July 2019

TEL050

Academic Blogging Service

Discretionary

Milestones

UAT Complete - Acceptance - Phase 2 05-Jul-2019

Deployment to Live - Phase 2 31-Jul-2019

Deployment Review - Phase 2 16-Aug-2019

Project Closure 23-Aug-2019

RAG Status: GREEN

Report by Sonali Nakhate for Jul 2019

Achievements in Last Period

• Phase 2 - Testing completed of Blogs Archive & Deletion(IDM Integration) functionality.
• Blogs Solr Search - development complete, awaiting infrastructure work to commence testing.
• Agreement with Project Sponsor that DOOO to be removed from this project and a new project will be created for setup and pilot of DOOO.

Issues

• None

Next Steps

• Complete infrastructure work related to Solr on Test and Live servers.
• Complete Blogs Search testing.
• Deploy IDM Integration and Blogs Solr Search functionality to Live post upgrade to core WordPress.

TEL052

QMP Upgrade (17/18)

Compliance

Milestones

to be reviewed (need to be pushed back given the issues with delivery)

RAG Status:

AMBER

Report by Colin Watt for Jul 2019

Achievements in Last Period

• Call with QM took place on 04/07/19 to review the checklist for Go / No-Go decision. Decision to proceed.
• Change submitted to GoCAB and approved w/c 08/07/19.
• SSO verified as working on Test, although an attribute not being handled correctly by the QM application.
• QMP data updated on 22/07/19 and the application was handed back to LTW at the end of the day for checking. There turned out to be an issue with the tenant name that we believe the supplier should have identified in advance of carrying out the work; this led to a delay as some of the work had to be redone. The new application was handed over to users on Friday 26/07/19.
• The Project team have continued to attempt to improve the attribute issues on SSO, but there may need to be some short term workarounds to enable exams to be completed.

Issues

• No current major issues.

Next Steps

• Agreement on SSO changes
• Deployment checklists completed
• LTW documentation tasks to complete

TEL057

Learn Foundations

Discretionary

Milestones

RAG Status: GREEN

Report by Lee-Ann Simpson for Jul 2019

Achievements in the last period

• Phase Two plans for the template, checklist, automation and terminology work streams detailed;
• Continued user experience activity and engagement ongoing;
• Continued focus on training requirements for users;
• Continued School migration and mapping;
• School accessibility review completed for all Phase One Schools;
• Planning for replacement FTE onto the project team underway;
• Phase Two planning stage begun;

Issues

• Automation work stream slipped into Phase Two due to resourcing availability as a result of the Phase One deliverables which need to be delivered before automation can be undertaken.  This work stream will be defined with support from the College Learning Technologists once roll over has been completed (circa. June/July);
• Template/Checklist and Terminology milestones slipped as a result of the additional work required on the template.

Next Steps

• Complete the Phase One School migrations and prepare School reports;
• Complete Phase Two planning;
• Complete recruitment for replacement FTE
• Release the new Learn Foundations SharePoint
• Continued focus on training requirements for users;

TEL058

Learn to the Cloud

Discretionary

Milestones

Planning Complete 06-Dec-2018

Complete R&D Phase 31-Jan-2019

Data Cleansing Complete for Test Migration 22-Mar-2019

Provide Test Migration Data to Blackboard 02-Apr-2019

Start Test Migration 05-Apr-2019

Build ready for Test migration 23-Apr-2019

Handover of Production SaaS from Blackboard to UoE 26-Apr-2019

Complete Build 20-May-2019

End Test Migration 24-May-2019

Go/No-Go Decision 31-May-2019

Complete User Acceptance Testing 14-Jun-2019

Deployment to Live - Phase 1 17-Jul-2019

Deployment Review - Phase 1 22-Jul-2019

Deployment to Live - Phase 2 18-Oct-2019

Project Closure 31-Oct-2019

RAG Status: GREEN

Report by Sonali Nakhate for Jul 2019

Achievements in Last Period

• Migration process started on 8th July and the process ran as per plan. Blackboard handed over Live SaaS environment ahead of schedule on 12th July. Configuration and testing carried out from 14th to 16th July and DNS switch over to Cloud happened successfully on 17th July. Some issues were found which were documented on a Known Issues page and communicated to the users.
• New Learn MyEd channel made live.
• Development of BI data feed complete.
• Data Retention Policy drafted and sent for consultation

Issues

• None

Next Steps

• Complete testing of BI data feed and make it live - not on the critical path
• Publish Data Retention policy.
• Phase 2 - Analysis and design of how the Data Retention Policy can be implemented.

TEL059

Moodle Upgrade

Compliance

Milestones

RAG Status: 

GREEN

Report by Colin Watt for Jul 2019

Achievements in Last Period

• Deployment milestone completed successfully well within scheduled outage window on 02/07/19.
• Project team have set up monitoring on all Moodle environments and provided access to Production Management colleagues to assist troubleshooting service issues.
• Deployment Sign Off Review (DSOR) milestone completed successfully 18/07/19.
• Closure report circulated w/c 29/07/19.
• Expect project closure w/c 05/08/19.

Issues

• No issues. 

Next Steps

• Project closure.

TEL060

Learn Upgrade

Compliance

Milestones

Upgrade Dev Learn 15-Apr-2019

Test Dev Learn 15-May-2019

Upgrade Test Learn 07-Jun-2019

Complete UAT 21-Jun-2019

Deployment to Live 17-Jul-2019

Deployment Review 22-Jul-2019

Project Closure 09-Aug-2019

RAG Status: GREEN

Report by Sonali Nakhate for Jul 2019

Achievements in Last Period

• Testing on TEST Learn completed.
• This project was a contingency project for TEL058 - Learn to the Cloud. Since Learn has been migrated successfully to the Cloud, deployment of this project to Live will not go ahead.

Issues

• No issues.

Next Steps

• Project to be closed.

TEL063

Digital Skills Online Learning Procurement

Compliance

Milestones

RAG Status: 

AMBER

Report by Kevin Hone for Jul 2019

Achievements in Last Period

• RAG status lessened to Amber.
• TAD complete.
• Reporting requirements have been shared.
• SSO has been proven.
• IS Alert and Deployment Checklist populated with go-live detail.
• DPIA - In progress with Jenni Houston.
• VLE Integration – In progress with Karen Howie.
• DiscoverEd – In progress with Gordon Andrew.

Issues

• Use of Development Technology/Software Development resource remains a concern should unforeseen issues lead to conflicting priorities of work.
• Data security concerns raised with InfoSec over LinkedIn Learning's data security policies.
• LinkedIn Learning are unlikely to share detail on their reporting API until towards the end of August.

Next Steps

• For work-stream 2 - Seek confirmation of Build complete.
• For work-stream 2 - Seek confirmation of UAT complete and issue ASOR eMail.
• To oversee completion of UoE DPIA and that data security/data handling policies have been agreed.
• To send DPIA to Derval Cromie at LinkedIn Learning.
• To present to GoCAB
• To prepare work-streams 1, 2, 6, 7 and 8 for Go/No Go decision.
• To continue to monitor progress of DiscoverEd work.
• To continue to monitor progress of VLE Integration work.
• To estimate effort for build of reports and ensure resource has been booked to undertake development.

TEL049

VLE Standards

TEL031

VLE Student Analytics