October 2018

TEL031

VLE Student Analytics

Discretionary

Milestones

RAG Status: BLUE

Project currently suspended

Project to  close

TEL050

Academic Blogging Service

Discretionary

Milestones

RAG Status: AMBER

Report by Sonali Nakhate for October 2018

Achievements in Last Period

• Phase 1 of Academic Blogging service successfully launched.
• Two pilot training workshops delivered.
• Project budget increase approved by WIS.
• Phase 2 Sprint 1 development in progress
• Parts of Phase 2 Sprint 3 work planned - enhancements to website search, IDM integration.

Issues

• None

Next Steps

• Phase 2 Sprint 1 UAT
• Phase 2 Sprint 1 Go-live
• Start Phase 2 Sprint 2 development.
• Continue Phase 2 Sprint 3 design and development activities.

TEL052

QMP Upgrade (17/18)

Compliance

Milestones

A piccl is being submitted 8 November to update these milestones

RAG Status: RED

Report by Sue Woodger for October 2018

Achievements in Last Period

• QMP have been working on the Test install and migrations. This now looks as if it is completed but we just are waiting on QMP updating us to confirm this.
• LTW have confirmed that they can commence testing this week i.e. from 7 November

Issues

The Test install continues with the following issues

• QMP informed that the load balancer was not configured correctly. DevTech asked for a meeting with QMP as they did not think that was the issue. The meeting took place on 23 October where DevTech informed that they did not think that the traffic was getting through. QMP investigated and identified the issue was in one of their scripts – the destination for the ETL portion was incorrectly specified.
• There was then an issue with logging onto the SQL instance – QMP then got the correct logon from DevTech
• Repository files then had to be sorted with a restoration of the database

Next Steps

• QMP to complete TEST install and complete migrations
• Additional a budget to be agreed at programme level – PM will then put forward a piccl for additional coat and revised milestones
• LTW to complete testing
• TEST signoff
• LTW documentation tasks to start when TEST signed off
• Live infrastructure to be set up

Rag commentary:

The project remains at RED because although we are expecting Test to be ready this week (week ending 9 November) we don’t have QMPs validation on this yet. Once verified by QMP that TEST is fully upgraded and migrations are complete we can move the project to AMBER.

LTW have confirmed that an early January date is best for Live deployment which leaves us with only 5 weeks to get the Live environment created by ITI and for QMP to do the upgrade. We absolutely must have full commitment from everyone in UoE and have it from DevTech, Project Services and LTW. The biggest risk to not meeting the dates is ITI as they cannot commit to dates up front.

Impact:

The primary impact to this upgrade not happening is to students as they will be on an unsupported system for summative assessment which could break at any point.

End of support for the current version of QMP, which is v5.7 (but commonly referred to as v5), will be July 2019, however according to their website and confirmation from Mark Findlay issues will only be fixed at the vendor's discretion. QMP also state the resolution to most issues will require an upgrade - which we are currently trying to do. Any deployment requires university wide agreement plus their time for testing so LTW attempt wherever possible to avoid deploying changes to their services during teaching time and have advised that week beginning 7 January will be best for the live deployment.

TEL057

Learn Foundations

Discretionary

Milestones

RAG Status: AMBER

Report by Laura Woods-Dunlop for October 2018

Achievements in Last Period

• Project Brief signed off & planning milestone complete. 

• Detailed planning sessions complete – project plan under development. 

• Students recruited for user group – low numbers to date, reviewing recruitment approach. 

• Digital standards UX process underway – first round of student research complete, staff research underway. 

• First communication launched. 

• Communications plan developed. 

• Evaluation activities developed & agreed. 

• Baseline measurement in place - first results anticipated end of Semester 1.

Issues

• No current issues however risk review to take place in coming weeks to assess impact of Learn to the Cloud project.

Next Steps

• Finalise project plan & prioritise activities
• Begin design
• Engagement activities at School level
• Playback of student UX activity
• Complete first round of staff UX activity

Rag Commentary

AMBER - discussions between LTW and Apps are ongoing about assigning a replacement PM however nothing secured yet.

TEL058

Learn to the Cloud

Discretionary

Milestones:

In Planning stage, yet to be agreed.

RAG Status: GREEN

Report by Sonali Nakhate for October 2018

Achievements in Last Period

• Project Started.
• Project priority changed to Highest with WIS approval.
• Project planning in progress
• Project Brief in progress.

Issues

• None

Next Steps

• Complete first draft of Project Brief, for review by Project team
• Start engagement with Blackboard for migration planning.

TEL049

VLE Standards