January 2019

TEL050

Academic Blogging Service

Discretionary

Milestones

RAG Status: AMBER

Report by Sonali Nakhate for January 2019

Achievements in Last Period

• Phase 2 Sprint 2 went live.
• Phase 2 - Blogs Retention policy completed and published.
• Phase 2 - Blogs Archive and deletion development and testing preparation work in progress.
• Domain of One's Own contract paperwork in progress with third party supplier.

Issues

• None

Next Steps

• Complete Blogs Archive & Deletion development and commence UAT testing.
• Blogs Search investigation and options and agree a solution and plan.

TEL052

QMP Upgrade (17/18)

Compliance

Milestones

Rag commentary:

Project is RED as the 'Manage Access' page error is a showstopper because we can't give users access to their content without that functionality working. QMP are working on this at present. LTW cannot go back to the community to discuss revised Live dates until the managed access showstopper issue is resolved

RAG Status: RED

Report by Sue Woodger for January 2019

Achievements in Last Period

• A new QMP project manager has been appointed
• Weekly meetings have been set up with QMP
• LTW has agreed that deployment as follows
  • Complete Test by resolving the external user access issue and allow UAT to complete and thereby sign Test off
  • Resolve high availability groups and reinstall test with these in place first (high availability groups need to be in place before an install)
  • Move directly to Installing high availability groups on Live then completing the live install in March so not to lose momentum with QMP -  but we do not intend to make v6 live to users until July when exams are completed (as advised by LTW, DevTech). V6 will be ring-fenced to LTW only and they will continue with the current v5.7, open to their user base, in Live until July when it will be replaced with v6 (they are on separate VMs).  We expect to suspend the project from the end of March until July assuming there are no further delays.

Issues

• QMP continuing to investigate and resolve issues

  • Managed access (external access for university wide user base is not working therefore delaying UAT): still with QMP development team – no sign off a resolution date and PM following up with QMP PM

• High availability groups: QMP are in the position of installing the HA groups on Test and will then re-install v6 (as high availability groups have to go in first). The issue is with the database ODBC connection string. QMP have asked for a description of the current setup on the forwarding rules on the balancer to do with the SSL offloading, and the forwarding rules on internal and public facing IP before they can complete this.

Next Steps

• Managed access issue resolved by QMP so LTW can complete external UAT
• Load testing and DR testing – Mark F has said that if Mark D decides the dates he will be able to set up from LTW end
• TEST & Acceptance signoff
• LTW documentation tasks to start when TEST signed off
• Deployment checklists completed
• Handover
• Live install

TEL057

Learn Foundations

Discretionary

Milestones

RAG Status: GREEN - Training Contractor now appointed and in place.

Report by Laura Woods-Dunlop for January 2019

Achievements in Last Period

• Handover to replacement PM continued throughout January with replacement PM joining the project full time on 28^th January 2019;
• Learning Technology Advisor and Learning Technologist Training Contractor appointed and in situ by end of January;
• User experience Card Sort and Categorisation Analysis completed and shared with relevant stakeholders;
• Design workshop for template, terminology and checklist underway with template/terminology skeleton complete and ready for next user experience testing;
• Staff and student user group session held with successful outputs received which fed into both the ‘tree jack’ survey and training package;
• Project user experience activities continued with a ‘tree jack’ survey being launched with students to test the initial phase of the skeleton.  The survey was live for 2 weeks and more than 1200 student responses received;
• First campus based roadshow undertaken at the Vet School with good engagement from staff in attendance;
• User experience and playback session for HCA held with next user experience activity underway.

Issues

Next Steps

• Finalised design workshops for template, terminology & checklists to produce prototypes for testing;
• Continued user experience activity and engagement;
• Communications & engagement at campus and School level (KB, Central and Holyrood booked);
• Usability test cases to be written and testing to be undertaken throughout February to allow for the current May training Milestone to be achieved;
• Continued focus on training requirements for users;
• ‘Tree Jack’ Analysis to be completed;
• Communications Manager recruitment to be undertaken.

TEL058

Learn to the Cloud

Discretionary

Milestones

RAG Status: AMBER

Report by Sonali Nakhate for January 2019

Achievements in Last Period

• Test SaaS environment received from Blackboard.
• R&D phase of the project complete, planning in progress.
• Service Delivery manager from Blackboard assigned to the project and initial discussions about migration plan have taken place.
• Contingency planning discussions ongoing.

Issues

• Resourcing Issue - 

  There is an issue with resourcing on the project where the number of required development resources are not available. Two development resources are needed to be able to deliver the project on time and only one resource is available currently.

Next Steps

• Acquire resources and complete detailed planning and submit to WIS.
• Start design and build work
• Establish Project Board.
• Contingency - agree an option and plan.

TEL059

Moodle Upgrade

Compliance

Milestones

To be confirmed during planning

RAG Status: GREEN

Report by Colin Watt for January 2019

Achievements in Last Period

• Project Initiated.
• Project Sponsor and Team kickoff meeting held 25/01/19.
• Project Team confirmed.
• Weekly Team meetings in place starting 31/01/19.
• Draft Project Brief available.
• Draft BRD available.

Issues

• No issues. Awaiting DevTech assessment of latest stable Moodle release documentation to determine any version dependencies with supporting software.

Next Steps

• Scope to be confirmed.
• Agree scope and work with TechMan, DevTech, SWDev on planning and estimates.

TEL049

VLE Standards

TEL031

VLE Student Analytics