values - Greg back on 8th May. LIve data copied to TEST to increase testing capability. Meeting 10th May with Sponsor and Operation manager for registry to assess what has been fixed, remain  
  • Meeting 12th May with stakeholders to discuss if we can avoid deploying PGT Pass/Fail

• budget is overrunning both for Apps. Project Sponsor has been given an estimate of 35 days overspend (Apps) - but this may rise further. SM budget is ok.

TEL004 (AP23-043)

Moodle Upgrade

Compliance

Core

Milestones

RAG Status

AMBER

Report by Laura Bell for April 2013

Achievements in Last Period

• Review, deployed and tested plugins
• Continued fixing new Theme bugs

Issues

• The project is Amber as we continue to experience a number of bugs with the new Theme, and this is delaying sign off of the Build.
• The issues above should not delay the overall implementation date.

Next Steps

• Complete fixing new Theme bugs

TEL005 (AP23-904)

ODL Image Upload for Card Services

Discretionary

Core

Milestones

RAG Status

RED

Report by Laura Bell for April 2013

Achievements in Last Period

• The project was due to complete Integration and acceptance testing in the last period.
• Due to issues with the feed of test data from EUCLID, through IDM to MyEd, the test accounts were not able to be used
• Test account issues look resolved; testing will now commence
• Revised deployment schedule agreed with Sponsor

Issues

• Test account issues may still arise as testing commences
• New issue with the capacity of the servers has been identified, leading to lack of stability; ODL applications likely to need to move to a new environment
• Project costs have increased to investigate and resolve Test account issues; costs will also be associated with environment review

Next Period

• Complete Integration and Acceptance Testing

TEL006 (AP23-907)

Learn Enhancements

Discretionary

Core  

Milestones

RAG Status

GREEN

Report by Alex Wood for April 2013

Achievements in Last Period

• BRD Signed Off
• SDS Signed Off
• TAD updates made
• Merged Course Enrolments functionality deployed into TEST
• Secondary Insitutional role functionality deployed into TEST

Issues 

•  No issues

Next Period 

•  Integration testing to be undertaken on 13th and 14th May
• Plan user engagement
• Plan UAT

LAT010 (AP12-022)

VLE upgrade to Learn 9.1

Compliance

Milestones 28-09-2012 Closure

Project completed.  

Closure Report

Virtual Classroom Implementation

Very Important

Milestones

Report by Tim Gray for November 2012

Achievements in Last Period

Phase 3:

• Delivery milestone achieved
• Deployment Sign Off milestone achieved

Issues

Next Steps

• Closure

AP12-044

Social Hub Enhancements Funded

AP12-042

Moodle Enhancements Funded

AP23-045 DEI Data Hub- Enhancements

Funded (IS)

Maurice talked to Karen on Monday 8th and has asked for this transfer. Karen to get back.

We will focus on New MyED, given the current on schedule status of the MyED Upgrade Project. The risk of not having a working Old MyED channel to be accepted, with the three daysd Richard has w/c 22nd to be used as fallback if the upgrade is postpoened or backed out.

Programme Owners to confirm the approach and who owns the risk,

Programe owners to decide if project board needs to be informed.

Prgoramme owners of DEI and TEL agreed that the DEI projects should be moved into TEL programme, as DEI will not be funding DEI projects in 2012/13.

Maurice to request expansion of TEL programme with transferred projects, and removal of DEI programme.

Programme Owners/Simon to confirm the Funding for DEI projects.

DEI Pcode effort to be transferred over to TEL programme management.