March 2017

TEL031

VLE Student Analytics

Discretionary

Milestones

RAG Status: AMBER

Report by Colin Watt for March 2017

Achievements in Last Period

• Civitas onsite 15 and 16 March.
• Some progress made on definitions but further questions before during and after the on-site visit; Civitas working on this and sharing with Stephannie and Lesley.
• Progress on Data Validation; Stephannie and Lesley more confident of signing off on the programmes where they have examined the data in depth; there are still questions on scalability of the model when applied to new programmes. It has not been possible for UoE to complete all actions due to other commitments but these are expected to be completed w/c 10/04/17. There are outstanding issues from the 15/16 March visit which we are awaiting updates on from Civitas.
• A meeting with the Digital Education programme has been organised for 05/04/17 ahead of the next Project Board.
• Online meeting scheduled to look at UoE data in the Civitas Courses tool 18/04/17.

Issues

• Data Validation not yet signed off (see above).
• Turnaround time continues to be an issue; PM and Project Sponsor escalating with Civitas.

Next Steps

• Data Validation complete (for agreed programmes).
• Recommendations from Dragan and Sian.
• Paper for next KSC meeting to be drafted ahead of Project Board 27/04/17.

The project current status is AMBER (time) due to ongoing turnaround from Civitas which is causing delays.

TEL033

Learn and Student Record Grade Exchange

Discretionary

Milestones

(tbc dependant on decision)

RAG Status: AMBER

Report by Colin Watt for Iain Moore-McLaughlin for March 2017

Achievements in Last Period

• Agreement to transfer 50 days to Programme Balance Row
• Agreement to suspend project
• Agreement to discuss feasibility of reduced scope work based on CSV extract tool; PM and Project Sponsor to facilitate this discussion in order that a decision be made at May Programme meeting.

Issues

• Development work was expected to be done by SSP; Programme Owner has been awaiting steer on feasibility of doing work this session but has not had confirmation. Programme Owner has agreed to suspend project pending discussion on feasibility of a reduced scope this year (see above).

Next Steps​

• Suspend project
• Discuss feasibility of reduced scope based on CSV tool
• Decision on project suspension (carry on with reduced scope, or withdraw project)

NB updated by Programme Manager for Project Manager

TEL034

Lynda.com Implementation

Discretionary

Milestones (to be revised)

RAG Status: AMBER

Report by Karen Stirling for March 2017

Achievements this period

• 3rd iteration of UAT now completed and all JIRAs now resolved / closed
• Closure report completed and ready for sign off once deployed to test and live
• Project handover to other Project Manager to complete closure activities due to departure of current PM
• Deployment of code to test environment in progress

Issues

• During handover of code to support it was noted that there was millions of records in the database, following investigation this has now been resolved and checked against the daily file
• Once test deployment has complete we will need business resource to check reporting before agreeing to deploy to Live they are currently on annual leave until 10^th April revised milestones will have to  be agreed

Next Steps

• Handover/Deploy
• Deployment Checklist completed
• Project closed

The project status is AMBER due to the delay in resolution of JIRAs and unavailability of business lead to check reporting once deployed in Test, milestones to be revised.

TEL042

Virtual Classroom - Options Appraisal and Procurement

Compliance

Milestones

RAG Status: GREEN

Report by Karen Beggs for March 2017

Achievements in Last Period

• Survey analysis and market review completed 
• Options appraisal paper written and reviewed by the Project Team on 27 March 2017

Issues

• Milestone dates revised to allow additional information to be gathered before final decision 

Next Steps

• Further information to be gathered re Collaborate and Adobe connect
• Final decision to be made

TEL043

Learn Upgrade

Compliance

Milestones

RAG Status: GREEN

Report by Sue Woodger for March 2017

Achievements

• Dev environment issues were resolved
• Developer resolved issues with two building blocks not upgrading to latest version of Spring and all are now working as expected
• Build was therefore signed off on 21 March – 3 weeks ahead of planned date of 10 April
• Now in testing

Issues

• Still no response from Blackboard re the cumulative patch. Myles still chasing  (it can be applied at any time after we get a response from Blackboard and quickly moved through environments)

• Some jiras have come out of testing and are being reviewed

Next Steps

• Complete integration testing in Test
• Complete UAT by 23 June

TEL044

Pebblepad Upgrade

Compliance

Milestones

RAG Status: GREEN

Report by Karen Beggs for March 2017

Achievements in last period

• Project Brief, Project Plan, Milestones & Risk Log completed
• Wiki page set up - this will be the main communication channel
• Project Management handover completed (Colin Forrest to Karen Beggs) 
• Project meeting  on 30th March approved completion of planning stage

Issues

• It should be noted that this is a compliance project with a fixed delivery.  Any delay to the upgrade risks an amount of reputational damage for the University.  

Next steps

• The Communications Plan will be agreed and engagement with course leads/administrators will begin
• Business requirements will be confirmed and preparation for testing will begin

TEL045

Annual Moodle Upgrade

Compliance

Milestones

RAG Status: GREEN

Report by Colin Forrest for March 2017

Achievements in the last period

• The plan, estimate and brief have been signed off.
• The team have worked through four main questions for this upgrade project.  
  • The upgrade will require the development of a child theme for Moodle 3.2.  The child theme is based on the default 'Boost' theme.   Alongside manages in LTW and IS Apps discussion took place of the most appropriate way to tackle this in terms of skillset.  It was agreed that IS Apps Software Development would produce the bare bones child theme.  This would have all the functionality required and allow us to test the upgrade to version 3.2.  Teams within LTW would then apply styling to that theme, such as a header image and EdGel attributes.
  • It is not anticipated that there will be any infrastructure changes.  However the team wish to confirm the performance of Moodle.  Moodle contain benchtest functionality and we will use this to establish benchtests for Moodle.  This has the benefit of being able to be used during the 'middle' upgrade which will happen each 6 months after the main upgrade project.
  • Work has been taking place to integrate o365 functionality into Moodle.  Although nopt within the scope of this project the team agreed that we must not break any of the current o365 configuration in DEV when we upgrade to v3.2.
  • The team agreed that the outstanding work from the Moodle Feeds project would not be completed within our scope.  however the project would deliver a recommendation of any next steps required to tidy that process.

Issues

• None

Next steps

• Sign off the BRD, SDS and update DEV.

TEL046

STACK Scalable Connection to Learn

Discretionary

Milestones

RAG Status: GREEN

Report by  Karen Beggs for March 2017

Achievements in last period

• Project brief completed & approved
• Technical solution investigated and approved by project team

Issues

• None

Next steps

• Complete build and test LTI connection between STACK & Learn
• Update technical & user documentation

TEL029 (AP56-080)

Adaptive Learning Pilot

Closure Approved 12/08/16

TEL030 (AP56-013)

Annual Moodle Upgrade

TEL025 

Moodle Course Enrolment Management

TEL032

BlackBoard Collaborate MyEd Channel Refresh

TEL039

WebPA Migration