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Report for June 2019

Report Date
June 2019

Report compiled by  Jamie Thin (IS Apps Programme Manager) 

for Jim McGeorge (USG), Tracey Slaven (GASP) ,Theresa Merrick (CAM) , Niall Bradley (CAM),  Steven Ross (CAM) , Paddy Corscadden (SDS),Gael Campbell (SDS) ,Ronnie Millar( SCS) ,Jane Johnston (SRA), Rebecca Gaukroger(SRA), Ailsa Vamplew (SRA), Lesley Stokes (SRA), Laura Cattell (SRA) , Clare MacKay (SRA) , Shellagh Green (Careers) , Damon Querry (RIS), Rena Gertz (Data Protection Officer), Sara Cranston (Records Management), Karsten Moerman (IAD) , Jon Turner (IAD) , Sarah Macallister (IAD) , Andrew Crossland (Student Systems) , Rena Gertz (GaSP)  and other interested business area owners.

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

 

The STU programme is AMBER, as 1 project is AMBER

 

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Programme Risks ( RED & AMBER)

   

UG & PG Degree finder-Business Continuity Plan to be updated by Dec 2019( STU260 - CAM UG & PG Degree Finders) AMBER             Niall Bradley
     
Existing 'Mobility Online' solution will not be decommissioned by SEP SAS0014/ SAS016 Work & Study Away project ( need to be kept for in progress Student exchanges and to continue to support Staff exchanges going forward)  AMBER Jim McGeorge

 

RAG & Forward Look to end of June 2019

STU RAG to end June 2019

 

Resources to end of June 2019

 

STU actual spend to end June 2019

 

 

Section Two: Projects Not Started

 

All currently approved projects are in progress.

 

Section Three: Projects in Progress

 

Project Info

Project Managers Commentary

STU257 Privacy Impact Assessment Tool

Category: Compliance

Milestones

The revised (projected) milestones still require to be confirmed with the project sponsor.

Target Date  Title
03-Jul-2019 Deployment to Live
22-Jul-2019 Deployment Sign-Off
16-Aug-2019 Closure

RAG Status

GREEN

  Report by Andy Stewart for June 2019

Achievements this period

  • System Configuration 
    • Templates have been updated to incorporate additional requirements and user feedback 
    • Additional role created to ensure all users have a unique login and password 
  • Technical Configuration 
    • SSO
      • technical conference call with supplier to resolve current outstanding questions 
      • system configured to test MyEd in the first instance and testing is now underway (as of 2nd July)
    • Email
      • Further guidance regarding email configuration set up received from colleagues in Service Management and progressing 
  • User instructions have been updated to align with new templates 
  • EQIA has been completed  
  • Accessibility review undertaken by the Accessibility Officer and the project is currently reviewing recommendations 
  • Service catalog for the system has been created
  • Soft Go-live on Wednesday 3rd July
    • GDPR website changed to accommodate new process
    • New User Guide now detailed on the GDPR website

Issues

  • The technical configuration of the system with regards SSO and email has been delayed through technical issues encountered.  In addition, with regards to SSO there has been lack of clarity regarding the approval process to use SSO and this is being followed through 
  • Project go-live re-scheduled to go-live w/c 1st July 
    • Due to the technical issues encountered with SSO, teh project team have approved the system goes live without SSO in the first instance 
  • The overall project timescale will require to be extended into August to complete the post go-live implementation of SSO and resolve any post go-live snagging issues.

Next steps

  • Accessibility 
    • Prepare outline strategy to progress feedback from the Accessibility Report
  • System Configuration  
    • Confirm approval regarding SSO 
    • Complete technical implementation for SSO and SMTP
    • Complete Email configuration
  • Service Management to clarify service arrangements and SLA with the business 
  • Complete actual DPIA for the application 

RAG Commentary 

The scheduled go-live date has been delayed by one week and re-scheduled for 3rd July to enable additional to resolve configuration issues with templates and the associated workflow.  In addition the technical configuration of SSO is now under test, but still to be resolved, but will not delay the initial scheduled soft launch if unavailable. . As a result, the project will be extended into  August to complete the post go-live implementation of SSO and resolve any post go-live snagging issues. This delay has not had any impact regarding the business processing DPIA's.

STU260 CAM  Degree Finders - Options Appraisal 

Category:  Compliance

Milestones:

End of Planning 02-Jul-2019
Complete Build in DEV for Security Strengthening of the UG & PG Degree finders 05-Jul-2019
Complete Integration Testing in TEST for Security Strengthening of the UG & PG Degree finders 10-Jul-2019
UAT sign-off complete for Security Strengthening of UG & PG Degree finder 18-Jul-2019
WP1 - Deploy to LIVE - WP1 - Security Strengthening of UG & PG Degree Finders 23-Jul-2019
Project closure 02-Aug-2019

RAG Status:

GREEN

 Report by Chris Konczak for June 2019

Achievements this period

  • Project scope change agreed that the project will only deliver the security strengthening for PG and UG. Due to funding availability it is not possible to complete the options appraisal.
  • Systems design document completed
  • Milestones replanned and agreed
  • Resourcing secured to deliver the security strengthening in July

Issues

  • Dev Tech availability - no availability until mid July increases the risk of a carry over into 2019/20

Next Steps

  • Complete the security strengthening work in DEV, TEST and deployment to LIVE

 

STU265 - G-Cloud replacement of FOI Request planning tool

Category:  Compliance

Milestones

To Be Agreed as part of End of Planning

Rag Status: 

AMBER

Report by Ken Miller for June 2019

Achievements this period

  • Paper produced regarding project budget requirements to feed into budget discussions.
  • Project brief completed but awaiting funding approval prior to WIS sign off
  • Product review meeting held with RM team.
  • On-going evaluation of all 3 proposed solutions.
  • Progress further access to Fivium eCase demo environment to confirm suitability regarding must have requirements.

Issues

  • Budget approval for the project remains outstanding.  This is being escalated but work on the project scaled down until funding approval is agreed.
    • Update 11-July - Funding approved - ISG will pay for the ISG days of effort to implement and USG will pay the external supplier / contract costs
    • Some time lost while waiting for the budget to be approved - this has pushed more effort into 19/20

Next steps

  • Gain project funding agreement.
  • Milestones rescheduled in response to delay caused by lack of funding agreement.
  • Project Brief raised and approved.
  • On-going evaluation and preferred solution confirmed.
  • Arrange access to preferred solution for EqIA assessment.
  • Engage with Procurement regarding process to purchase preferred solution.

 

CLOSED Projects

  

STU252 - Worktribe BI Suite Universe - Research Management BI MI Enhancements

Category: Discretionary

RAG Status

BLUE (Closed) 

Report by Jamie Thin 

STU253 - PGR Opportunity Finder

Category: Discretionary

RAG Status

BLUE (Closed)

Report by Geoff Cropley 

 

 

STU258 - Careers - Student Alumni Community Networking Platform

Category : Discretionary

RAG Status

BLUE (Closed)

Report by Richard Bailey 

 

STU263 - Options Appraisal for Replacement of INFORMATION REQUEST PLANNING MONITORING TOOL 

Category:  Compliance

BLUE (Closed)

Report by Ken Miller

STU264 - CAM UG & PG Degree Finders Small Enhancements

Category: Discretionary

RAG Status

BLUE (Closed)

 

Report by Chris Konczak
AttachmentSize
Image icon STU actual spend to end June 201940.54 KB
Image icon STU RAG to end June 201943.09 KB
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Programme Info

Programme
Student Services (STU)
Programme Manager
James Thin
Programme Owner
Jim McGeorge
Status
Open
Management Office
ISG PMO

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