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Report for Aug 2019

Report Date
August 2019

Report compiled by  Jamie Thin (IS Apps Programme Manager) 

for Jim McGeorge (USG), Tracey Slaven (GASP) ,Theresa Merrick (CAM) , Niall Bradley (CAM),  Steven Ross (CAM) , Paddy Corscadden (SDS),Gael Campbell (SDS) ,Ronnie Millar( SCS) ,Jane Johnston (SRA), Rebecca Gaukroger(SRA), Ailsa Vamplew (SRA), Lesley Stokes (SRA), Laura Cattell (SRA) , Clare MacKay (SRA) , Shellagh Green (Careers) , Damon Querry (RIS), Rena Gertz (Data Protection Officer), Sara Cranston (Records Management), Karsten Moerman (IAD) , Jon Turner (IAD) , Sarah Macallister (IAD) , Andrew Crossland (Student Systems) , Rena Gertz (GaSP)  and other interested business area owners.

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

 

The STU programme is GREEN, as all in-progress projects are GREEN

 

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Programme Risks ( RED & AMBER)

   

UG & PG Degree finder-Business Continuity Plan to be updated by Dec 2019( STU260 - CAM UG & PG Degree Finders) AMBER             Niall Bradley
     
Existing 'Mobility Online' solution will not be decommissioned by SEP SAS0014/ SAS016 Work & Study Away project ( need to be kept for in progress Student exchanges and to continue to support Staff exchanges going forward)  AMBER Jim McGeorge

 

RAG & Forward Look to end of Aug 2019

 

 

STU RAG to end of Aug 2019

 

 

Resources to end of Aug 2019

 

 

STU Actual spend to end of Aug 2019

 

 

 

 

Section Two: Projects Not Started

 

AP90-039 CAM- Support for Compliance

 50 days core for potential compliance work, 14 days transferred to STU260 security work,

balance available = 36 days for rest of 19-20

 

Section Three: Projects in Progress

 

Project Info

Project Managers Commentary

STU257 Privacy Impact Assessment Tool

Category: Compliance

Milestones

The revised (projected) milestones still require to be confirmed with the project sponsor.

Target Date  Title
03-Jul-2019 Deployment to Live
22-Jul-2019 Deployment Sign-Off
16-Aug-2019 Closure

RAG Status

GREEN

  Report by Andy Stewart for July 2019

Achievements this period

  • Go-Live
    • Application is now live and being used across the University
  • DPIA
    • Completed actual DPIA for the actual Assessment Automation application
  • Accessibility
    • eQIA completed and published
    • Details of Accessibility report forwarded to the supplier for consideration
  • SSO
    • Investigations towards implementing SSO are on-going
    • Completed Regular Data Feed request form and forwarded to golden copy owners for approval
  • SMTP
    • Investigations towards implementing SMTP are on-going

Issues

  • Whilst investigations are on-going regarding SSO and SMTP, this has been hampered by the lack of technical resource availability

Next steps

  • Accessibility 
    • Review supplier response to Accessibility Report
  • System Configuration  
    • Confirm Regular Data Feed approval regarding SSO 
    • Complete technical implementation for SSO and SMTP
    • Complete Email configuration
  • Service Management to clarify service arrangements and SLA with the business 
  • Complete project closure

 

STU260 CAM  Degree Finders - Options Appraisal 

Category:  Compliance

Milestones:

Complete Build in DEV for Security Strengthening of the UG & PG Degree finders 09-Sep-2019
Complete Integration Testing in TEST for Security Strengthening of the UG & PG Degree finders 19-Sep-2019
UAT sign-off complete for Security Strengthening of UG & PG Degree finder 27-Sep-2019
Deploy to LIVE - WP1 - Security Strengthening of UG & PG Degree Finders 03-Oct-2019
Project closure 25-Oct-2019

RAG Status:

GREEN

 Report by Chris Konczak for August 2019

Achievements this period

  • Planning signoff achieved
  • Dev Tech resource secured to begin in September to complete DEV and TEST
  • Go-Live date agreed for after the change freeze in October
  • Milestone replan agreed

Issues

  • None

Next Steps

  • Complete DEV and TEST
  • Integration and UAT sign off
  • Deploy to LIVE after change freeze
  • DSOR

 

STU265 - G-Cloud replacement of FOI Request planning tool

Category:  Compliance

Milestones

Milestone Date
Product Procurement 30-Aug-2019
Product Implementation 25-Oct-2019
User Acceptance Testing - Sign Off 08-Nov-2019
Go Live 22-Nov-2019
Deployment Sign Off 06-Dec-2019
Migration of Historic Data 13-Dec-2019
Legacy ColdFusion Decommissioned 13-Dec-2019

Rag Status: 

GREEN

Report by Ken Miller for August 2019

Achievements this period

  • Project Brief raised and approved.
  • Assist with the production and sign off of DPIA which has been forwarded to the Data Protection team for review.
  • Production of initial EqIA.  Forwarded to the Information Services, Disability Information Officer for review and approval
  • Engage with Procurement regarding process to purchase preferred solution.
  • Engagement with Fivium regarding case migration process to the replacement eCase.

Issues

  • Slight delay in procurement process is delaying fully engaging with Fivium in the technical aspects of the transition process.

Next steps

  • Project Brief raised and approved.
  • Sign off of DPIA and EqIA.
  • Engage with Procurement regarding process to purchase preferred solution.
  • Continued engagement with Fivium regarding various aspects of transition process.

 

STU266 - UG & PG Degree Finder Options Appraisal

Category:  Discretionary

Milestones

Milestone Due Date
Planning 20-Sep-2019
Delivery (Options Appraisal) 08-Nov-2019
Closure 22-Nov-2019

Rag Status: 

GREEN

 

Report by Ben Armstrong for August 2019

Achievements this period

  • Project approved to start by IS and CAM

Issues

  • None noted

Next steps

  • Complete project planning stage

CLOSED Projects

  

STU252 - Worktribe BI Suite Universe - Research Management BI MI Enhancements

Category: Discretionary

RAG Status

BLUE (Closed) 

Report by Jamie Thin 

STU253 - PGR Opportunity Finder

Category: Discretionary

RAG Status

BLUE (Closed)

Report by Geoff Cropley 

 

 

STU258 - Careers - Student Alumni Community Networking Platform

Category : Discretionary

RAG Status

BLUE (Closed)

Report by Richard Bailey 

 

STU263 - Options Appraisal for Replacement of INFORMATION REQUEST PLANNING MONITORING TOOL 

Category:  Compliance

BLUE (Closed)

Report by Ken Miller

STU264 - CAM UG & PG Degree Finders Small Enhancements

Category: Discretionary

RAG Status

BLUE (Closed)

 

Report by Chris Konczak
AttachmentSize
Image icon STU RAG to end of Aug 201933.78 KB
Image icon STU Actual spend to end of Aug 201930.12 KB
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Programme Info

Programme
Student Services (STU)
Programme Manager
James Thin
Programme Owner
Jim McGeorge
Status
Open
Management Office
ISG PMO

Session 24/25

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